Marketing Assistant

MacKenzie Companies; Baltimore (MD); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Competitive salary

Career development opportunities

Collaborative work environment

Job summary

MacKenzie Companies is seeking an Administrative and Marketing Assistant to support brokerage operations and the marketing team. The role involves preparing documents, maintaining property and contact data in the CRM, coordinating meetings and client tours, and assisting with marketing materials using templates.

The ideal candidate will be organized, detail-oriented, and capable of multi-tasking in a fast-paced environment, with a willingness to learn marketing and design tools as needed.

Qualifications

• Experience in business administration, office support or marketing is preferred.
• 1–2 years of administrative or office support experience preferred; marketing support experience is a plus.
• Familiarity with Microsoft Office Suite and CRM systems is beneficial.
• Willingness to learn design tools like Adobe InDesign for basic edits.
• Strong written and verbal communication skills are essential.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.

Responsibilities

• Prepare, format, organize, and distribute documents using templates (letters, reports, contracts, leases).
• Assist with property listings: gather, verify, upload data to listing platforms.
• Maintain client information and transaction records in CRM via data entry and updates.
• Coordinate logistics for meetings, events, and client tours; prepare materials.
• Provide front desk backup for the Lutherville office and general office duties.

Skills

Microsoft Office

Verbal communication

Written communication

Time management

Organization

Data entry

Education

Business administration or related field

Tools

CRM systems

Adobe InDesign

Email marketing platforms

Job description

We are seeking a proactive, detail-oriented Administrative and Marketing Assistant to support our brokerage operations and marketing team. This position is primarily administrative, with responsibilities that include preparing documents, maintaining accurate property and contact information, coordinating logistics, and assisting marketing team members with materials and projects using established processes and templates. The ideal candidate is a team player who enjoys supporting others, has excellent organizational skills, can manage multiple tasks, can adapt to changing priorities, and can work effectively in a fast-paced environment.

KEY RESPONSIBILITIES

Administrative Support

• Support real estate advisors by preparing, formatting, organizing, and distributing documents using provided information and established templates, including letters, reports, property documents, contracts, and lease agreements.
• Assist with property listings by gathering, verifying, and uploading data onto multiple listing platforms.
• Maintain accurate client information and transaction records in the CRM system through routine data entry and updates.
• Coordinate logistics for meetings, events, and client tours, including scheduling and material preparation.
• Perform general office duties such as filing, mail distribution, collateral production, and data entry, and provide backup support for the Lutherville office as needed, including front desk support.

Marketing Support

• Assist marketing team members with basic edits and updates to existing marketing materials using established templates and provided content; help organize and distribute completed materials.
• Enter routine property listing and website updates using information and content provided by the team.
• Support email campaign preparation by updating contact lists, entering approved content into templates, and assisting with distribution under team direction.
• Assist with logistics for marketing events, open houses, and networking functions, including invitations, RSVP tracking, material preparation, and on-site support.
• Gather and organize property information and basic research as requested by marketing and research team members.
• Help compile, format, and proofread proposals and presentations using team-provided content and templates.

QUALIFICATIONS

• Education or experience in business administration, office support, marketing, or a related field.
• 1–2 years of administrative or office support experience preferred; marketing support experience is a plus.
• Interest in marketing and a desire to develop related skills over time, paired with a willingness to take ownership of the administrative responsibilities central to this role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with CRM systems and email marketing platforms is a plus; training on company systems and processes will be provided.
• Familiarity with Adobe Creative Suite, particularly InDesign, is a plus. Willingness to learn these tools to make basic edits and updates to existing marketing materials is required; training will be provided.
• Excellent verbal and written communication skills.
• Ability to prioritize assigned tasks, meet deadlines, and manage multiple requests.
• Strong attention to detail and accuracy in all tasks.
• Strong organizational and time management skills.

KEY ATTRIBUTES

• Self-motivated with a strong work ethic and a positive attitude.
• Team player with the ability to work independently when necessary.
• Adaptable to changing priorities and able to work in a fast-paced environment.

WHAT WE OFFER

• Competitive salary and benefits package.
• Opportunities to develop additional marketing skills and take on expanded responsibilities over time, based on performance, interests, and team needs.
• A collaborative and dynamic work environment in the commercial real estate sector.