Marketing and Sales Administrator

Free resume; Brisbane; Remote; USD 12,000 - 16,000; Full time

Job summary

Hunt St is seeking a Marketing and Sales Administrator to manage a 30,000+ contact database, nurture leads, and support marketing and AI-driven automation. This independent contractor role is 100% remote, aligning with AU business hours while offering flexible time management.

You will engage directly with the client, handling CRM, campaigns, and admin tasks from home. The ideal candidate has 2–3+ years in sales or marketing admin, excellent English, strong CRM skills, and comfort with outbound

Qualifications

• 2-3+ years in sales admin or client-facing role in real estate.
• Excellent spoken and written English with a warm phone manner.
• Hands-on CRM experience and clean, well-organised data.
• Comfortable making outbound calls daily and booking results.
• Experience using AI tools and automation platforms.

Responsibilities

• Database & CRM ownership and data hygiene.
• Make outbound calls and nurture appraisal leads.
• Book appraisals and coordinate with principal.
• Build email and SMS campaigns and market updates.
• Set up automation with tools like n8n or Make.
• Provide marketing support and content scheduling.
• Handle additional admin tasks as needed.

Skills

Sales admin experience

CRM

Outbound calls

English proficiency

AI tools & automation

Self-directed & proactive

Tools

n8n

Make

CRM automation tools

Job description

Direct company application on remoteok.com . Zero third-party aggregator forms.

Job Description

Looking for Philippines-based candidates

Job Role: Marketing and Sales Administrator

Compensation range: $1,500 AUD - $2,000 AUD / Monthly

Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, youâll have flexibility in how you manage your time.

Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.

Who The Client Is: Our company is a thriving real estate agency in Brisbaneâs south-west, with a principal who lists and sells at a strong pace, an in-house finance broker, and a loyal local client base built over many years. Appraisal requests are coming in fast, and the agency is ready to add a sharp, organised operator to keep every lead warm and every opportunity moving.

Role Overview: Youâll sit at the centre of the agencyâs growth engine. Youâll own a database of 30,000+ contacts, keep it clean and organised, and run a consistent nurture program so past clients, buyers and potential sellers hear from us at the right time. Youâll be on the phones connecting with homeowners, qualifying appraisal leads and booking them in for the principal. Youâll also support marketing and bring practical AI and automation skills that make every follow-up faster and more reliable.

Key Responsibilities:Â

Database & CRM ownership

• Clean, de-duplicate, update and segment approx. 25,000 existing contacts plus 5,000â10,000 newer buyer and seller contacts.
• Log every call, email and outcome accurately so the CRM stays the single source of truth.

Phones & lead nurturing

• Make value-led outbound calls: just listed, just sold, upcoming auctions in the street, and free market report offers.
• Nurture appraisal leads, qualify their timing and motivation, and book appraisals directly into the principalâs calendar.
• Hand over warm, ready-to-list clients with clear notes, and refer finance opportunities to the in-house broker.

Marketing support

• Build and send email and SMS campaigns to targeted database segments.
• Prepare market updates and suburb reports that give homeowners genuine value.
• Support social media content and scheduling alongside the agencyâs existing marketing.
• Set up automated follow-ups across SMS, email and CRM workflows using tools such as n8n, Make, or built-in CRM automation.
• Monitor automations for accuracy and tone, and refine them to lift response and booking rates.

Additional sales administration

• Prepare sale contracts using approved templates and instructions; enter details, coordinate signing and distribute completed copies to relevant parties.Â
• Prepare and process Form 6 appointment documents; check details and signatures, follow up outstanding items and file completed records, subject to principal review.

Reception and general administration coverÂ

• When the receptionist is away, answer and direct calls, respond to general enquiries, record messages, manage appointments and assist with routine administrative tasks.

Required Skills and Qualifications:

• 2-3+ years in a sales admin, marketing admin or client-facing role, ideally within Australian real estate.
• Excellent spoken and written English with a warm, confident phone manner that Australian homeowners respond to.
• Hands-on CRM experience and a genuine love of clean, well-organised data.
• Comfortable making outbound calls daily and energised by booking results.
• Confident using AI tools and automation platforms to work smarter.
• Self-directed and output-focused: you plan your day, deliver consistently and report progress proactively.

