Senior Project Manager, Tenant Coordination

Unibail-Rodamco-Westfield; Los Angeles (CA); Presencial; USD 110.000 - 135.000; Jornada completa

Descripción de la vacante

Unibail-Rodamco-Westfield is seeking a Senior Project Manager, Tenant Coordination, based at Westfield Fashion Square or Culver City. You will lead the tenant coordination function from design review through store opening, coordinating tenants, architects, contractors, and internal teams to deliver projects on time and on budget.

Responsibilities include guiding design and construction, managing schedules and approvals with local jurisdictions, reviewing base building docs, and ensuring

Formación

• Bachelor’s degree in construction management, architecture, engineering, or related field.
• 7–10 years in tenant coordination, construction management, or retail development, with at least 5 years in a senior leadership or multi-asset role.
• Strong background managing national tenants and small shop/restaurant operators.
• Knowledge of retail design standards, construction processes, lease agreements, and tenant fit-out requirements.
• Experience in CAD programs and PC programs (AutoCAD, Bluebeam, Procore, Word, and Excel).
• Strong technical skills in reviewing MEPS (Mechanical, Electrical, Plumbing, and Systems).
• Excellent communication, negotiation, and problem-solving skills.
• Ability to manage multiple projects in a deadline-driven environment.

Responsabilidades

• Manage the tenant coordination function for a designated shopping center from design review through store opening.
• Provide direction to tenants, tenant architects/engineers, and tenant contractors on design, scheduling, coordination, and construction execution.
• Oversee construction schedules, milestone tracking, and coordinate with leasing, operations, design, and legal teams.
• Act as the primary point of contact for tenants, ensuring timely communication and resolution of design or construction issues.
• Communicate and negotiate with local jurisdictions on tenant permit submissions, planning, and approval procedures.
• Develop scopes of work and negotiate agreements with consultants, vendors, and general contractors.
• Review base building design and construction documents for tenant-related utilities.
• Partner with Retail Design Management on tenant design challenges and scope-of-work issues.
• Provide follow-up and guidance in maintaining Lease Plans with Retail Plan Management.
• Collaborate with Shopping Center Management to verify onsite conditions to expedite design and construction.
• Inspect and validate accuracy of drawings, including A2’s, Lease Plans, and Development Plans.
• Conduct field inspections and hold regular meetings with tenants and base building contractors.

Conocimientos

Collaboration

Strategic Execution

Problem Solving

Educación

Bachelor's degree in construction management, Architecture, Engineering, or related field

Advanced degree a plus

Herramientas

AutoCAD

Bluebeam

Procore

Word

Excel

Descripción del empleo

We are currently looking for our:

Sr. Project Manager, Tenant Coordination - (Based at either Westfield Fashion Square or Culver City)

What we offer

The Senior Project Manager of Tenant Coordination, reporting to the Director of Tenant Coordination, is responsible for managing the full tenant coordination function at assigned shopping centers, from initial design review through store opening. Acting as the primary liaison between tenants, architects, contractors, and internal stakeholders, the Sr. Project Manager ensures projects are delivered on time, on budget, and in alignment with company standards.

This role requires strong project management expertise, technical knowledge of tenant design and construction, and the ability to proactively resolve issues with tenants, consultants, and local jurisdictions. The Sr. Project Manager plays a critical role in delivering successful store openings while supporting the broader regional strategy led by the Director.

Scope

Project Oversight & Execution

• Manage the tenant coordination function for a designated shopping center from design review through store opening.
• Provide direction to tenants, tenant architects/engineers, and tenant contractors on design, scheduling, coordination, and construction execution.
• Oversee construction schedules, milestone tracking, and coordinate with leasing, operations, design, and legal teams.
• Act as the primary point of contact for tenants, ensuring timely communication and resolution of design or construction issues.
• Communicate and negotiate with local jurisdictions on tenant permit submissions, planning, and approval procedures.
• Develop scopes of work and negotiate agreements with consultants, vendors, and general contractors.
• Review base building design and construction documents for tenant-related utilities.
• Partner with Retail Design Management (RDM) on tenant design challenges and scope-of-work issues.
• Provide follow-up and guidance in maintaining Lease Plans in partnership with Retail Plan Management (RPM).
• Collaborate with Shopping Center Management to verify and clarify existing onsite conditions to expedite tenant design and construction.
• Inspect and validate accuracy of drawings, including A2's, Lease Plans, and Development Plans.
• Conduct field inspections and hold regular meetings with tenants and base building contractors.

Standards & Reporting

• Ensure alignment with internal processes, milestone calculators, and portfolio-wide tenant coordination standards.
• Report progress, risks, and delays to the Sr. Director, escalating issues as needed.
• Maintain regular and reliable in-person attendance at the assigned center.

Other Responsibilities

• Perform additional duties as assigned to support the company’s sustainability objectives.

Demonstrated Skills

• Collaboration: Builds strong partnerships with internal and external stakeholders.
• Strategic Execution: Aligns day-to-day operations with broader organizational goals.
• Problem Solving: Proactively identify risk and implement solutions to ensure on-time, high-quality store openings.

What we're looking for

• Bachelor's degree in construction management, Architecture, Engineering, or related field; advanced degree a plus.
• 7-10 years of experience in tenant coordination, construction management, or retail development, with at least 5 years in a senior leadership or multi-asset role.
• Strong background managing both national tenants and small shop/restaurant operators, with an ability to balance multiple stakeholders.
• knowledge of retail design standards, construction processes, lease agreements, and tenant fit-out requirements.
• Experience in computer aided design programs and PC programs. (AutoCAD, Bluebeam, Procore, Word, and Excel).
• Strong technical skills in reviewing and interpreting Mechanical, Electrical, Plumbing, and Systems (MEPS).
• Excellent communication, negotiation, and problem-solving skills.
• Ability to manage multiple projects in a deadline-driven environment.

Compensation

• Exempt / Non-hourly
• $110,000 - $135,000 per year + Annual Discretionary Bonus

If you've ever wanted to be part of an innovative business, on the cutting edge of developing and evolving the shopping experience for customers, this is your chance!

What is important to us

The following values bring us together and guide our actions. They are the foundation of who we are today and who we will be tomorrow: EXCELLENCE We only aim for the best - TEAMWORK We unite talent to win as a team - ETHICS We build on trust and transparency - BOLDNESS We dare with vision and agility - PASSION We go the extra mile - OWNERSHIP We are empowered to deliver.

Unibail-Rodamco-Westfield is an equal opportunity employer that embraces diversity of backgrounds, perspectives, experience and skills. We believe that diversity plays an important part in the success of our business and we are committed to creating an environment which respects, values, celebrates and makes the most of people’s individual differences.

We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, and other legally protected characteristics.