Manufacturing Bookkeeper & Admin Coordinator

Assembly Technologies Inc; Charlotte (NC); On-site; USD 42,000 - 66,000; Full time

Job summary

Assembly Technologies Inc. is seeking a highly organized Bookkeeper / Administrative Coordinator to support daily financial and administrative operations at our manufacturing facility in Charlotte, NC.

The role covers accounts payable, purchasing, bookkeeping, and general office administration while delivering excellent internal service to employees, vendors, and customers. The ideal candidate is dependable, proactive, and thrives in a fast-paced manufacturing environment where no two days are

Qualifications

• High school diploma or equivalent required.
• Minimum of three (3) years of bookkeeping and administrative experience.
• Experience processing Accounts Payable.
• Strong knowledge of Microsoft Office, particularly Excel and Outlook.
• Experience with QuickBooks or similar accounting software.
• Excellent organizational, communication, and time management skills.
• Strong attention to detail and accuracy.
• Ability to handle confidential information with professionalism.

Responsibilities

• Process accounts payable by reviewing, coding, and paying vendor invoices accurately and on time.
• Reconcile vendor statements and resolve invoice discrepancies.
• Maintain accurate financial records and supporting documentation.
• Assist with accounts receivable, customer invoicing, and collections as needed.
• Reconcile company credit card statements and employee expense reports.
• Maintain vendor files, W-9s, certificates of insurance, and payment records.
• Purchase office, production, maintenance, and operational supplies.
• Create and maintain purchase orders and track deliveries.
• Coordinate administrative tasks including calls, visitors, mail, and filing.
• Assist Human Resources with onboarding paperwork and employee documentation.

Skills

Accounts Payable

Purchasing

Excel

Outlook

Communication

Organization

Time Management

Education

High school diploma or equivalent

Associate degree in Accounting or related field

Tools

ERP systems

QuickBooks

Job description

Assembly Technologies Inc. is seeking a highly organized Bookkeeper / Administrative Coordinator to support daily financial and administrative operations at our manufacturing facility in Charlotte, NC.

The role covers accounts payable, purchasing, bookkeeping, and general office administration while delivering excellent internal service to employees, vendors, and customers. The ideal candidate is dependable, proactive, and thrives in a fast-paced manufacturing environment where no two days are