Manufacturing Admin & Records Specialist (Temp)

Aprilaire; Poynette (WI); On-site; USD 19,000 - 30,000; Full time

Job summary

Aprilaire is hiring a Manufacturing Assistant (Limited Term Employment) to provide administrative and operational support for our Wisconsin manufacturing operations. The role covers production paperwork, employee data, training records, and payroll-related tasks in a fast-paced environment.

You will maintain records, assist with onboarding/offboarding, and support timekeeping, labor reporting, and manufacturing documentation while collaborating with HR, payroll, and production leadership to

Qualifications

• High School Diploma or GED required.
• Minimum 1 year of administrative, clerical, customer service, or data-entry experience.
• Strong computer skills and familiarity with Microsoft Office Suite.
• Ability to perform accurate data entry and record management.
• Strong attention to detail and commitment to data accuracy.
• Proficiency in Microsoft Office applications, particularly Excel, Outlook, and Word.
• Ability to learn and navigate multiple software systems simultaneously.
• Experience working with databases, ERP/MRP systems, or workforce management systems preferred.

Responsibilities

• Process and maintain production packets, work orders, and manufacturing documentation.
• Tag, file, close, and archive completed production packets.
• Print, organize, and distribute production forms, labels, reports, and operational documents.
• Support payroll and workforce administration by processing punch corrections, labor records, and employee data updates.
• Respond to employees, supervisors, and departmental questions regarding timekeeping, labor reporting, and administrative processes.
• Answer incoming phone calls and welcome visitors, contractors, and truck drivers while directing inquiries appropriately.
• Maintain employee training records and documentation.
• Enter training completion data into tracking systems and electronic personnel files.
• Scan and electronically file employee records.
• Support onboarding and offboarding processes, including badge creation and deactivation, PPE access administration, roster maintenance, training file updates, personnel file management.
• Assist with employee transfers and organizational changes.
• Enter downtime information and production-related data into company databases.
• Support inventory and production transactions through manufacturing systems including JDA, AS400, UKG, and other business systems.
• Process material movement, scrap reporting, and operational documentation.
• Assist with labor tracking and production reporting activities.
• Support special projects and continuous improvement initiatives as assigned.
• Maintain office supply inventories and facilitate replenishment orders.
• Organize and maintain electronic and physical records.
• Ensure confidential employee and business information is handled appropriately.
• Provide cross-functional support to Manufacturing, Human Resources, Payroll, Production Leadership, and Operations teams.

Skills

Administrative skills

Data entry

Microsoft Office

Timekeeping

Communication

Record management

Labor reporting

Education

High School Diploma or GED

Tools

AS400

JDA

UKG

ERP/MRP systems

Excel

Outlook

Word

Job description

Aprilaire is hiring a Manufacturing Assistant (Limited Term Employment) to provide administrative and operational support for our Wisconsin manufacturing operations. The role covers production paperwork, employee data, training records, and payroll-related tasks in a fast-paced environment.

You will maintain records, assist with onboarding/offboarding, and support timekeeping, labor reporting, and manufacturing documentation while collaborating with HR, payroll, and production leadership to