Manufacturing Purchasing Specialist

Capital Staffing, Inc; Scotts Valley (CA); On-site; USD 41,000 - 48,000; Full time

Job summary

Capital Staffing, Inc is seeking a Purchasing Specialist in Scotts Valley, CA to oversee daily purchasing operations and coordinate cross-functional work across customer service, production, and quality teams. You will manage supplier relations, prepare quotes, and help move projects from quote to invoicing using JobBOSS and QuickBooks.

The ideal candidate has 3+ years purchasing experience in a manufacturing setting, familiarity with ERP systems, and strong organizational skills.

Qualifications

• High school diploma or equivalent required.
• 3+ years of purchasing experience.
• Experience in a manufacturing environment is required.
• Experience in an aerospace, precision machine shop, or fabrication shop is highly preferred.
• Experience with ERP systems (JobBOSS or similar) preferred.

Responsibilities

• Serve as primary contact for customers, vendors, and suppliers via phone and email.
• Respond to inquiries regarding quotations, orders, production schedules, and delivery status.
• Coordinate requests for quotations and assist with order processing.
• Maintain customer records and enter data into ERP and accounting systems.
• Generate production schedules and communicate priorities with production teams.
• Create customer invoices using JobBOSS and QuickBooks.
• Review purchase orders and supplier invoices; support Accounts Payable.

Skills

Purchasing

Customer service

Scheduling

Data entry

ERP systems

QuickBooks

Excel

Blueprint reading

Multitasking

Education

High school diploma

Tools

JobBOSS

QuickBooks

Excel

Job description

Job Description

Job Description

Do you love working in fast-paced environment and wearing many hats?! If so, we'd love to hear from you!

Location- Scotts Valley, CA

Schedule- M-F 8-4:30

Pay- $30-35/hr

Position Summary

We are seeking a highly organized and customer-focused Purchasing Specialist to oversee daily administrative operations and provide support across customer service, purchasing, accounting, production, and quality functions. This individual will serve as the primary point of contact for customers, coordinate office operations, maintain accurate records, and help ensure projects move efficiently from quote through invoicing.

The ideal candidate is detail-oriented, thrives in a fast-paced environment, and enjoys working cross-functionally to support both office and manufacturing operations.

Key Responsibilities

• Serve as the primary point of contact for customers, vendors, and suppliers via phone and email.
• Respond to customer inquiries regarding quotations, orders, production schedules, delivery status, and general customer service needs.
• Coordinate customer requests for quotations and assist with order processing.
• Maintain customer records and enter accurate data into ERP and accounting systems.
• Generate production schedules and communicate priorities with production teams to support on-time delivery.
• Create customer invoices using JobBOSS and QuickBooks.
• Review purchase orders, supplier invoices, and support Accounts Payable processes.
• Follow up with vendors to ensure timely delivery of materials and resolve discrepancies.
• Maintain organized filing systems for purchase orders, quotations, job files, certifications, and quality records.
• Assist with customer satisfaction surveys, nonconformance reports (NCRs), and quality documentation within the Quality Management System (QMS).
• Read and interpret blueprints and customer specifications.
• Support office operations with data entry, reporting, document control, and general administrative duties.
• Provide backup support for shipping, receiving, packing, and other operational tasks as needed.
• Collaborate with multiple departments to ensure excellent customer service and operational efficiency.

Qualifications

• High school diploma or equivalent required.
• 3+ years of purchasing experience.
• Experience in a manufacturing environment is required.
• Experience in an aerospace, precision machine shop, or fabrication shop is highly preferred.
• Experience with ERP systems (JobBOSS or similar) preferred.
• Experience using QuickBooks and Microsoft Office, including Excel, Word, Outlook, and PowerPoint.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities while maintaining accuracy.
• Experience supporting purchasing, production scheduling, invoicing, or contract administration is a plus.
• Ability to read blueprints and technical specifications is preferred.