AU Property Management Administrator – Commercial

Zohorecruit; United States; Remote; USD 8,900 - 12,000; Full time

Benefits offered by this job

100% Work From Home

HMO from Day 1

20 days leave/year

Company laptop provided

Job summary

Offshore 24/7 is seeking a Property Management Administrator for an established Australian commercial and residential portfolio. Work fully remote from the Philippines on Australian business hours, handling rent reviews, outgoings reconciliations, and tenant/owner records.

Role focuses on commercial lease administration with a strong emphasis on accuracy and lease-driven tasks, supported by established processes and property managers.

Qualifications

• 2+ years in property management administration.
• Experience with commercial lease administration: rent reviews, outgoings, recoverables.
• Proficient in Excel for reconciliations and invoice schedules.
• Clear written English for daily correspondence.

Responsibilities

• Action CPI, fixed and market rent reviews in the PMS and keep ledgers current.
• Prepare arrears notices and follow up overdue accounts.
• Set up leases, tenancies and properties in the PMS with details and contacts.
• Generate recharge invoices to tenants for outgoings and recoverables.
• Prepare outgoings reconciliations and collate invoices for review.
• Keep insurance policy details updated in the system.
• Collaborate with property managers on tasks and queries.

Skills

Property management administration

Excel

Written English

Attention to detail

Tools

Re-Leased

MRI

Yardi

Cirrus8

PropertyTree

REST Professional

Job description

AU Property Management Administrator - Commercial

₱50,000 - ₱65,000/month | Full-Time Permanent Employee | 100% Work From Home | Monday to Friday, 6:00 AM - 3:00 PM PHT (8:00 AM - 5:00 PM AEST)

Do you know what happens when a CPI rent review is keyed in wrong, or when an outgoings reconciliation doesn’t balance against the invoices behind it?

We’re placing a Property Management Administrator for an established Australian commercial and residential property management business. You’ll work fully remote from the Philippines on Australian business hours, supporting a team of property managers across a live portfolio — actioning rent reviews, preparing outgoings reconciliations, issuing recharge invoices, and keeping tenant, owner and lease records accurate from the day a property comes on.

This is commercial lease administration, not general real estate admin. Rent reviews, recoverable outgoings and tenant recharges are the core of the job, so it suits someone who already understands what a lease is telling them to do and can act on it without being walked through each step.

You’ll build genuine Australian commercial property experience - CPI, fixed and market reviews, outgoings reconciliations, GST on recharges - the kind of lease-side depth that is far scarcer than residential property admin and takes your career well beyond general VA work. You’ll do it inside established processes with property managers who are there to answer questions.

What you’ll be doing

• Action CPI, fixed and market rent reviews in the property management system, and keep tenant ledgers and records current
• Prepare and send arrears notices, and follow up overdue accounts with the property managers
• Set up new tenants, owners and properties in the system - lease details, contacts, ownership and payment settings, across both residential and commercial
• Generate recharge invoices to tenants for outgoings and other recoverable costs
• Prepare outgoings reconciliations and collate the supporting invoices into a spreadsheet for review
• Keep insurance policy details updated and accurate in the system
• Work directly with the property managers on tasks, approvals and queries through the day

Requirements

• At least 2 years of property management administration experience
• Hands-on experience with commercial lease administration - rent reviews, outgoings and recoverable expenses
• Experience setting up leases, tenancies and properties in a property management system
• Strong Excel - you’ll build reconciliations and collate invoice schedules, not just enter data
• Accurate, careful work on every lease, ledger and invoice - the numbers have to be right
• Clear written English for daily correspondence with property managers
• Available Monday to Friday, 6:00 AM - 3:00 PM PHT
• Reliable home internet and a dedicated workspace

Nice to have

• Experience supporting Australian property managers
• Hands-on experience with Re-Leased
• Experience with MRI, Yardi, Cirrus8, PropertyTree or REST Professional
• Experience preparing outgoings reconciliations for Australian commercial properties
• Familiarity with Australian GST on recharges and outgoings
• A background spanning both residential and commercial portfolios

You’ll be employed by Offshore 24/7, placing Filipino professionals with Australian businesses since 2008 - more than 500 placed to date, with a 4.9/5 rating on Glassdoor and 5.0 on Google, worth checking before you apply anywhere. You’re on a local Philippine employment contract with real job security, ongoing training and coaching from us, and a long-term placement with a stable business rather than project work that ends.

100% work from home

Full-time, permanent Philippine employment with Offshore 24/7, supporting an established Australian business

Monday to Friday, 6:00 AM - 3:00 PM PHT

Complete WFH equipment provided - company laptop and all equipment required for your role

HMO coverage from Day 1

20 days paid leave per year - 15 annual leave + 5 sick leave, accruing from Day 1

Government-mandated benefits

Annual rate and performance review

Comprehensive training and ongoing professional development

Regular staff events and team activities