Marketing and Communications Coordinator

WRNS Studio; Seattle (WA); On-site; USD 60,000 - 85,000; Full time

Job summary

WRNS Studio seeks a Marketing and Communications Coordinator to support business development, pursuits, brand, communications, and marketing operations across the firm. The role will coordinate complex proposals and storytelling across San Francisco, Seattle or Honolulu.

The ideal candidate will be highly organized, collaborate effectively with diverse stakeholders, and help shape new tools and workflows using Airtable and OpenAsset.

Qualifications

• 1–5 years of marketing or communications experience in professional services fields.
• Experience producing proposals, qualifications packages, interview materials, and marketing collateral.
• Excellent writing, editing, communication, and organizational skills.
• Proficiency in Adobe InDesign is required.
• Strong knowledge of PowerPoint, Google Slides, and visual storytelling.

Responsibilities

• This role supports WRNS’s five marketing pillars across business development, pursuits, brand, communications and marketing operations.
• Support client-facing business development through presentations, research, and strategic materials.
• Produce proposals, qualifications packages, shortlist materials, and interview presentations.
• Ensure deadlines are communicated across teams and met on time.
• Manage consultant inputs, internal reviews, and pursuit workflows.
• Maintain project tearsheets, resumes, and firm collateral; support visual consistency.
• Develop thought leadership content, social media postings and project storytelling.
• Maintain and improve marketing systems including Airtable, OpenAsset, and internal databases.

Skills

Writing

Editing

Communication

Organization

Attention to detail

Tools

Adobe InDesign

Google Slides

PowerPoint

Photoshop

Illustrator

Airtable

OpenAsset

CRM

DAM

Job description

WRNS Studio is seeking a Marketing and Communications Coordinator in San Francisco, Seattle or Honolulu to join our team and support business development, pursuits, brand, communications, and marketing operations across the firm.

This role supports our four studios in San Francisco, New York, Honolulu, and Seattle. We are looking for a highly organized self-starter who enjoys working in a collaborative environment to create compelling brand materials, coordinate complex proposal efforts across teams, and help improve how WRNS wins new projects and tells our story. The ideal candidate should have a passion for design and telling great stories along with strong project management skills and an aptitude for working with diverse stakeholders.

Our team is actively building new tools and workflows to improve how we pursue new work, leveraging Airtable, OpenAsset, and emerging AI-enabled processes that support pursuit strategy, project storytelling, and asset management. This is an exciting growth opportunity, where you’ll have the chance to work with department leadership to help shape these new systems, refine them over time, and measure their success.

Responsibilities

This role will support WRNS’s five marketing pillars:

Business Development

• Support client-facing business development efforts through presentations, opportunity research, and strategic materials
• Assist with pipeline tracking and market intelligence

Pursuits

• Produce proposals, qualifications packages, shortlist materials, and interview presentations to help WRNS win new projects
• Ensure deadlines are communicated across teams and met on time
• Manage consultant inputs, internal reviews, and pursuit workflows
• Help maintain consistency, quality, and strong visual communication across submissions

Brand

• Maintain project tearsheets, resumes, and firm collateral
• Support graphic consistency and visual storytelling aligned with the WRNS brand

Communications

• Support award and conference submissions
• Help develop thought leadership content, social media postings, and project storytelling
• Help shape project narratives for internal and external audiences

Marketing Operations

• Help maintain and improve marketing systems including Airtable, OpenAsset, and internal project databases
• Support project data hygiene, asset organization, and content management
• Help document and improve workflows across the marketing team
• Contribute to exploration of emerging tools and AI-enabled processes

Qualifications

• 1-5 years of marketing or communications experience in architecture, engineering, construction, interior design, or a professional services firm
• Experience producing proposals, qualifications packages, interview materials, and marketing collateral
• Excellent writing, editing, communication, and organizational skills
• Proficiency in Adobe InDesign is required
• Proficiency in Google Slides and Microsoft PowerPoint
• Working knowledge of Photoshop and Illustrator preferred
• Strong graphic sensibility with careful attention to layout, formatting, and visual communication
• Experience with project databases, CRM platforms, digital asset management tools, or marketing systems is a plus
• Interest in process improvement, systems thinking, and evolving technology
• Strong graphic sensibility and attention to detail
• Ability to manage multiple deadlines and shifting priorities in a collaborative environment

We encourage you to apply even if you don't meet every requirement listed above — we're committed to building a diverse team and believe that a range of experiences and perspectives makes us stronger.

Work location

Please note, this position is expected to work on-site. WRNS has found that working together and in-person is essential to our collaboration, communication, continuous learning, productivity and innovation.

Authorization to work

This position is not eligible for work visa sponsorship.