Bonus Skills:

• Australian real estate CRMs such as Rex, VaultRE, AgentBox or Box+Dice.
• Email marketing platforms, Canva, and social scheduling tools.
• Familiarity with Australian property terms: appraisals, auctions, listings, settlements.

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as âIndependent Contractorâ)

Looking for Philippines-based candidates

Job Role: Marketing and Sales Administrator

Compensation range: $1,500 AUD - $2,000 AUD / Monthly

Engagement type: Independent Contractor Agreement

Work Schedule: This role is expected to align with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, youâll have flexibility in how you manage your time.

Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home.

Who The Client Is: Our company is a thriving real estate agency in Brisbaneâs south-west, with a principal who lists and sells at a strong pace, an in-house finance broker, and a loyal local client base built over many years. Appraisal requests are coming in fast, and the agency is ready to add a sharp, organised operator to keep every lead warm and every opportunity moving.

Role Overview: Youâll sit at the centre of the agencyâs growth engine. Youâll own a database of 30,000+ contacts, keep it clean and organised, and run a consistent nurture program so past clients, buyers and potential sellers hear from us at the right time. Youâll be on the phones connecting with homeowners, qualifying appraisal leads and booking them in for the principal. Youâll also support marketing and bring practical AI and automation skills that make every follow-up faster and more reliable.

Key Responsibilities: 

Database & CRM ownership

• Clean, de-duplicate, update and segment approx. 25,000 existing contacts plus 5,000â10,000 newer buyer and seller contacts.
• Run a structured 6â12 month nurture cadence so every contact receives timely, relevant touchpoints.
• Log every call, email and outcome accurately so the CRM stays the single source of truth.

Phones & lead nurturing

• Make value-led outbound calls: just listed, just sold, upcoming auctions in the street, and free market report offers.
• Nurture appraisal leads, qualify their timing and motivation, and book appraisals directly into the principalâs calendar.
• Hand over warm, ready-to-list clients with clear notes, and refer finance opportunities to the in-house broker.

Marketing support

• Build and send email and SMS campaigns to targeted database segments.
• Prepare market updates and suburb reports that give homeowners genuine value.
• Support social media content and scheduling alongside the agencyâs existing marketing.

AI & automation

• Set up automated follow-ups across SMS, email and CRM workflows using tools such as n8n, Make, or built-in CRM automation.
• Monitor automations for accuracy and tone, and refine them to lift response and booking rates.

Additional sales administration

• Prepare sale contracts using approved templates and instructions; enter details, coordinate signing and distribute completed copies to relevant parties.
• Prepare and process Form 6 appointment documents; check details and signatures, follow up outstanding items and file completed records, subject to principal review.

Reception and general administration cover 

• When the receptionist is away, answer and direct calls, respond to general enquiries, record messages, manage appointments and assist with routine administrative tasks.

Required Skills and Qualifications:

• 2-3+ years in a sales admin, marketing admin or client-facing role, ideally within Australian real estate.
• Excellent spoken and written English with a warm, confident phone manner that Australian homeowners respond to.
• Hands-on CRM experience and a genuine love of clean, well-organised data.
• Comfortable making outbound calls daily and energised by booking results.
• Confident using AI tools and automation platforms to work smarter.
• Self-directed and output-focused: you plan your day, deliver consistently and report progress proactively.

Bonus Skills:

• Australian real estate CRMs such as Rex, VaultRE, AgentBox or Box+Dice.
• Email marketing platforms, Canva, and social scheduling tools.
• Familiarity with Australian property terms: appraisals, auctions, listings, settlements.

Work Arrangement & Expectations:

This is a remote role that will be set up as an independent contractor engagement.

To ensure alignment and transparency, successful candidates will be expected to:

• Disclose any existing ongoing roles or client work
• Reflect this engagement on their LinkedIn profile (clearly marked as âIndependent Contractorâ)