OFFICE COORDINATOR

Machine Sciences Corporation; Tualatin (OR); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Competitive compensation

Medical, dental, and vision insurance

401(k) with company match

Paid holidays and generous PTO

Professional growth and development

Job summary

Machine Sciences is seeking an Office Coordinator to support daily administrative operations at our manufacturing facility. You will be the first point of contact for visitors and vendors, ensuring a welcoming front office and efficient processes.

The role requires proactive, dependable team players who can manage multiple priorities in a fast-paced environment. The ideal candidate will have 2+ years in office administration, strong MS Office skills, and experience in manufacturing settings.

Qualifications

• Associate’s or Bachelor’s degree preferred.
• Minimum of two years in office administration, office coordination, customer service, or administrative support.
• Experience in manufacturing or production environment preferred.
• Strong organizational, communication, and time-management skills.
• Proficiency with Microsoft Office Suite.
• Experience with ERP, CRM, or scheduling systems preferred.

Responsibilities

• Welcome and assist visitors, customers, vendors, and delivery personnel in a professional and courteous manner.
• Answer, screen, and direct incoming calls; respond to inquiries and emails.
• Manage incoming and outgoing mail, packages, and shipments.
• Maintain a clean, organized reception and front office area.
• Order, track, and replenish office, breakroom, and facility supplies.
• Coordinate conference room scheduling, meetings, and company events.
• Maintain company records, forms, and administrative documentation in accordance with established procedures.
• Perform data entry, filing, document control, and recordkeeping activities with a high level of accuracy.
• Coordinate vendor communications, service appointments, and facility-related administrative needs.
• Assist with preparing reports, presentations, spreadsheets, and meeting materials.
• Support internal communications and company-wide announcements.
• Provide administrative support for special projects and cross-functional initiatives.
• Perform additional duties and responsibilities as assigned.

Skills

Organizational skills

Communication skills

Time management

Customer service

Interpersonal skills

Dependable

Independent work

Education

Associate degree

Bachelor's degree

Business Administration or related field

Tools

Microsoft Office

ERP systems

CRM systems

Scheduling systems

Job description

Machine Sciences is seeking a highly organized, professional, and detail-oriented Office Coordinator to support the daily administrative operations of our growing manufacturing facility. This role serves as the first point of contact for visitors, customers, vendors, and employees while ensuring the front office remains organized, efficient, and welcoming.

The ideal candidate is proactive, dependable, and capable of managing multiple priorities in a dynamic environment. This position plays an important role in supporting internal communication, administrative processes, and the overall success of the organization.

Key Responsibilities

Office Administration & Administrative Support

Welcome and assist visitors, customers, vendors, and delivery personnel in a professional and courteous manner.

Answer, screen, and direct incoming phone calls; respond to general inquiries and emails.

Manage incoming and outgoing mail, packages, and shipments.

Maintain a clean, organized, and professional reception and front office area.

Order, track, and replenish office, breakroom, and facility supplies.

Coordinate conference room scheduling, meetings, and company events.

Maintain company records, forms, and administrative documentation in accordance with established procedures.

Perform data entry, filing, document control, and recordkeeping activities with a high level of accuracy.

Coordinate vendor communications, service appointments, and facility-related administrative needs.

Assist with preparing reports, presentations, spreadsheets, and meeting materials.

Support internal communications and company-wide announcements.

Provide administrative support for special projects and cross-functional initiatives.

Perform additional duties and responsibilities as assigned.

Requirements

Associate’s or Bachelor’s degree preferred; Business Administration or a related field is a plus.

Minimum of two years of experience in office administration, office coordination, customer service, or administrative support.

Manufacturing, machining, industrial, or production environment experience is preferred.

Strong organizational, communication, and time-management skills.

Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.

Experience with ERP, CRM, or scheduling systems is preferred.

Ability to manage multiple priorities while maintaining accuracy and attention to detail.

Professional demeanor with excellent interpersonal and customer service skills.

Self-motivated, dependable, and capable of working independently in a fast-paced environment.

About the Company

Machine Sciences partners with some of the world’s most innovative companies to manufacture precision-machined components that power cutting-edge technologies. We are committed to delivering exceptional quality, rapid development, and unmatched customer service. Our team takes pride in solving complex manufacturing challenges and producing critical parts that help shape the future.

As we continue to grow, we are looking for talented, motivated individuals who thrive in a fast-paced environment and are committed to excellence, teamwork, and continuous improvement.

Our Core Values

At Machine Sciences, our Core Values guide how we work, collaborate, and serve our customers. You'll thrive here if you are:

Humble – We remain open to learning and put the team first.

Collaborative – We work together to solve problems and achieve results.

Hungry – We take initiative, embrace challenges, and continuously improve.

Smart – We communicate effectively, think critically, and act with integrity.

What We Offer

At Machine Sciences, you'll work alongside some of the industry's best while supporting customers who are shaping the future of aerospace, defense, and advanced technology. We invest in our people, encourage continuous learning, and provide opportunities for professional growth.

Our benefits include:

Competitive compensation

Medical, dental, and vision insurance

401(k) with company match

Paid holidays and generous PTO

Opportunities for professional growth and development

A collaborative culture built on our core values of Hungry, Humble, Collaborative, and Smart