Manufacturing Operations Administrator

VetPowered; San Diego (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

VetPowered, LLC, a San Diego-based manufacturing company, is seeking a Manufacturing Operations Administrator to coordinate RFQs, purchasing, and BOM activities within JobBOSS workflows. You will maintain audit-ready records and ensuring information moves efficiently between Manufacturing, Quality, Production, Accounting, and suppliers.

The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment while supporting operational

Qualifications

• Highly organized, detail-oriented, dependable, and able to handle multiple priorities in a fast-paced manufacturing environment.
• Experience coordinating RFQs, purchasing, BOMs, and supplier communications is valued.
• Ability to maintain audit-ready documentation and track status across multiple teams.

Responsibilities

• Receive, organize, and track RFQ packages with required drawings, specs, quantities, due dates, and customer docs.
• Route RFQs to leadership and technical staff for review, estimating, and approval.
• Collect supplier pricing and lead-time information for approved material requirements.
• Track outstanding RFQ inputs and deadlines and follow up as needed.
• Assemble pricing and supplier information into complete quote packages for review.
• Maintain organized RFQ records including quotations and revisions.
• Communicate RFQ status and risks to leadership and team members.

Skills

RFQ administration

Purchasing coordination

BOM management

Supplier coordination

Document control

JobBOSS

Tools

JobBOSS

Job description

About VetPowered

VetPowered, LLC, named Veteran Owned Small Business of the Year in the United States, is a rapidly growing San Diego-based company specializing in manufacturing, welding, fabrication, machinery repair, and customized training under private and U.S. Government contracts.

VetPowered employs a highly trained workforce operating advanced CNC equipment and is dedicated to bringing advanced manufacturing back to America.

About the Position

The Manufacturing Operations Administrator supports the administrative coordination of RFQ, purchasing, bill of materials (BOM), supplier, and JobBOSS workflows.

This position is responsible for maintaining accurate records, coordinating follow-up activities, entering approved information into manufacturing systems, and helping ensure that required information moves efficiently between Manufacturing, Quality, Production, Accounting, suppliers, and other internal stakeholders.

Reporting to the Controller, the position plays an important role in keeping manufacturing priorities organized, identifying missing or conflicting information, and ensuring that administrative requirements are completed on time.

The ideal candidate is highly organized, detail-oriented, dependable, and comfortable managing multiple priorities in a fast-paced manufacturing environment. The position is well suited for someone who is inspired by VetPowered's mission and core values and enjoys collaborative work that helps keep manufacturing operations moving.

Primary Objective

Provide accurate and timely administrative coordination for RFQs, purchasing, supplier activity, bills of materials, JobBOSS records, and related manufacturing workflows while maintaining complete, traceable, and audit-ready documentation.

The position is responsible for ensuring that approved information is accurately entered, tracked, communicated, and maintained. Technical, engineering, estimating, and Quality decisions remain with the appropriate functional personnel.

Essential Responsibilities

RFQ Administration and Tracking

• Receive, organize, and track RFQ packages, confirming that required drawings, specifications, quantities, due dates, and customer documents are present through submission or closure.
• Route RFQ packages to Manufacturing leadership and appropriate technical personnel for review, estimating, and approval.
• Collect supplier pricing and lead-time information based on approved material, hardware, tooling, and outside-processing requirements.
• Track outstanding RFQ inputs and approaching deadlines and follow up with responsible parties as needed.
• Assemble approved pricing, supplier information, and supporting documentation into complete quote packages for final review and submission.
• Maintain organized RFQ records, including quotations, supporting documentation, revisions, and status information.
• Communicate RFQ status, outstanding actions, and potential schedule risks to the Director of Operations and appropriate team members.

Purchasing and Supplier Coordination

• Create and issue purchase orders based on approved requests, bills of materials, supplier quotations, and technical requirements.