Marine Test Coordinator & Site Admin

Polaris Inc; Florida; On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Competitive compensation

Profit-sharing plan

Employee Stock Ownership Plan

401(k) matching

Health, dental, and vision insurance

Paid time off

Wellness programs

Job summary

Polaris Inc. is seeking a Shop / Office Assistant to provide administrative and site coordination support for the Fort Pierce marine innovation team.

This role handles records, purchasing, scheduling, fleet coordination, vendor support and supply management, with backup testing support for prototypes as directed by the test supervisor. Candidates should have strong Microsoft Office skills, 3+ years in similar roles, and the ability to work across office, shop and test-site environments in

Qualifications

• High school diploma or equivalent is required; an associate degree or certificate is preferred.
• Minimum 3 years of experience in administrative roles (office coordinator/administrative support).
• Strong proficiency with Microsoft Office (Outlook, Excel, Word, PowerPoint, Teams).
• Experience with purchasing, invoices, expense reports, scheduling and vendor coordination.
• Excellent organizational skills, attention to detail, and discretion with confidential information.
• Strong written and verbal communication across organizational levels.

Responsibilities

• Coordinate daily administrative and site operations for the Fort Pierce facility.
• Maintain site records, procedures, contact lists, training records, and documentation for vehicles and equipment.
• Create purchase requisitions and orders; manage vendor setup, quotes, approvals, and payments.
• Coordinate shipments, couriers, mail, and secure receipt of confidential prototype parts.
• Manage office supplies and inventory to prevent shortages and downtime.
• Support fleet logistics and maintenance coordination for company vehicles.
• Track facility issues through closure and communicate scheduling impacts to the team.
• Assist with 5S activities, safety postings, training status, and organized work areas.
• Provide backup support for testing prototype products when directed by supervision.
• Ensure safety during durability testing and follow all test procedures and safety protocols.

Skills

Administrative support

Microsoft Office

Scheduling

Vendor coordination

Record keeping

Communication

Team coordination

Attention to detail

Education

High school diploma

Associate degree or certificate in business administration

Tools

Outlook

Excel

Word

PowerPoint

Teams

Purchasing systems

Job description

Polaris Inc. is seeking a Shop / Office Assistant to provide administrative and site coordination support for the Fort Pierce marine innovation team.

This role handles records, purchasing, scheduling, fleet coordination, vendor support and supply management, with backup testing support for prototypes as directed by the test supervisor. Candidates should have strong Microsoft Office skills, 3+ years in similar roles, and the ability to work across office, shop and test-site environments in