Marketing Assistant

Capstone Communities; Gainesville (FL); Hybrid; USD 28,000 - 42,000; Full time

Job summary

Capstone Communities in Gainesville, FL seeks a Marketing/Leasing Assistant to provide general office, administrative and leasing support. You will handle phone inquiries, coordinate tours, assist with marketing efforts and rent collections to ensure smooth operations.

The role requires a high school diploma and proficiency in MS Office; on-site work with a fast-paced team. Prior leasing or property management exposure is a plus.

Qualifications

• Minimum high school diploma or equivalent required.
• Experience with MS Office programs (Word, Excel, Outlook).
• Strong organizational and communication skills.

Responsibilities

• Answering the phone and directing inquiries.
• Leasing functions including monitoring staff, schedules, and lead tracking.
• On Campus and Off Campus Marketing activities.
• Sorting the office mail and maintaining filing systems.
• Scheduling and completing tours of the community.
• Collecting rent and issuing receipts.
• Assisting in mailings and office tasks as needed.
• Placing follow-up maintenance calls to residents and tracking quality.

Skills

Customer service

Office coordination

Multitasking

Communication

Education

High School Diploma

Business or Trade School preferred

Tools

MS Word

MS Excel

MS Outlook

Job description

Description

Under the direct supervision of the Leasing Manager, Marketing Assistants are responsible for general office, administrative and leasing duties to provide a high level of customer service to our prospective, current and future residents.

PRIMARY DUTIES AND RESPONSIBILITIES

include the following but are not limited to the job specifications contained herein. Additional duties or job functions that can be performed safely may be required as deemed necessary by the supervisory personnel.

• Answering the phone
• Leasing functions (monitoring leasing staff, schedules, lead tracking software and market plan)
• On Campus and Off Campus Marketing
• Sorting the office mail
• Scheduling and Completing Tours of Community
• General filing
• Collects rent and writes receipts
• Photo copies checks and other material
• Assists in all mailings
• Places follow up maintenance calls to residents to survey quality of work performed by the maintenance staff
• Maintains log to document vendors working within the building
• Monitors supplies
• Assists in auditing the lease files for completeness
• Works with the management in the preparation of keys for check-in/check-out/turn around
• Other duties as assigned by management

Requirements

PREFERRED QUALIFICATIONS

• High School Graduate required Business or Trade School preferred
• Knowledge of or experience working with the latest version of MS Office programs to include Word, Excel and Outlook

To perform this job successfully, an individual must be able to perform each primary job duty satisfactorily. The requirements listed above are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary functions.