Marketing & Administrative Virtual Assistant

Zohorecruit; United States; Remote; USD 21,000 - 34,000; Part time

Job summary

Zohorecruit in the United States is seeking a Marketing & Administrative Virtual Assistant for a remote, contract role supporting a UK-based public speaking and executive leadership coaching business. The position starts at about 10 hours per week, with potential to grow, focusing on CRM upkeep, admin tasks, and marketing support.

You will run a monthly Mailchimp newsletter, design social content in Canva, manage client communications via Zoom and email, and contribute creative marketing ideas

Qualifications

• Proven experience in virtual assistance and CRM management.
• Strong business administration skills.
• Experience with Canva for social content design.
• Proficient with Mailchimp for newsletters.
• GoHighLevel experience is a plus.
• Proactive marketer with ideas and strategy.

Responsibilities

• Keep CRM and sales lead records up to date.
• Support day-to-day administration and invoices follow-ups.
• Attend weekly sales priority catch-up.
• Design monthly newsletter via Mailchimp.
• Create social posts with Canva and coordinate content plan.
• Suggest marketing ideas to enhance brand engagement.

Skills

Virtual assistance

CRM management

General business administration

Social media content creation

Creative marketing ideas

Tools

Mailchimp

Canva

GoHighLevel

Job description

Marketing & Administrative Virtual Assistant

• Please note Due to the high volume of applications we receive, we are unfortunately unable to respond to everyone individually. If you haven't heard from us within 21 days, please assume your application was unsuccessful on this occasion.
• Remote Job

Job Description

This is a remote position.

Working approximately 10 hours per week initially, with the potential to expand over time, this remote contract position plays a key role in supporting the growth and operational efficiency of a UK-based public speaking and executive leadership coaching business. The role combines essential day-to-day business administration with creative marketing support, ensuring smooth client relationship management and consistent brand visibility.

Communication is managed primarily through Zoom, WhatsApp, and email. Working independently in a self-directed, responsive manner, the role involves maintaining organised CRM systems, assisting with administrative priorities, and driving monthly marketing communications and social media content.

Key Responsibilities

• Keep the CRM system and sales lead records up to date to ensure accurate tracking of opportunities and follow-ups.
• Assist with day-to-day business administration, including occasional follow-ups on outstanding invoices and general tasks.
• Participates in a short weekly catch-up meeting to review sales leads, set priorities, and track action items.
• Design and execute a monthly newsletter via Mailchimp using provided written content, ensuring an engaging, contemporary, and brand-consistent design.
• Create visually appealing social media posts using Canva and assist in organizing and implementing the wider content plan.
• Proactively contribute marketing and social media ideas, staying informed of current trends to enhance brand engagement.

Requirements

• Proven experience in virtual assistance, CRM management, and general business administration.
• Strong skills in Canva and Mailchimp.
• Demonstrated ability in social media content creation and visual design.
• Highly proactive approach with the ability to offer creative marketing suggestions and collaborate on strategy.
• Excellent organisational skills, strong attention to detail, and a reliable, self-motivated work style.
• Comfortable working independently and communicating via Zoom, WhatsApp, and email.
• Hands-on experience with GoHighLevel (handover and training can be provided).

Required Software Skills

• Mailchimp
• GoHighLevel (Desirable / Advantage)

IndependentContract: Part-time, approx. 10 hours per week initially, with potential to grow