Marina Service Manager

TopSide Marinas; Waukegan (IL); On-site; USD 85,000 - 110,000; Full time

Job summary

TopSide Marinas is seeking a Service Manager to lead a dynamic service team in a fast-paced marina environment. The role requires a technical background with experience directing teams, scheduling, and strong customer engagement to meet internal and external needs.

You will project a professional image and drive safety, quality, and efficiency in all service activities.

Qualifications

• Three to five years of previous management experience as a Service Manager in any field.
• High school diploma or GED required.
• Ability to manage multiple projects at a time despite interruptions.
• Professional conduct and excellent interpersonal and communication skills with team members, customers, vendors, and government personnel.
• Must be willing to work weekends as needed.

Responsibilities

• Manage the estimating processes and results from Service Advisors, including creating estimates for repairs and maintenance.
• Coordinate schedules with overlapping services and weather considerations.
• Incorporate new boat sales into service schedules (commissioning, delivery, warranty).
• Collaborate with sales team on planning and executing boat services.
• Identify opportunities for process improvements and implement changes with the team.
• Monitor KPIs and create new KPIs as needed.
• Assist in goal-setting for all services (Mechanical, Paint/Fiberglass, Electronics, Yard/Storage).
• Consolidate customer contact for various services.
• Monitor customer feedback and resolve complaints quickly.
• Ensure all requested service is completed to quality standards.
• Follow maintenance schedules for equipment and ensure team compliance.
• Work with maintenance on related tasks as needed.
• Ensure adherence to safety, health, environmental, and regulatory requirements including the Clean Water Act.
• Lead project planning and conduct post-project reviews.
• Participate in interview, hiring, and performance review processes for service functions.
• Maintain SOPs and Instruction Manuals; enforce policies and practices.
• Manage employee schedules, timesheets, PTO, and Sick leave in ADP; ensure staffing to meet marina needs.
• Notify HR and submit documentation for Workers’ Compensation and OSHA incidents.

Skills

Management experience

Leadership

Team coordination

Communication skills

Customer engagement

Organizational skills

Adaptability

Weekend availability

Math skills

Safety compliance

Education

High school diploma or GED

Job description

Career Opportunities with TopSide Marinas

A great place to work.

Current job opportunities are posted here as they become available.

The Service Manager manages a variety of objectives in a growing and highly variable service environment. The role requires a technical background with experience leading teams, scheduling, and customer engagement, as well as the aptitude and capacity to respond to the needs of internal and external customers. He or she will project a professional company image through all types of interactions. This is a fast-paced environment, and the Service Manager must be able to work under pressure. This position requires the team member to work 5 days per week and 8 hours per day. Seasonal schedule changes may take place at management discretion.

Duties and Responsibilities:

• Manage the estimating processes and results from Service Advisors, including creating estimates for repairs and maintenance


• Coordinate schedules with overlapping services
  • Manage schedules with inclement weather and other resources that may not be available


• Incorporate new boat sales into schedules throughout the year (commissioning, delivery, warranty, etc.)


• Work closely with sales team on planning and execution of boat sales requiring services


• Evaluate current processes, identify opportunities for improvement, and work with team members to make adjustments or develop new processes


• Monitor Key Performance Indicators (KPIs) and create new KPIs if necessary


• Assist in goal-setting for all services (Mechanical, Paint/Fiberglass, Electronics, Yard/Storage)


• Consolidate customer contact for various services


• Monitor customer feedback and resolve complaints quickly


• Ensure quality standards are met and all requested service is completed


• Follow maintenance schedules for equipment and ensure team members are in compliance


• Work directly with maintenance on related tasks that may need management or assistance


• Ensure adherence to and enforcement of all government and company requirements relating to safety, health, and the environment, including the Clean Water Act


• Lead project planning and review after project completion.


• Participate in the interview, hiring, and performance review processes for each of the service functions


• Maintain local Standard Operating Procedures (SOPs) and Instruction Manual in current order; Ensure adherence to departmental and/or operations policies, procedures, and practices


• Manage employee disciplinary issues by documenting incidents and working with Human Resources to develop Performance Improvement Plans as necessary


• Manage employee schedules by reviewing and approving timesheets as well as PTO and Sick requests in ADP, ensuring proper scheduling of employees to meet the needs of the marina


• Notify Human Resources and submit appropriate documentation for Workers’ Compensation claims and OSHA incidents


• Perform such duties as assigned by Regional and Executive leadership

Minimum Qualifications and Requirements:

• Act with the highest level of integrity and maintain a positive attitude


• Three to five years of previous management experience as a Service Manager in any field


• High school diploma or GED required


• Adaptable to work composed of a variety of different tasks


• Ability to manage multiple projects at a time despite interruptions


• Professional conduct and excellent interpersonal and communication skills with team members, customers, tenants, vendors, and government personnel


• Math computation skills


• Strong work ethic and personal commitment


• Ability to work in a team environment to achieve team, department, and company goals. Able to work with a diverse group of people of all different skill sets.


• Ability to be a self-starter and work independently


• Must have strong organizational skills and the ability to prioritize work


• Adaptable to a fast-paced environment


• Must be willing to work weekends as needed

Physical Requirements:

• Lift up to 50 lbs


• Carry up to 50 lbs


• Work around water


• Stand, walk, sit, push, pull, bend, kneel, squat, twist, reach, grasp

Company Summary:

TopSide Marinas was cofounded in 2020 as a family-owned company that acquires, owns, and operates high-quality marinas across the country. Our mission is to foster a high-quality environment where our members and guests can create lifelong memories, relax, enjoy life, and be healthy. Each of our marinas provide exceptional service, hospitality, and enthusiasm to serve your needs on and off the water. We want our members and guests to feel right at home. We care about the property’s team members by providing competitive wages, excellent healthcare coverage, and supporting a hospitable culture.