Manufacturing Operations Specialist

Bell & Associates, Inc.; Middleton (MA); On-site; USD 48,000 - 64,000; Full time

Job summary

Bell & Associates, Inc. is seeking an Operations Specialist to provide administrative and operational support across production control, sales, engineering, and shipping. The role focuses on coordinating customer orders, quotes, purchasing documentation, and day-to-day office activities.

The ideal candidate is highly organized, detail-oriented, and comfortable communicating with customers and internal teams, capable of handling multiple priorities in a fast-paced manufacturing environment.

Qualifications

• 2+ years of related administrative or operational support experience.
• Manufacturing experience required.
• Proficiency with Microsoft Office, including Excel, Word, Outlook, and PowerPoint.

Responsibilities

• Provide general administrative support, including answering phones, greeting visitors, maintaining office supplies, and coordinating facility service requests.
• Enter purchase orders, job releases, and related information while verifying accuracy and completeness.
• Issue, verify, and close jobs within the company\'s system.
• Review spreadsheets to confirm contract quantities and pricing.
• Communicate with buyers regarding purchase orders, change orders, delivery dates, drawings, and other documentation.
• Assist with shipping documentation and order fulfillment when needed.
• Enter, organize, and distribute customer quotes and RFQs.
• Download, review, and maintain customer drawings and supporting files.

Skills

Administrative support

Communication

Organization

Multitasking

Customer service

Problem solving

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Bell & Associates, Inc. is seeking an Operations Specialist to provide administrative and operational support across production control, sales, engineering, and shipping. The role focuses on coordinating customer orders, quotes, purchasing documentation, and day-to-day office activities.

The ideal candidate is highly organized, detail-oriented, and comfortable communicating with customers and internal teams, capable of handling multiple priorities in a fast-paced manufacturing environment.