Manager, Tenant Coordination

Regency Centers; Westport (CT); On-site; USD 90,000 - 100,000; Full time

Benefits offered by this job

Health Insurance

401(k) with company match

Tuition reimbursement

Paid time off

Job summary

Regency Centers is seeking a Manager of Tenant Coordination in Westport, CT. You will guide tenants from lease execution to opening, ensuring alignment with lease requirements, timelines, and brand standards.

You will coordinate among tenants, leasing agents, property managers, and project managers to drive on-time rent commencement. The role involves pre-lease and build-out coordination, plan reviews, TICAs, and regular site visits to verify progress and drive successful tenancy.

Qualifications

• 3+ years in tenant coordination, property management, or similar

Responsibilities

• Guide tenants from lease execution to store opening
• Coordinate tenant improvements with landlords, tenants, and internal teams
• Review leases and drawings for critical dates and requirements
• Coordinate permitting and inspections to obtain COs
• Oversee punch list and final documentation
• Support in reviewing vacant spaces for readiness

Skills

Project coordination

Stakeholder management

Reading construction docs

Excel proficiency

Education

Bachelor's degree in Business/Real Estate or related

Tools

MS Office

Project tracking software

Job description

About this Opportunity:

At Regency Centers, we believe our greatest asset is our people, and we believe a talented team from differing backgrounds and experiences makes us better. We are seeking a Manager of Tenant Coordination (MTC) to join our regional office located in Westport, Connecticut. The overall purpose of this role is to guide new tenants through every phase from lease execution to store opening. In this role, you will ensure that all projects align with lease requirements, timelines, and operational standards-ultimately driving on-time rent commencement. The MTC acts as the main liaison between tenants, leasing agents, property managers, and project managers, orchestrating the tenant improvement process while maintaining a strong focus on communication, schedule adherence, and lease compliance.

What You'll Be Doing:

Pre-Lease Execution

• Collaborate with Leasing and Property teams to understand tenant space requirements and review landlord deliverables.
• Support the preparation of lease exhibits such as demised space plans, landlord's scope of work, preliminary budgets in collaboration with the project managers, and tenant sign criteria.

Lease Execution

• Review lease abstracts and work letters to identify critical obligations (e.g., key dates, contingencies, and rent commencement details).
• Deliver "Welcome Aboard" letters to tenants, outlining the coordination process and next steps.
• Provide tenants with relevant documentation (as-built plans, site design criteria, signage guidelines).
• Facilitate the installation of "Coming Soon" graphics, working closely with Marketing to meet brand standards.

Tenant Build-Out Coordination

• Oversee tenant improvement activities from lease execution through opening, ensuring all milestones and lease requirements are met.
• Conduct high-level plan reviews to confirm alignment with the landlord's criteria and coordinate necessary revisions.
• Approve tenant signage to maintain consistency with the property's visual standards.
• Perform periodic site visits to verify progress, identify potential issues, and maintain effective communication with stakeholders.
• Coordinate administrative aspects of the permitting and inspection process to support tenants in obtaining Certificates of Occupancy (COs).

Landlord Work Coordination

• Work with internal teams to track the landlord's scope of work and confirm readiness for tenant occupancy.
• Ensure all landlord obligations are completed according to agreed schedules and lease terms.

Punch List & Project Closeout

• Oversee the punch list process to ensure all remaining tasks are completed before tenant move-in.
• Collect and manage final documentation, including lien waivers, warranties, and certificates of insurance.
• Verify compliance with lease requirements prior to processing Tenant Improvement Allowance (TIA) requests.
• Conduct or coordinate final inspections and administer the release of allowances or security deposits.

Ongoing Tenant Requests & Property Support

• Evaluate and approve changes to tenant signage, ensuring adherence to the property's guidelines.
• Coordinate additional tenant requests (e.g., storefront or exterior modifications) in partnership with other internal teams.
• Assist in reviewing vacant spaces for readiness and improvements, positioning them for successful future tenancy.

Are You Qualified?

