AEC Marketing/Proposal Coordinator

KPFF Consulting Engineers; Portland (OR); Hybrid; USD 52,348 - 57,859; Full time

Benefits offered by this job

401(k) retirement plan

Medical insurance

Vision Insurance

HSA with employer contribution

Paid holidays

Paid time off

Transit Pass stipend

Job summary

KPFF Consulting Engineers is seeking a Marketing Coordinator with AEC experience to support proposal development, marketing communications, and content management. You will work closely with marketing and technical teams to craft client-focused pursuit materials that reflect KPFF’s brand and expertise.

The role is based in Portland with a hybrid schedule (3 days in-office, 2 days remote) and opportunities for growth in responsibilities and career development.

Qualifications

• 3–5 years of experience in AEC marketing, proposal coordination, or professional services marketing.
• Experience managing RFQ/RFP responses and full proposal lifecycle from kickoff to delivery.
• Strong writing, editing, proofreading, and visual communication with technical content.
• Proficiency with Microsoft 365 and Adobe Creative Suite, especially InDesign.
• Experience maintaining marketing databases, content libraries, or CRM systems; Deltek is a plus.

Responsibilities

• Coordinate, write, edit, and format RFQ/RFP responses and proposals for pursuits.
• Support full proposal process from kickoff through final delivery, including schedules and review.
• Collaborate with technical staff and marketing to develop pursuit strategies and messaging.
• Translate technical content into clear, persuasive client-focused material.
• Maintain proposal content and review materials for consistency with brand standards.
• Assist with marketing communications and content management across channels.

Skills

AEC marketing

Proposal coordination

Technical writing

Microsoft 365

Adobe InDesign

CRM systems

Deltek Vantagepoint

Content development

Education

Bachelor's degree in marketing

Equivalent professional experience

Tools

Adobe InDesign

Microsoft 365

Deltek Vantagepoint

Job description

• Sub-Discipline: Marketing/Communications
• Discipline : Business Operations
• Compensation: USD 38 - USD 42 - hourly

Job Description

KPFF is seeking a Marketing Coordinator with AEC industry experience to support proposal development, marketing communications, and content management. This role works closely with marketing and technical teams to develop clear, compelling, client-focused pursuit materials that reflect KPFF’s brand, culture, and technical expertise.

The ideal candidate is a strong communicator and organized marketer who thrives in a collaborative, deadline-driven environment. This position is well suited for someone who enjoys both storytelling and visual communication, can balance multiple pursuits at once, and takes pride in producing polished, high-quality work.

This position is based in our Portland office with a hybrid schedule of three days in-office and two days remote. KPFF values collaboration, mentorship, and professional development, and this role offers meaningful opportunities for growth in responsibilities and career development over time.

What We're Looking For: Someone who is proactive, adaptable, detail-oriented, and service-minded, with a strong sense of ownership and follow-through. The right candidate enjoys collaborating with technical professionals, is comfortable asking questions and learning new subject matter, and values producing thoughtful, high-quality work that helps tell the story of our people and projects.

Responsibilities:

Proposal Coordination & Pursuits (Primary Focus – approximately 60%)

• Coordinate, write, edit, and format RFQ/RFP responses, qualifications packages, presentations, and interview materials for prime and subconsultant pursuits.
• Support or co‑lead the full proposal process from kickoff through final delivery, including schedules, assignments, compliance review, and production.
• Collaborate with technical staff, project managers, and marketing team members to develop pursuit strategies, key messaging, and client‑focused narratives.
• Translate technical information into clear, persuasive content that communicates project understanding, team strengths, and design outcomes.
• Develop and maintain proposal content including resumes, project descriptions, graphics, charts, and boilerplate materials.
• Review materials for consistency, accuracy, grammar, formatting, and alignment with brand standards.
• Monitor procurement sites and support opportunity tracking and pursuit research.
• Assist with interview preparation, pursuit debriefs, and continuous improvement of proposal processes and materials.

Marketing & Communications Support (40%)

• Support internal marketing and communications efforts including presentations, graphics, employee engagement materials, and promotional content.
• Help maintain and organize marketing assets, templates, photography, resumes, project data, and content libraries.
• Assist with updates to the company website, intranet, CRM database, and social media platforms.
• Support ongoing improvements to marketing systems, workflows, and content management practices.

Qualifications

• 3–5 years of experience in AEC marketing, proposal coordination, or professional services marketing.
• Experience managing RFQ/RFP responses and understanding the full proposal lifecycle from kickoff through delivery.
• Strong writing, editing, proofreading, and visual communication skills with the ability to develop clear, compelling messaging from technical content.
• Proficiency with Microsoft 365 and Adobe Creative Suite, particularly InDesign.
• Ability to manage multiple concurrent deadlines and priorities in a fast‑paced environment.
• Strong organizational, communication, and collaboration skills.
• Experience maintaining marketing databases, content libraries, or CRM systems; Deltek Vantagepoint experience is a plus.
• Understanding of how AI tools can support efficiency while recognizing their limitations and risks in professional communications.
• Bachelor’s degree in marketing, communications, journalism, or related field preferred, or equivalent professional experience.

Physical Demands and Work Environment

• Duties are typically performed in a normal office environment while sitting at a desk.
• Ability to actively engage with a computer for several hours per day and communicate over the telephone or virtual meeting platforms.
• May occasionally need to lift items up to 15 lbs.

Additional Information

Compensation

The base pay for this role is competitive and will be determined based on the candidate's experience, education, and skills. The expected range for a qualified candidate for this AEC Marketing Coordinator position is $38.00 - $42.00 per hour. Additionally, we offer performance‑based bonuses to recognize and reward outstanding contributions in each Reporting Center.

Benefits

• 401(k) retirement savings plan with employer contribution (regardless of employee contribution)
• Medical insurance (two plans available to choose from)
• Vision Insurance
• Health Savings Account (HSA) with employer contribution
• Healthcare and Dependent Care Flexible Spending Accounts (FSA)
• KPFF Paid Family Leave
Amazon Pharmacy with MedsYourWay
• Behavioral Health Options – Employee Assistance Plan
• Short‑term and Long‑term disability insurance
• Paid holidays (including two floating Holidays)
• Paid time off (vacation, sickness, jury duty)

Other Perks

• Free secure bike parking
• Transit Pass stipend (50%)
• Technical educational sessions and Lunch‑n‑Learns
• Monthly social events
• Winter parties and summer picnics
• Community projects participation
• Offsite retreats

KPFF Consulting Engineers participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

KPFF Consulting Engineers is an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, creed, ethnicity, national origin, religion, marital status, sex/gender (including sexual orientation or gender identity), pregnancy, veteran status, citizenship status, physical or mental disability, or any other protected basis.