Marketing Proposal Specialist

KPFF Consulting Engineers; Seattle (WA); Hybrid; USD 75,000 - 100,000; Full time

Benefits offered by this job

Hybrid work environment

Professional development education

Mentorship program

Monthly social events

Professional Licensure Recognition

Winter parties and summer picnics

Office committee opportunities

Community projects participation

Job summary

KPFF Consulting Engineers seeks a Marketing Proposal Specialist to lead the proposal process for the Special Projects team, guiding strategy, writing, and collaboration to win meaningful work.

This role owns RFQ and RFP efforts, coordinates deadlines, and helps prepare teams for interviews, with a focus on thoughtful, high-quality marketing materials and presentations.

Qualifications

• Bachelor's degree required.
• Excellent written and verbal communication skills.
• Self-motivator with strong organizational and interpersonal skills.
• Ability to coordinate and manage multiple projects and deadlines.
• Ability to work with diverse project teams in a fast-paced environment.
• Proficiency with InDesign & Adobe.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) is required.

Responsibilities

• Develop proposals and qualifications, including technical writing, editing, and proofreading.
• Interpret RFP/Q requirements and research background materials.
• Coordinate preparation and apply for industry award pursuits.
• Work with principals, senior engineering staff, and other marketing team members to design, write, and produce proposals, presentations, and other collateral.
• Database management and archiving.
• Develop new collateral to support business development activities, with emphasis on proposal layouts and graphic design elements.
• Perform multiple simultaneous marketing efforts with non-flexible deadlines.
• Maintain marketing collateral, resources, and information systems.
• Work closely with other marketing team members to elevate the quality of our marketing materials.

Skills

Strategic thinking

Strong communication

Project coordination

Detail oriented

Self-motivated

Team collaboration

Education

Bachelor's degree

Tools

InDesign

Adobe Suite

Microsoft Office

Job description

Job Description

KPFF Consulting Engineers is looking for a Marketing Proposal Specialist to join our Special Projects team and take a leading role in how we tell our story to clients. This is an opportunity for someone who enjoys the intersection of strategy, writing, and collaboration, and wants to shape thoughtful, compelling proposals that reflect the quality of our work and the strength of our people.

In this role, you'll own the proposal process from kickoff through submission, guiding teams, managing deadlines, and ensuring every deliverable is clear, cohesive, and high quality. You'll lead RFQ and RFP efforts, write and refine key narratives, and help prepare teams for interviews. If you're detail-oriented, comfortable managing multiple priorities, and energized by bringing structure and creativity together to win meaningful work, you'll make an immediate impact on a collaborative and supportive team.

Your Role

We are looking for a strategic thinker with a strong attention to detail. Our Proposal Specialist will be a natural collaborator, eager to lend a hand and share ideas. Excellent communicators, proactive problem solvers, self-starters, graphic design wizards, and strategic thinkers will find an environment that supports thoughtful work and professional growth.

What You Will Do

• Develop proposals and qualifications, including technical writing, editing, and proofreading
• Interpret RFP/Q requirements and researching background materials
• Coordinate preparation and apply for industry award pursuits
• Work with principals, senior engineering staff, and other marketing team members to design, write, and produce proposals, presentations, and other collateral
• Database management and archiving
• Develop new collateral as needed to support business development activities, with an emphasis on proposal layouts and graphic design elements
• Perform multiple simultaneous marketing efforts with non-flexible deadlines
• Maintain marketing collateral, resources, and information systems
• Work closely with other marketing team members to complete tasks and assignments and elevate the quality of our marketing materials

Qualifications

Minimum Qualifications

• Bachelor's degree
• Excellent written and verbal communication skills
• Self-motivator with strong organizational and intra-personal skills
• Ability to coordinate and manage multiple projects and deadlines
• Ability to work with diverse project teams and in a fast-paced work environment
• Proficiency with InDesign & Adobe
• Proficiency in Microsoft Office (Word, Excel, and PowerPoint) is required

Desired Qualifications

• Creative and impactful graphic design skills, including creating effective infographics, presentations and marketing collateral
• AEC industry experience preferred
• Exceptional skills in writing and editing proposals and related marketing documents
• Unanet or similar database experience

Please note this is NOT a Digital Marketing or Graphic Design focused position.

Additional Information

Culture and Benefits

Join KPFF for a career adventure that celebrates your expertise and fuels your development. Here, autonomy and innovation converge, empowering you to tackle complex challenges and blossom into a consulting trailblazer. Our culture fosters teamwork, ownership, and common values, ensuring that your accomplishments are celebrated and your career trajectory is in your hands. At KPFF, we're not just coworkers; we're a vibrant community fueled by collaborative creativity, offering you the chance to leave a lasting mark on pioneering projects.

We are passionate about supporting our employees through flexible and comprehensive Benefits. Our Benefits include:

• 401(k) retirement savings plan with employer contribution (regardless of employee contribution)
• Medical insurance (two plans available to choose from)
• Dental insurance
• Vision Insurance
• Health Savings Account (HSA) with employer contribution
• Healthcare and Dependent Care Flexible Spending Accounts (FSA)
• Life insurance
• KPFF Paid Family Leave
• Short-term and Long-term disability insurance
• Paid holidays (including two floating Holidays)
• Paid time off (vacation, sick, jury duty)

Other Perks

• Hybrid work environment
• Professional development education opportunities
• Mentorship program
• Monthly social events
• Professional Licensure Recognition Program
• Winter parties and summer picnics
• Office committee opportunities
• Community projects participation

Compensation

This position is an hourly pay structure. The base salary range will be estimated between $75,000 and $100,000 plus bonuses and benefits, contingent on relevant experience. This is a hybrid work schedule with 3 days per week in our Seattle office.

KPFF

KPFF

At KPFF Consulting Engineers, we are more than just an engineering design firm. For over 60 years, we have dedicated ourselves to innovative, sustainable engineering that shapes the built environment and tackles complex infrastructure challenges. Our team culture emphasizes balance, growth, and well-being, supporting each member's professional journey with flexibility, generous benefits, and a collaborative approach to work-life integration.

With over 1,500 professionals across 36 offices nationwide, KPFF's decentralized structure allows each office the flexibility to pursue projects aligned with their regional strengths.

KPFF Special Projects Division

Since 1996, KPFF's Special Projects Division has been at the forefront of addressing specialized challenges in project development. With over 150 team members in three offices strategically located in Seattle, WA, Tacoma, WA, and Long Beach, CA, our approach combines dedicated project managers, a skilled technical team, and a commitment to innovation. We offer a comprehensive range of services including civil, structural, and mechanical engineering, machinery design, construction and project management, and planning services.

We specialize in the management and design of heavy civil, structural, industrial, and waterfront infrastructure projects across the United States. Our team thrives on solving unique, multi-disciplinary challenges, collaborating closely with clients such as the Ports of Long Beach, Los Angeles, Tacoma, and Seattle, as well as various municipalities and government agencies.

Join us at KPFF Special Projects Division and be part of a dynamic team driving innovation and excellence in project delivery.

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KPFF Consulting Engineers participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

KPFF Consulting Engineers is an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, creed, ethnicity, national origin, religion, marital status, sex/gender (including sexual orientation or gender identity), pregnancy, veteran status, citizenship status, physical or mental disability, or any other protected basis.