Required:

• At least three (3) years of experience in tenant coordination, property management, or a comparable role in commercial real estate.
• Demonstrated ability to balance multiple projects and maintain strong relationships with stakeholders.
• Coordination focus with an understanding of construction fundamentals (ability to read plans and track schedules).
• Excellent organizational skills to manage deadlines, documentation, and cross-team communications effectively.
• Sound knowledge of commercial lease agreements and landlord-tenant obligations within a retail setting.
• Strong interpersonal and negotiation abilities for interfacing with tenants, vendors, and internal teams.
• Proficiency in Microsoft Office (Excel, Word, Outlook) and aptitude for using project-tracking software.
• Familiarity with interpreting construction documentation, including but not limited to architectural drawings, and terminology is beneficial.

Preferred:

• Bachelor's degree in Business, Real Estate, or a related field.
• Exposure to grocery-anchored shopping centers or large-scale retail projects.
• Knowledge of basic permitting and regulatory steps for tenant improvements (in collaboration with internal teams).

• Experience with Tenant Improvement Allowances (TIA) and the lease negotiation process.

Personal Traits We Value:

• Strong interpersonal and communication skills, as well as writing and presentation skills
• Priority setting, organization, and time-management skills
• Ability to work independently as well as with a team
• Attention to detail
• Ability to work in fast-paced environments and handle simultaneous projects
• Business acumen, trust, and integrity

A Little Bit About Us:

We own and operate premier shopping centers in suburban neighborhoods in the top cities and markets across the country. We live by a strong set of values, which have guided us for more than 60 years.

Our centers thrive with highly productive grocers, restaurants, service providers, and terrific retailers that connect to their communities and customers. We are also active developers of new shopping centers that feature great merchandising, placemaking, and customer engagement as part of our Fresh Look program.

We are a vertically integrated real estate company and a qualified real estate investment trust (REIT) that is self-administered, self-managed, and an S&P 500 Index member. Learn more about us at RegencyCenters.com.

Benefits:

Our compensation and benefits package is very competitive and includes the following benefits and more. For additional information visit www.regencycenters.com/careers.

Work/Life Balance

• 23+ PTO days annually
• 11 paid holidays (in addition to PTO)
• Paid leave programs (parental, compassion, bereavement, jury duty, and military)
• Health Advocacy + Employee Assistance Program (EAP)

Financial Security

• 401(k) with a generous company match plus corporate profit sharing
• Anniversary stock grant awards
• Health Savings Account (HSA), Health Care FSA, and Dependent Care FSA
• 100% company paid Life Insurance/AD&D and Disability Insurance
• Voluntary benefits (supplemental life/AD&D, critical illness, accident, hospital indemnity, and identity theft)
• Student loan repayment resources

Health and Wellness

• Medical, Dental and Vision Insurance
• Award winning and incentives-based wellbeing program through Personify Health
• Family planning, mental health, and pain management programs

Community Focused

• 52 hours per year of paid Volunteer Time Off
• Company gift matching

Growth and Development

• Tuition reimbursement
• Continued education opportunities
• LinkedIn Learning premium subscription
• Professional membership support
• Employee Resource Groups

#LI-AH1

*Regency Centers is an equal opportunity employer. Qualified applicants will receive consideration without regard to age, race, color, religion, sex, gender identity, sexual orientation, disability, national origin, or protected veteran status. Applicants are encouraged to confidentially self-identify as to disability and/or protected veteran status when applying. Employment is contingent upon successful completion of background investigation. Regency Centers is a smoke-free and drug-free workplace. Pre-employment drug screening is required. No recruiters or agencies without a previously signed contract. Only candidates whose profiles closely match requirements will be contacted during this search.

*Regency Centers will not sponsor employment-based immigration petitions or applications for this position, including but not limited to H-1B, TN visa, or permanent residency.

*Connecticut Residents: Regency Centers carefully considers multiple factors to determine compensation, including a candidate's education, training, and experience. The Connecticut hiring salary range for the Manager of Tenant Coordination position is between $90,000 and $100,000 annually. The base salary is just one component of the total rewards package offered to our employees, including eligibility for a 15% target bonus opportunity. The compensation that is offered to a successful candidate will depend on the candidate's skills, qualifications, and experience.