Test Coordinator and Admin

Polaris Inc; Florida; On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Competitive compensation

Profit-sharing plan

Employee Stock Ownership Plan

401(k) matching

Health, dental, and vision insurance

Paid time off

Wellness programs

Job summary

Polaris Inc. is seeking a Shop / Office Assistant to provide administrative and site coordination support for the Fort Pierce marine innovation team.

This role handles records, purchasing, scheduling, fleet coordination, vendor support and supply management, with backup testing support for prototypes as directed by the test supervisor. Candidates should have strong Microsoft Office skills, 3+ years in similar roles, and the ability to work across office, shop and test-site environments in

Qualifications

• High school diploma or equivalent is required; an associate degree or certificate is preferred.
• Minimum 3 years of experience in administrative roles (office coordinator/administrative support).
• Strong proficiency with Microsoft Office (Outlook, Excel, Word, PowerPoint, Teams).
• Experience with purchasing, invoices, expense reports, scheduling and vendor coordination.
• Excellent organizational skills, attention to detail, and discretion with confidential information.
• Strong written and verbal communication across organizational levels.

Responsibilities

• Coordinate daily administrative and site operations for the Fort Pierce facility.
• Maintain site records, procedures, contact lists, training records, and documentation for vehicles and equipment.
• Create purchase requisitions and orders; manage vendor setup, quotes, approvals, and payments.
• Coordinate shipments, couriers, mail, and secure receipt of confidential prototype parts.
• Manage office supplies and inventory to prevent shortages and downtime.
• Support fleet logistics and maintenance coordination for company vehicles.
• Track facility issues through closure and communicate scheduling impacts to the team.
• Assist with 5S activities, safety postings, training status, and organized work areas.
• Provide backup support for testing prototype products when directed by supervision.
• Ensure safety during durability testing and follow all test procedures and safety protocols.

Skills

Administrative support

Microsoft Office

Scheduling

Vendor coordination

Record keeping

Communication

Team coordination

Attention to detail

Education

High school diploma

Associate degree or certificate in business administration

Tools

Outlook

Excel

Word

PowerPoint

Teams

Purchasing systems

Job description

At Polaris Inc., we have fun doing what we love by driving change and innovation. We empower employees to take on challenging assignments and roles with an elevated level of responsibility in our agile working environment. Our people make us who we are, and we create incredible products and experiences that empower us to THINK OUTSIDE.

Position Overview

As the Shop / Office Assistant, you will provide administrative and site coordination support for the marine innovation team at the Fort Pierce, Florida, development and testing facility. Serving as the primary contact for routine site needs, this role helps the facility operate safely, efficiently, and professionally through effective records management, purchasing, scheduling, fleet coordination, vendor support, and supply management. You will also provide trained backup support for testing prototype and pre-production products that may be ridden in or ridden on when directed by the test supervisor. Previous product testing, vehicle testing, marine testing, prototype testing, or related hands‑on testing experience is highly preferred. This position provides meaningful ownership of day‑to‑day site operations while supporting confidential engineering and product‑development activities.

Key Responsibilities

• Coordinate daily administrative and operational activities for the Fort Pierce development and testing site, serving as the primary point of contact for routine site needs and driving assigned actions to timely closure.
• Create, organize, and maintain site records, procedures, contact lists, training records, shared electronic files, and documentation for vehicles, trailers, registrations, insurance, keys, fuel cards, service schedules, and support equipment.
• Create purchase requisitions and purchase orders, and coordinate vendor setup, quotes, approvals, receiving documentation, invoice resolution, and payment follow‑up.
• Coordinate incoming and outgoing shipments, couriers, mail, freight documentation, and the secure receipt of confidential prototype parts and equipment.
• Manage office, safety, shop, breakroom, and testing supplies by monitoring inventory and restocking materials before shortages affect site operations.
• Coordinate local vendors and service providers for facility maintenance, janitorial services, waste removal, utilities, security, landscaping, pest control, and equipment service.
• Support fleet logistics for company vehicles and trailers, including routine service coordination and documentation of usage, condition, and damage.
• Track facility issues and service requests through closure, communicating scheduling, access, and operational impacts to the site team.
• Support site safety and 5S activities by maintaining required postings, inspection records, emergency contacts, training status, and organized work areas.
• Identify administrative and facility process gaps and implement practical improvements that reduce delays, costs, and team workload while maintaining strict confidentiality regarding unreleased products and development activities.
• After completing required training and when directed by the test supervisor, provide backup support for testing prototype and pre‑production products designed to be ridden in or ridden on, including pre‑test and post‑test inspections, operating‑hour and condition documentation, issue reporting, launching, retrieval, fueling, flushing, cleaning, and secure storage.
• Safely operate assigned prototype and pre‑production products during durability testing in rough water, chop, wakes, and nearshore surf conditions, including operation at or near product capability limits, while following established test procedures and all required safety protocols.

