Marketing Assistant

CHCollective; Philadelphia (Philadelphia County); On-site; USD 34,000 - 55,000; Full time

Job summary

CHCollective seeks an organized Marketing and Events Coordinator to support marketing initiatives, partner programs, and special events serving community health centers. Working closely with the Director of Marketing, this contractor will coordinate details, track deliverables, and help projects move from planning through completion.

The role rewards initiative, clear communication, and reliability, with responsibilities ranging from tracking campaigns to drafting emails and coordinating events.

Qualifications

• Experience in marketing coordination, event support, or related roles.
• Excellent organization, attention to detail, writing, proofreading, and professional communication.
• Ability to manage multiple priorities, work independently, and anticipate next steps.
• Proficiency with Adobe Creative Suite and Microsoft Office.
• Familiarity with Salesforce, Slack, webinar platforms, or event apps is helpful.

Responsibilities

• Maintain project trackers, calendars, and task lists; monitor deadlines.
• Support events by coordinating logistics and follow-up.
• Coordinate sponsor and partner deliverables.
• Draft and edit marketing emails, promotional copy, event materials, and partner communications.
• Assist with invoicing coordination, payment tracking, and follow-up.
• Compile campaign and event reports; maintain current project records.
• Coordinate printed collateral, shipments, and production follow-ups with vendors.

Skills

Marketing coordination

Event support

Project coordination

Writing & proofreading

Communication

Adobe Creative Suite

Microsoft Office

Tools

Salesforce

Slack

Webinar platforms

Event apps

Job description

Contract opportunity | Anticipated start in 2027

Time commitment: Approximately 40 hours per month

Primary contact: Director of Marketing

Position Overview

CHCollective seeks an organized, proactive Marketing and Events Coordinator to support marketing initiatives, partner programs, and special events serving community health centers. Working closely with the Director of Marketing, this contractor will coordinate details, track deliverables, and help projects move from planning through completion. The ideal candidate communicates clearly, takes initiative, and follows through reliably.

Key Responsibilities

• Maintain project trackers, campaign calendars, and task lists; monitor deadlines and follow up on outstanding items.
• Support events by coordinating logistics and follow-up.
• Coordinate sponsor and partner deliverables.
• Draft, edit, and proofread marketing emails, promotional copy, event materials, and routine partner communications.
• Assist with invoicing coordination, payment tracking, and follow-up.
• Compile routine campaign and event reports; maintain accurate lists, organized files, and current project records.
• Coordinate printed collateral, shipments, and production follow-ups with vendors and team members.

Qualifications

• Demonstrated experience in marketing coordination, event support, project coordination, or a related role.
• Excellent organization, attention to detail, writing, proofreading, and professional communication skills.
• Ability to manage multiple priorities, work independently, and identify next steps without frequent reminders.
• Proficiency with Adobe Creative Suite, Microsoft Office, and shared calendars, spreadsheets, and file management tools.
• Experience with associations, nonprofits, healthcare, sponsor programs, or conferences is a plus.
• Familiarity with Salesforce, Slack, webinar platforms, and event apps is helpful.

Working Together

The engagement is expected to average approximately 40 hours per month, with priorities and timing coordinated with the Director of Marketing. Candidates should be available for agreed check-ins and timely communication around active projects. The contractor agreement will establish specific scope and scheduling.