Marketing & Administrative Assistant (EL)

Shannon & Wilson; Burbank (CA); On-site; USD 10,000 - 60,000; Full time

Job summary

An established industry player is seeking a reliable Marketing/Administrative Assistant to join their dynamic team. This role requires a detail-oriented individual who excels in time management and communication. You will assist in preparing important documents, maintaining marketing materials, and coordinating various submissions. The company prides itself on its commitment to excellence and offers a competitive benefits package, including employee ownership and comprehensive health coverage. If you're looking for an opportunity to contribute to impactful projects in a supportive environment, this position is perfect for you.

Benefits

Employee ownership

Comprehensive medical coverage

Dental coverage

Life and disability insurance

Paid time off

Profit sharing

401(k) plans

Paid volunteer day

Free parking

Qualifications

• 1 to 4 years of experience preferred in administrative roles.
• Proficient in MS Office Suite and Adobe products.

Responsibilities

• Assist with preparation of engineering reports and proposals.
• Maintain marketing materials and coordinate awards submissions.
• Interact with clients, vendors, and staff at all levels.

Skills

Excellent writing skills

Proofreading skills

Time management

Communication skills

Detail-oriented

Education

4-year college degree

Tools

MS Word

Excel

PowerPoint

Outlook

Adobe Acrobat

Visio

InDesign

Photoshop

CRM Database

Job description

Description

Shannon & Wilson is an employee-owned consulting firm headquartered in Seattle, Washington. Committed to technical excellence and high-quality service, we provide integrated geotechnical engineering, engineering geology, environmental and natural resource services for clients worldwide. Since 1954, we have delivered comprehensive engineering and environmental solutions for the most challenging infrastructure planning, design, permitting and construction conditions.

We are dedicated to improving our communities, preserving the environment and utilizing the most innovative science practices in all our work.

We are seeking a reliable, punctual, highly organized, detail-oriented Marketing/Administrative Assistant to team with our current administrative and professional staff members. The candidate will work on marketing, word processing, and other tasks as assigned. Candidate must be able to work independently, proactively, have time management skills and meet frequent deadlines. Duties will oftentimes need fast turnarounds and will have strict deadlines. Candidate must be personable, easy going, and able to communicate with staff at all levels and with individuals outside the company.

Responsibilities:

• Assist with preparation of engineering reports, permit applications, proposals, and other documents.
• Assist with maintaining marketing materials such as resumes, biographies, project descriptions, project photographs, and collateral materials.
• Assist with coordinating awards submissions and presentations, press releases, and articles in trade publications, local media, and company website and social media.
• Archive closed jobs and reports.
• File documents and other items.
• Perform data entry.
• Maintain on-site library.
• Interact and communicate with clients, vendors, and staff at all levels.
• Request and maintain certificates of insurance for subcontractors and clients.
• Answer phones and greet guests.
• Run errands as needed.
• Follow Shannon & Wilson's Quality Assurance policy.
• Follow and promote Shannon & Wilson’s Health & Safety and Loss Prevention policies and procedures.
• Perform other duties as assigned by supervisor.

Requirements:

• 4-year college degree preferred.
• 1 to 4 years of experience.
• Experience in MS Word, Excel, PowerPoint, Outlook, Explorer, and Adobe Acrobat required; familiarity with Visio, InDesign, Photoshop, and a CRM Database is desired.
• Excellent writing, proofreading, editing, and document production skills.
• Experience with Quality Assurance programs and audit procedures and record keeping is preferred.

Level Placement:

Typically, depending on an applicant’s education, experience, other qualifications they possess, if they are a fit for the company and local office culture, and the current business needs, an Entry-Level Administrative Assistant typically would be placed at a Shannon & Wilson Office Services I, II, or III level with a range of $25 to $40 per hour.

Shannon & Wilson offers a competitive benefits package to support our employees. These benefits include:

• Employee ownership
• Comprehensive medical, prescription, vision, and dental coverage.
• Pre-tax health and daycare FSA
• Life and disability insurance
• Long-term care insurance
• Profit sharing and 401(k) plans
• Paid time off for vacation and sick leave
• 10 paid holidays
• Paid volunteer day
• Free parking

Shannon & Wilson is an Equal Opportunity Employer.

Shannon & Wilson participates in the E-Verify program.

Please note that non-solicited resumes from external recruitment agencies will not be considered as introductions to our business, unless a preapproved agreement is in place and the external recruitment agency has been engaged to work on this specific vacancy.