Manufacturing Office Admin & Ops Coordinator — Day Shift (6mo)

TOPS Staffing, LLC; North Huntingdon Township (Westmoreland County); On-site; USD 2,066,000 - 3,444,000; Full time

Job summary

TOPS Staffing is seeking a Manufacturing Office Administrator / Coordinator in a professional manufacturing environment. The role supports orders, purchasing, production, shipping, invoicing, and daily office operations.

Ideal candidates have 2–5 years in manufacturing or professional offices, with strong communication and organizational skills, and experience with ERP/MRP systems. Day shift; 6-month contract with potential conversion.

Qualifications

• 2–5 years of administrative experience in a manufacturing or professional office.
• Excellent written and verbal communication.
• Professional and friendly customer service.
• Experience working with customers and vendors.
• Strong organizational and time-management skills.
• Ability to manage multiple priorities with a sense of urgency.
• Experience with ERP/MRP systems is preferred.
• Proficiency with Microsoft Office.
• Comfort handling confidential information.

Responsibilities

• Enter customer purchase orders into the ERP/MRP system.
• Review vendor packing lists and process receipts.
• Issue parts to production and generate manufacturing work orders.
• Prepare shipping documents and coordinate carriers for orders.
• Prepare and issue customer invoices after shipments.
• Process purchase orders and shipments through ERP/MRP and other systems.
• Assist with accounts payable and accounts receivable.
• Track vendor and customer payments and maintain records.
• Answer and direct incoming phone calls professionally.
• Greet visitors and manage office mail and inquiries.
• Maintain customer, vendor, and general files.
• Review timecards for payroll submission.
• Order office supplies and manage service accounts.
• Coordinate meetings, travel, and agendas.
• Provide general administrative support to management.

Skills

Administrative experience

Communication skills

Customer service

Time management

Attention to detail

Discretion

Microsoft Office

Tools

Microsoft Excel

Word & Outlook

ERP/MRP system

Job description

TOPS Staffing is seeking a Manufacturing Office Administrator / Coordinator in a professional manufacturing environment. The role supports orders, purchasing, production, shipping, invoicing, and daily office operations.

Ideal candidates have 2–5 years in manufacturing or professional offices, with strong communication and organizational skills, and experience with ERP/MRP systems. Day shift; 6-month contract with potential conversion.