Desired Competencies

• Planning & Organization: You manage time, resources, and priorities effectively to meet deadlines and deliver consistent results.
• Accountability: You take ownership of your responsibilities, follow through on commitments, and hold yourself to high standards for quality and results.
• Communication: You clearly convey information, ideas, and expectations to diverse audiences, adjusting your message to ensure understanding and alignment.

Qualifications

• High school diploma or equivalent required; an associate degree or certificate in business administration, office management, or a related field is preferred.
• Minimum of 3 years of experience as an administrative assistant, office coordinator, facility coordinator, or in a similar role is preferred.
• Strong proficiency with Microsoft Office applications, including Outlook, Excel, Word, PowerPoint, and Teams.
• Experience with purchasing, invoices, expense reports, travel, document control, scheduling, vendor coordination, and enterprise administrative systems is preferred.
• Excellent organizational skills and attention to detail, with the ability to manage competing priorities, anticipate site needs, make sound decisions, and work effectively with limited supervision.
• Strong written and verbal communication skills, with the ability to interact professionally across organizational levels and with external vendors while exercising discretion with confidential business, employee, prototype, and product‑development information.
• A valid driver’s license and the ability to operate company vehicles and, after required training, trucks with trailers under 26,000 pounds gross combined weight rating are required.
• A Florida Boating Safety Education ID card is required or must be obtained within 30 days of hire. You must also complete company test‑driver training and pass the required swim and water‑safety evaluation before performing backup test‑driver duties.
• Ability to work effectively in office, shop, storage, dock, and outdoor test‑site environments; occasionally lift and carry up to 35 pounds; work in Florida heat, humidity, sun, rain, open‑water, and saltwater conditions; and adjust work hours for early mornings, overtime, weekends, weather‑dependent testing, or urgent site needs.
• Previous experience supporting product, vehicle, marine, prototype, durability, or field testing is highly preferred. Experience operating products in a testing or development environment is also strongly preferred.
• Prior administrative experience in engineering, product development, testing, manufacturing, marine innovation, prototype, fleet, laboratory, shop, or field‑test environments is beneficial, as is mechanical aptitude, trailer familiarity, first aid/CPR certification, forklift experience, or trailer‑towing experience.
• Ability to travel up to 10%.
• This position is not eligible for sponsorship.

To qualify for this position, former employees must be eligible for rehire, and current employees must be in good standing.

We are an ambitious, resourceful, and driven workforce, which empowers us to THINK OUTSIDE.

At Polaris we put our employees first, by offering a holistic approach to their health and financial wellbeing. Polaris is proud to offer competitive compensation, including a market‑leading profit‑sharing plan that is fundamental to our pay‑for‑performance culture. At Polaris, employees are owners of the company through company contributions to our Employee Stock Ownership Plan and discounted employee stock purchases plan. Employees receive a generous matching contribution to 401(k), financial wellness education and consultation to plan for their financial future. In addition to competitive pay, Polaris provides a comprehensive suite of benefits, including health, dental, and vision insurance, wellness programs, paid time off, gym & personal training reimbursement, life insurance and disability offerings. Through the Polaris Foundation and our Polaris Gives paid volunteer time off, we support employees who actively volunteer their time, efforts, and passions to improve the health and wellbeing of the communities in which they live, play and work. Employees at Polaris drive our success and are rewarded for their commitment.

About Polaris

As the global leader in powersports, Polaris Inc. (NYSE: PII) pioneers product breakthroughs and enriching experiences and services that have invited people to discover the joy of being outdoors since our founding in 1954. Polaris' high‑quality product line‑up includes the Polaris RANGER®, RZR® and Polaris GENERAL™ side‑by‑side off‑road vehicles; Sportsman® all‑terrain off‑road vehicles; military and commercial off‑road vehicles; snowmobiles; Slingshot® moto‑roadsters; Aixam quadricycles; Goupil electric vehicles; and pontoon and deck boats, including industry‑leading Bennington pontoons. Polaris enhances the riding experience with a robust portfolio of parts, garments, and accessories. Proudly headquartered in Minnesota, Polaris serves more than 100 countries across the globe. www.polaris.com

EEO Statement

Polaris Inc. is an Equal Opportunity Employer and will make all employment‑related decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, marital status, familial status, status with regard to public assistance, membership or activity in a local commission, protected veteran status, or any other status protected by applicable law. Applicants with a disability that are in need of an accommodation to complete the application process, or otherwise need assistance or an accommodation in the recruiting process, should contact Human Resources at 800-765-2747 or [e-mail]. To read more about employment discrimination protection under U.S. federal law, see: Know Your Rights: Workplace Discrimination is Illegal (eeoc.gov).

EEO/AA/M/F/Vets/Disabled