Marine Test Site Coordinator & Administrator

polaris; Florida; On-site; USD 50,000 - 70,000; Full time

Job summary

Polaris Inc. is seeking a Shop / Office Assistant to provide administrative and site coordination support for the Fort Pierce marine innovation team.

You will manage records, purchasing, scheduling, fleet coordination, vendor support, and supply management at the Fort Pierce facility, with backup testing support for prototypes as directed. You will play a meaningful role in day-to-day operations, safety, and confidential engineering and product development activities, ensuring timely actions and

Qualifications

• High school diploma or equivalent required; an associate degree or certificate in business administration, office management, or a related field is preferred.
• Minimum of 3 years of experience as an administrative assistant, office coordinator, facility coordinator, or similar role is preferred.
• Strong proficiency with Microsoft Office applications, including Outlook, Excel, Word, PowerPoint, and Teams.
• Experience with purchasing, invoices, expense reports, travel, document control, scheduling, vendor coordination, and enterprise administrative systems is preferred.
• Excellent organizational skills and attention to detail, with the ability to manage competing priorities and maintain confidentiality.

Responsibilities

• Coordinate daily administrative and operational activities for the Fort Pierce development and testing site.
• Create, organize, and maintain site records, procedures, contact lists, training records, and documentation for vehicles and equipment.
• Create purchase requisitions and purchase orders, coordinate vendor setup, quotes, approvals, and payment follow-up.
• Coordinate shipments, couriers, mail, and secure receipt of confidential prototype parts and equipment.
• Manage office, safety, shop, breakroom, and testing supplies by monitoring inventory and restocking materials.
• Coordinate local vendors and service providers for facility maintenance and utilities.
• Support fleet logistics for company vehicles and trailers, including service coordination and usage documentation.
• Track facility issues and service requests through closure, communicating scheduling and impacts to the site team.
• Support site safety and 5S activities with postings, records, and organized work areas.
• Identify process gaps and implement improvements while maintaining confidentiality regarding unreleased products.

Skills

Planning & Organization

Accountability

Communication

Education

High School Diploma or equivalent

Associate degree or certificate in business admin/office management

Tools

Microsoft Office

Job description

Polaris Inc. is seeking a Shop / Office Assistant to provide administrative and site coordination support for the Fort Pierce marine innovation team.

You will manage records, purchasing, scheduling, fleet coordination, vendor support, and supply management at the Fort Pierce facility, with backup testing support for prototypes as directed. You will play a meaningful role in day-to-day operations, safety, and confidential engineering and product development activities, ensuring timely actions and