Marketing Administrative Assistant

Avid; Massachusetts; Remote; USD 50,000 - 70,000; Full time

Job summary

An established industry player is seeking an experienced Administrative Assistant to support its Worldwide Marketing operations. This remote role offers flexibility while requiring occasional commuting to the office. You will manage marketing and sales purchase orders, coordinate events and meetings, and provide general administrative support to executives. Join a dynamic, collaborative team that values innovation and growth, and enjoy a comprehensive benefits package that promotes a healthy work-life balance. If you thrive in a fast-paced environment and are passionate about supporting a creative team, this opportunity is perfect for you.

Benefits

Health & Life Insurance

Referral Rewards

Generous Leave Policies

Development Programs

Flexible Work Model

Qualifications

• 2-4 years in an administrative or coordinator role required.
• Strong organizational skills and attention to detail needed.

Responsibilities

• Support marketing operations with PO tracking and vendor contracts.
• Coordinate meetings, travel plans, and manage office supplies.

Skills

Organizational Skills

Attention to Detail

Microsoft Office Suite

Salesforce

Concur

SAP

Written Communication

Verbal Communication

Education

High School Diploma

Bachelor's Degree (preferred)

Tools

Salesforce.com

SAP

Concur

Job description

It's fun to work in a company where people truly BELIEVE in what they're doing!

We're committed to bringing passion and customer focus to the business.

About The Job

Avid is looking for an experienced Administrative Assistant to support its Worldwide Marketing operations & functions. You will report to the Executive Administrator and Group Coordinator and will also provide support to the Chief Marketing Officer.

Remote opportunity, ideally near Burlington MA and able to commute into the office from time to time.

In this role, you will have the opportunity to:

1. Create & track all marketing & sales PO's while working closely with contracts team to make sure SOWs are accurate, align with company policy & are fully executed.
2. Customer Briefing Center Coordinator; Key onsite contact for meeting briefing management and scheduling. Schedule all facets of meetings and manage all prep calls, conference room preparation, printed material, digital asset readiness for briefings; onsite contact for customers and sales team for briefing related questions (Local logistics support, Area Information, Hotel/Restaurant Info).
3. Tradeshow & Event Planning; Create, manage and reconcile all PO’s related to events; Manage room blocks, staffing lists & contact lists; compose and send registration & travel communications to staff; Organize and plan onsite customer receptions & cocktail events and catering.
4. Management of Marketing Vendor contracts from receipt through Finance, Legal and Executive signature. Including but not limited to; Tradeshows, Hotel blocks, Field events, Customer meetings.
5. Lead scheduling coordination of all Demo, Executive and Workflow meetings for major tradeshows (NAB, IBC, AES) manage group calendars, contacts and meeting logistics.
6. Run weekly reports in Salesforce.com and work with sales reps to make sure all data is up to date & accurate.
7. Coordinate travel plans using SAP/Concur; including expense reporting and reimbursement.
8. Manage department office supplies, subscriptions, memberships, equipment and information technology.
9. Manage Avid swag store for employees & customers to purchase company branded merchandise.
10. Provide general administrative support for Marketing VP’s and back up to CMO & CSO Executive Assistant.
11. Receive, screen and handle telephone calls, mail, and other correspondence.
12. Printing, shipping, scanning, filing, copying as needed.
13. Efficiently prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.

The qualified candidate will have the following skills and experience:

1. 2 - 4 years of experience in an administrative or coordinator role.
2. Strong organizational skills with excellent attention to detail and ability to manage multiple priorities.
3. Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
4. Experience with tools like Salesforce, Concur, SAP and/or NetSuite.
5. Experience scheduling meetings, coordinating travel and managing travel.
6. Strong written and verbal communication skills.

What to look forward to?

1. Join a global team and experience a dynamic, collaborative work environment that fosters innovation and growth.
2. Remote work model offering flexibility to balance work and life.
3. Access to development programs with strong support and mentoring to help you grow and advance within the company.
4. Equal opportunity employer committed to diversity, inclusivity, and creating a welcoming environment for all employees.
5. Attractive benefits package including health & life insurance, referral rewards, and generous leave policies to ensure a healthy work-life balance.

About Avid

Avid empowers creators in film, television, music, and live events with cutting-edge technology and collaboration tools. At Team Avid, we are passionate about pushing the boundaries of innovation in a dynamic, collaborative environment. Our core values—empowerment, trust, inclusivity, and passion—define who we are. If you thrive in a fast-paced, transformative setting where your contributions matter, we’d love to have you on board. Learn more at www.avid.com.

Avid is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

US Pay Transparency Range $50,000.00 - $70,000.00

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!