Marketing Assistant

KPFF Consulting Engineers in; Irvine (CA); On-site; USD 39,000 - 41,000; Full time

Benefits offered by this job

7 paid holidays

2 weeks vacation annually

2 weeks personal/sick time

401(k) contribution

Paid Family Leave

Hybrid schedule after training

Monthly cell phone stipend

Remote work stipend

Job summary

KPFF Consulting Engineers in Irvine, CA invites a Marketing Assistant to join the marketing team. You will provide administrative, logistical, coordination, and production support across pursuits and deadlines.

Collaborate with leaders, clients, engineers, and internal teams to prepare proposals and client-facing deliverables. The role emphasizes organization, attention to detail, and the ability to handle multiple assignments in a fast-paced environment.

Qualifications

• 1+ year of marketing or administrative support experience (AEC or professional services preferred)
• Associate degree in Marketing, Communications, or related field required
• Strong proficiency in Adobe InDesign and MS Office; familiarity with Teams/SharePoint preferred

Responsibilities

• Assist with document formatting, assembly, and production preparation
• Support scheduling, deadline tracking, and event registrations
• Coordinate with marketing staff, leadership, engineers, and clients on proposals
• Maintain project folders and tracking logs across multiple pursuits
• Support CRM updates, data entry, and marketing systems coordination
• Work across multiple priorities to meet deadlines in a fast-paced environment

Skills

Organization

Communication

Attention to detail

Multitasking

Education

Associate's degree in Marketing, Communications, or related field

Bachelor's degree in Marketing, Communications, or related field

Tools

Adobe InDesign

Microsoft Office Suite

Microsoft Teams

SharePoint

Job description

At KPFF Consulting Engineers, we are more than just an engineering design firm. For over 60 years, we have dedicated ourselves to innovative, sustainable engineering that shapes the built environment and tackles complex infrastructure challenges. Our team culture emphasizes balance, growth, and well-being, supporting each member's professional journey with flexibility, generous benefits, and a collaborative approach to work-life integration.

With over 1,400 professionals across 27 offices nationwide, KPFF's decentralized structure allows each office the flexibility to pursue projects aligned with their regional strengths. Learn more at www.kpff.com.

Our marketing team plays a direct role in supporting project pursuits and helping the firm communicate its experience and capabilities to clients. We work closely with leadership and technical staff to produce high-quality materials that support business development efforts.

Job Description

KPFF is seeking a Marketing Assistant to join our marketing team. This role provides administrative, logistical, coordination, and production support and helps ensure the marketing team operates efficiently and consistently across multiple concurrent pursuits and deadlines.

The Marketing Assistant works collaboratively with marketing staff, Principals, clients, engineers, and internal teams to assist in the preparation of proposals, coordinate tasks, and contribute to client-facing deliverables. This position requires strong organization, attention to detail, and the ability to support multiple assignments in a fast-paced, deadline-driven environment.

Benefits

• 7 paid holidays, and 2 floating holidays for you to use each year.
• 2 weeks of vacation annually, with competitive seniority-based accruals.
• 2 weeks of personal and sick time to care for yourself and your family members.
• KPFF will contribute 3% of your base salary to your 401 (k) regardless of your contribution.
• KPFF Paid Family Leave: Provides 60% of your base salary while on an approved leave for up to 6 weeks in a rolling 12-month period.
• 40-hour work schedule, Monday through Friday.
• Flexible scheduling - core hours of collaboration are 9:30-3:30 pm
• Professional certification bonus and testing fee reimbursement opportunities
• Monthly Cell Phone Stipend
• Monthly Way We Work stipend for remote work and transit expenses
• Medical insurance options to choose from, VSP Vision Insurance, and Delta Dental Insurance.
• Semi-annual Bonuses.
• Opportunities for educational events, relationship building, and fun!
• This is a non-exempt position. All overtime hours are paid at a time-and-a-half hourly rate.

Pay Range

The pay range for this position is $28.00 - $30.00 per hour, depending on education and experience.

Responsibilities

• Assist with document formatting, assembly, and production preparation
• Support scheduling coordination and deadline tracking activities
• Assist with event registrations, meeting coordination, and logistical support
• Maintain project folders, tracking logs, and organizational systems
• Support departmental operations, systems, and organizational workflows
• Assist marketing staff with production support, organizational tasks, and pursuit-related coordination activities
• Maintain marketing resources, tracking systems, and data consistency across the department
• Support CRM updates, data entry, operational tracking, and marketing systems coordination
• Assist with day-to-day production activities across multiple concurrent pursuits and deadlines
• Maintain professionalism, responsiveness, and accountability in all interactions
• Work closely with marketing team members, KPFF Leadership, engineers and project managers, and other internal teams
• Support team efforts to meet deadlines and deliver high-quality work

Minimum Requirements

• 1+ year of marketing or administrative support experience (AEC or professional services preferred)
• Associate's degree in Marketing, Communications, or related field
• Strong proficiency in Adobe InDesign
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, OneNote)
• Experience with Microsoft Teams and SharePoint
• General proficiency working in a PC/Windows-based environment.
• Strong written and verbal communication skills with a command of grammar and clarity
• Demonstrated ability to stay organized and manage multiple tasks with attention to detail
• Ability to support multiple deadlines in a fast-paced environment
• Availability to work standard business hours (Monday through Friday)

Preferred Qualifications

• Bachelor's degree in Marketing, Communications, or related field
• Experience with Unanet or similar CRM systems
• Familiarity with Adobe Creative Cloud, including Photoshop and Illustrator
• Experience with workload or task tracking systems

Work Style and Expectations

• This role requires a high level of professionalism, reliability, and accountability.
• Takes ownership of assigned tasks and consistently follows through on commitments
• Communicates clearly, directly, and proactively
• Is able to complete responsibilities independently after an initial training period
• Is comfortable supporting busy leadership and coordinating across multiple priorities
• Maintains a calm, thoughtful approach under pressure and tight deadlines
• Demonstrates strong attention to detail and organization in all work
• Is receptive to feedback and demonstrates a willingness to learn and develop
• Humble and collaborative working style

Additional Information

Physical Demands and Work Environment

• Duties require in-person attendance, Monday through Friday, during our business hours of 8 AM to 5 PM at our office in Irvine, CA.
• All duties are performed in a typical office environment while sitting at a desk or computer table.
• Duties require the ability to actively engage with a computer for several hours per day.
• May occasionally need to lift items up to 15 lbs.
• After a successful training period, this role will transition to a hybrid work schedule, with time split between the office and remote work.
• This position includes interaction with KPFF Principals and clients and requires the ability to represent the firm professionally in all communications.

Why Join KPFF

KPFF offers the opportunity to work in a collaborative environment where marketing is integrated with leadership and project teams. You will gain exposure to client pursuits and develop skills in proposal development, organization, and coordination, with opportunities for growth within the marketing team.

Our Employees

Our employees are valued and empowered, collaborative and team oriented, innovative in their approach and passionate about their work. They are reliable, trustworthy and open with a high level of integrity. They value diversity, are inclusive and are committed to critically thinking through problems and finding solutions.

KPFF Consulting Engineers participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

KPFF Consulting Engineers is an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, creed, ethnicity, national origin, religion, marital status, sex/gender (including sexual orientation or gender identity), pregnancy, veteran status, citizenship status, physical or mental disability, or any other protected basis.