Manufacturing Front Office & Administrative Coordinator

Machine Sciences Corporation; Tualatin (OR); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Competitive compensation

Medical, dental, and vision insurance

401(k) with company match

Paid holidays and generous PTO

Professional growth and development

Job summary

Machine Sciences is seeking an Office Coordinator to support daily administrative operations at our manufacturing facility. You will be the first point of contact for visitors and vendors, ensuring a welcoming front office and efficient processes.

The role requires proactive, dependable team players who can manage multiple priorities in a fast-paced environment. The ideal candidate will have 2+ years in office administration, strong MS Office skills, and experience in manufacturing settings.

Qualifications

• Associate’s or Bachelor’s degree preferred.
• Minimum of two years in office administration, office coordination, customer service, or administrative support.
• Experience in manufacturing or production environment preferred.
• Strong organizational, communication, and time-management skills.
• Proficiency with Microsoft Office Suite.
• Experience with ERP, CRM, or scheduling systems preferred.

Responsibilities

• Welcome and assist visitors, customers, vendors, and delivery personnel in a professional and courteous manner.
• Answer, screen, and direct incoming calls; respond to inquiries and emails.
• Manage incoming and outgoing mail, packages, and shipments.
• Maintain a clean, organized reception and front office area.
• Order, track, and replenish office, breakroom, and facility supplies.
• Coordinate conference room scheduling, meetings, and company events.
• Maintain company records, forms, and administrative documentation in accordance with established procedures.
• Perform data entry, filing, document control, and recordkeeping activities with a high level of accuracy.
• Coordinate vendor communications, service appointments, and facility-related administrative needs.
• Assist with preparing reports, presentations, spreadsheets, and meeting materials.
• Support internal communications and company-wide announcements.
• Provide administrative support for special projects and cross-functional initiatives.
• Perform additional duties and responsibilities as assigned.

Skills

Organizational skills

Communication skills

Time management

Customer service

Interpersonal skills

Dependable

Independent work

Education

Associate degree

Bachelor's degree

Business Administration or related field

Tools

Microsoft Office

ERP systems

CRM systems

Scheduling systems

Job description

Machine Sciences is seeking an Office Coordinator to support daily administrative operations at our manufacturing facility. You will be the first point of contact for visitors and vendors, ensuring a welcoming front office and efficient processes.

The role requires proactive, dependable team players who can manage multiple priorities in a fast-paced environment. The ideal candidate will have 2+ years in office administration, strong MS Office skills, and experience in manufacturing settings.