Assistant Managing Clerk

Seyfarth Shaw LLP; City of Niagara Falls (NY); On-site; USD 105,000 - 122,000; Full time

Job summary

Seyfarth Shaw LLP, based in New York, seeks an Assistant Managing Clerk to manage docketing and calendaring, ensuring deadlines are met in state and federal courts. You will file electronically, coordinate with attorneys and court staff, and support procedural strategies.

The role requires 5+ years in docketing, strong attention to detail, and knowledge of PACER/CM/ECF. This is a hands-on, collaborative position within the Docket department in New York.

Qualifications

• Bachelor's Degree or Equivalent Experience.
• 5+ years in Managing Clerk or Litigation Docketing.
• Strong accuracy and attention to detail.
• Knowledge of litigation processes and court filings, including electronic filings.

Responsibilities

• Monitor court filings and maintain accurate docketing and calendaring records.
• File documents electronically in agency state and federal courts; coordinate hard-copy filings when required.
• Calculate and track litigation deadlines using court rules and statutes.
• Review court notifications, update case information, and maintain records in docketing software.
• Serve as liaison between attorneys, staff, court personnel, and outside vendors.
• Assist attorneys with procedural questions, court requirements, and filing strategies.
• Coordinate service of process and manage court-related logistics.
• Generate deadline reports at attorney request.
• Assist in training and mentorship of junior team members.

Skills

Attention to detail

Prioritize tasks

Team collaboration

Education

Bachelor's Degree or Equivalent Experience

Tools

PACER

NYSCEF

CM/ECF

Compulaw

Job description

Why Seyfarth

At Seyfarth, we understand that great people are the key to our success, and we provide the opportunities to match. If you join us, you’ll work with state-of-the-art technology in a friendly and professional environment, and we will continue to invest in your professional development. If you want the freedom to grow at a firm that is invested in your future, keep reading.

The Opportunity

As an Assistant Managing Clerk, you are responsible for processing and calendaring all court, agency and other deadlines in accordance with firm guidelines. You will report and work closely with the Managing Clerk in handling complex requests and may assign work to junior members of the docketing team.

The Day-To-Day

On any given day, you will:

• Monitor court filings and maintain accurate docketing and calendaring records.
• File documents electronically in agency state and federal courts
• Coordinate hard-copy filings when required.
• Calculate and track litigation deadlines using applicable court rules and statutes.
• Review court notifications, update case information, and maintain records in Compulaw
• Serve as a liaison between attorneys, staff, court personnel, and outside vendors.
• Assist attorneys with procedural questions, court requirements, and filing strategies.
• Assist with attorney registrations and admissions
• Coordinate service of process and manage court-related logistics.
• Conduct legal and procedural research related to court rules, case status, and court orders.
• Collaborate with the Director and Managing Attorney, Docket and other regional managers on quarterly team seminars.
• Assist in the investigation of docket issues and respond to procedural inquiries from attorneys
• Generate deadline reports at attorney request
• Assist with special projects as assigned by the Managing Clerk or the Director and Managing Attorney, Docket.
• Work closely with Managing Clerk in the mentorship and training of team members while performing quality assurance and quality checks on work completed.
• Assist with department projects as needed.
• Assist in the training and mentorship of new hires.
• Assign and help manage workflow of junior team members.
• Assist in the supervision of time and performance management of junior team members
• Assist with docket orientations for new attorney and staff hires.
• Ensure data quality and data assurance initiatives are being followed.
• Assist with monitoring, addressing and documenting concerns regarding quality andquantity of work performed by department personnel
• Assist in the supervision of the firm wide e-Filing Team.
• Assist with managing department coverage when team members are out.

You Have

• Bachelor's Degree or Equivalent Experience
• Minimum 5 years experience working in a Managing Clerk and/or Litigation Docketing Department.
• Ability to manage competing priorities while maintaining a high level of accuracy and attention to detail.
• Substantial knowledge of litigation processes, court rules, procedures and court filings including electronic filings.
• Ability to research, analyze and summarize issues in writing; critical thinking skills to support analysis and summary of findings with a strong commitment to quality of work.
• A service-oriented mindset and ability to collaborate with attorneys, staff and other key members of the firm.
• Demonstrate effective interpersonal skills and the ability to establish effective working relationships with colleagues.
• Ability to work well independently, as well as within a team environment.
• Excellent analytical, troubleshooting, organizational, and planning skills; strong attention to detail
• Proficient skills/knowledge of MS Word, Outlook and Excel
• Proficiency with PACER, NYSCEF, CM/ECF
• Experience with Compulaw or similar docketing software

What We Provide

Seyfarth provides competitive salary and benefits at all levels, and our culture embraces the entrepreneurial spirit of its professionals like no other firm. Our professional staff are a collaborative team, helping to define the unique client experience offered by the firm. We understand that it takes more than attorneys to build a successful legal practice; everyone participates in our commitment to excellence.

More About Seyfarth

With approximately 1,000 lawyers across 19 offices, Seyfarth Shaw LLP provides advisory, litigation, and transactional legal services to clients worldwide. Learn more about The Seyfarth Experience at www.seyfarth.com/careers/.

Seyfarth Shaw is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, change of sex or transgender status, genetic information or any other basis protected by federal, state or local law.

We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance, and 401(k).

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The salary range for this role is $105,000-$122,000 annually, which is based on a 40 hour work week]. This range is only applicable for jobs to be performed in New York. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s pay within the salary range will be based on numerous factors including, but not limited to, relevant education, qualifications, experience, skills, and business or organizational needs. This job is also eligible for an annual merit increase and bonus pay.

We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance, and 401(k).

This position is based in New York, NY 10018