Marketing Assistant/Coordinator

Aquent (United States); New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

Aquent is partnering with a global beauty leader to bolster education and events initiatives. We’re seeking an organized, energetic professional to support education teams, manage purchase orders, and coordinate events that showcase brand experiences.

Role focuses on logistics, vendor coordination, and ensuring timely execution of education programs and activations. Career growth within a dynamic beauty enterprise is offered.

Qualifications

• Bachelor’s degree in Marketing, Business Administration, or a related field.
• 2–3 years of experience in trade marketing, visual merchandising, or a related role, preferably in beauty/cosmetics.
• Strong project management skills with the ability to manage multiple projects and meet deadlines.
• Excellent communication and interpersonal skills for cross-functional collaboration and vendor management.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word).
• Knowledge of retail operations and visual merchandising principles.
• Strong analytical skills and data-driven decision making.
• Ability to work independently and as part of a team.

Responsibilities

• Provide day-to-day administrative and operational support to education and events teams.
• Create and track purchase orders, adhering to approval processes.
• Order and monitor products for education programs and events.
• Coordinate the gratis program from request through tracking and distribution.
• Assist in planning and logistics for in-store activations, seminars, and events.
• Support schedules, materials, shipping, vendor communications, and on-site requirements.
• Maintain records, trackers, and calendars, following up on open items and deadlines.
• Facilitate communication with internal partners and external vendors for timely project execution.

Skills

Project management

Communication

Analytical thinking

Team collaboration

Organizational skills

Education

Bachelor's degree in Marketing, Business Admin...

Tools

MS Office

Job description

Aquent is partnering with a globally recognized leader in the beauty and cosmetics industry, a company dedicated to shaping trends and delivering exceptional brand experiences. This organization thrives on innovation, creativity, and a passion for connecting with consumers through captivating product journeys and engaging events. Join a team that values impact, collaboration, and a dynamic approach to market leadership.

Are you a highly organized and energetic individual with a passion for the beauty industry? We are seeking a proactive and charismatic professional to join a vibrant team, playing a pivotal role in bringing educational programs, artistry initiatives, and exciting events to life. This is an incredible opportunity to make a tangible impact, supporting critical functions that enhance brand presence and engage consumers directly. If you’re ready to roll up your sleeves, drive organization, and contribute to memorable experiences, this role offers significant career trajectory within a leading enterprise.

What You’ll Do

• Provide comprehensive day-to-day administrative and operational support to education and events teams.
• Manage the creation and tracking of purchase orders, diligently adhering to all approval processes.
• Oversee the ordering and monitoring of products necessary for education programs and various events.
• Coordinate the gratis program from request through tracking and distribution.
• Assist in the planning and logistical execution of in-store activations, seminars, and special events.
• Support the coordination of schedules, materials, shipping, vendor communications, and on-site requirements.
• Maintain meticulous records, trackers, and calendars, proactively following up on open items and deadlines.
• Facilitate effective communication with internal partners and external vendors to ensure timely project execution.

Who You Are

You are an outgoing, driven, and down-to-earth individual with zero ego, eager to get things done. Your energy, charisma, and personable nature make you a natural collaborator. You are highly organized, task-oriented, and possess a strong desire for career growth. A genuine love for the beauty industry and an understanding of retail brand education are essential for success in this role.

Must-Have Qualifications

• Bachelor’s degree in Marketing, Business Administration, or a related field.
• Minimum of 2-3 years of experience in trade marketing, visual merchandising, or a related role, preferably within the beauty or cosmetics industry.
• Demonstrated strong project management skills, with the ability to effectively manage multiple projects simultaneously and consistently meet deadlines.
• Excellent communication and interpersonal skills, enabling effective collaboration with cross-functional teams and external vendors.
• Proficiency in Microsoft Office Suite, including Excel, PowerPoint, and Word.
• Knowledge of retail operations and visual merchandising principles.
• Strong analytical skills and a data-driven approach to decision-making.
• Ability to work both independently and as an integral part of a team.
• A profound passion for the beauty and cosmetics industry.
• Experience or understanding of retail brand education (e.g., from environments like major beauty retailers).