Marketing Assistant

KPFF Consulting Engineers; Irvine (CA); Hybrid; USD 38,572 - 41,328; Full time

Benefits offered by this job

Paid holidays and vacation

401(k) contribution

Medical insurance options

Job summary

KPFF Consulting Engineers, located in Irvine, CA, is seeking a Marketing Assistant to support the marketing team with administrative and logistical tasks. The role requires strong organization and attention to detail while handling multiple concurrent projects in a dynamic environment.

With KPFF’s focus on innovative engineering solutions, the Marketing Assistant will collaborate closely with marketing staff and leadership, ensuring efficient operations and high-quality deliverables.

Qualifications

• 1+ year of marketing or administrative support experience, preferably in AEC or professional services.
• Strong written and verbal communication skills.
• Ability to manage multiple assignments in a fast-paced environment.

Responsibilities

• Assist with document formatting and production preparation.
• Support scheduling coordination and deadline tracking.
• Maintain project folders and organizational systems.

Skills

Marketing support experience

Adobe InDesign proficiency

Microsoft Office Suite

Strong communication skills

Education

Associate’s degree in Marketing or related field

Tools

Adobe Creative Cloud

CRM systems like Unanet

Job description

• Sub-Discipline: Marketing/Communications
• Discipline : Business Operations
• Compensation: USD 28.00 - USD 30.00 - hourly

Company Description

At KPFF Consulting Engineers, we are more than just an engineering design firm. For over 60 years, we have dedicated ourselves to innovative, sustainable engineering that shapes the built environment and tackles complex infrastructure challenges. Our team culture emphasizes balance, growth, and well-being, supporting each member’s professional journey with flexibility, generous benefits, and acollaborative approach to work-life integration.

With over 1,400 professionals across 27 offices nationwide, KPFF’s decentralized structure allows each office the flexibility to pursue projects aligned with their regional strengths. Learn more at www.kpff.com.

Our marketing team plays a direct role in supporting project pursuits and helping the firm communicate its experience and capabilities to clients. We work closely with leadership and technical staff to produce high-quality materials that support business development efforts.

Job Description

KPFF is seeking a Marketing Assistant to join our marketing team. This role provides administrative, logistical, coordination, and production support and helps ensure the marketing team operates efficiently and consistently across multiple concurrent pursuits and deadlines.

The Marketing Assistant works collaboratively with marketing staff, Principals, clients, engineers, and internal teams to assist in the preparation of proposals, coordinate tasks, and contribute to client-facing deliverables. This position requires strong organization, attention to detail, and the ability to support multiple assignments in a fast-paced, deadline-driven environment.

• 7 paid holidays, and 2 floating holidays for you to use each year.
• 2 weeks of vacation annually, with competitive seniority-based accruals.
• 2 weeks of personal and sick time to care for yourself and your family members.
• KPFF will contribute 3% of your base salary to your 401(k) regardless of your contribution.
• KPFF Paid Family Leave: Provides 60% of your base salary while on an approved leave for up to 6 weeks in a rolling 12-month period.
• 40-hour work schedule, Monday through Friday.
• Medical insurance options to choose from, VSP Vision Insurance, and Delta Dental Insurance.
• Opportunities for educational events, relationship building, and fun!
• This is a non-exempt position. All overtime hours are paid at a time-and-a-half hourly rate.

Pay Range

The pay range for this position is $28.00 - $30.00 per hour, depending on education and experience.

Responsibilities

• Assist with document formatting, assembly, and production preparation
• Support scheduling coordination and deadline tracking activities
• Assist with event registrations, meeting coordination, and logistical support
• Maintain project folders, tracking logs, and organizational systems
• Support departmental operations, systems, and organizational workflows
• Assist marketing staff with production support, organizational tasks, and pursuit-related coordination activities
• Maintain marketing resources, tracking systems, and data consistency across the department
• Support CRM updates, data entry, operational tracking, and marketing systems coordination
• Assist with day-to-day production activities across multiple concurrent pursuits and deadlines
• Maintain professionalism, responsiveness, and accountability in all interactions
• Work closely with marketing team members, KPFF Leadership, engineers and project managers, and other internal teams
• Support team efforts to meet deadlines and deliver high-quality work

Qualifications

• 1+ year of marketing or administrative support experience (AEC or professional services preferred)
• Associate’s degree in Marketing, Communications, or related field
• Strong proficiency in Adobe InDesign
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, OneNote)
• Experience with Microsoft Teams and SharePoint
• General proficiency working in a PC/Windows-based environment
• Strong written and verbal communication skills with a command of grammar and clarity
• Demonstrated ability to stay organized and manage multiple tasks with attention to detail
• Ability to support multiple deadlines in a fast-paced environment
• Availability to work standard business hours (Monday through Friday)

Preferred Qualifications

• Bachelor’s degree in Marketing, Communications, or related field
• Experience with Unanet or similar CRM systems
• Familiarity with Adobe Creative Cloud, including Photoshop and Illustrator
• Experience with workload or task tracking systems

Work Style and Expectations

• This role requires a high level of professionalism, reliability, and accountability.
• Takes ownership of assigned tasks and consistently follows through on commitments
• Communicates clearly, directly, and proactively
• Is able to complete responsibilities independently after an initial training period
• Is comfortable supporting busy leadership and coordinating across multiple priorities
• Maintains a calm, thoughtful approach under pressure and tight deadlines
• Demonstrates strong attention to detail and organization in all work
• Is receptive to feedback and demonstrates a willingness to learn and develop
• Humble and collaborative working style

Physical Demands and Work Environment

• Duties require in-person attendance, Monday through Friday, during our business hours of 8 AM to 5 PM at our office in Irvine, CA.
• All duties are performed in a typical office environment while sitting at a desk or computer table.
• Duties require the ability to actively engage with a computer for several hours per day.
• May occasionally need to lift items up to 15 lbs.
• After a successful training period, this role will transition to a hybrid work schedule, with time split between the office and remote work.
• This position includes interaction with KPFF Principals and clients and requires the ability to represent the firm professionally in all communications.

KPFF Consulting Engineers participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

KPFF Consulting Engineers is an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, creed, ethnicity, national origin, religion, marital status, sex/gender (including sexual orientation or gender identity), pregnancy, veteran status, citizenship status, physical or mental disability, or any other protected basis.