Manager, Single Barrel Experience

ADP; Frankfort (KY); On-site; USD 90,000 - 130,000; Full time

Job summary

Castle & Key Distillery in Frankfort, KY seeks a Manager, Single Barrel Experience to lead the development and day-to-day execution of the signature program. You will coordinate from invitation and barrel selection through bottling, delivery, and ongoing relationship development across Sales, Marketing, Hospitality, R&D, Operations, Finance, and Leadership.

The ideal candidate combines hospitality excellence with bourbon knowledge, strong program management, and the ability to balance customer

Qualifications

• 8+ years in bourbon/spirits, luxury hospitality, private-client services, or related field.
• Demonstrated ability to build relationships and manage high-value customer experiences.
• Strong business judgment with pricing, budgets, forecasting, and metrics.
• Exceptional hospitality instincts, discretion, presence, and communication.
• Strong project-management skills coordinating multiple teams and timelines.
• Working knowledge of bourbon, rye, barrel maturation, sensory evaluation.
• Existing relationships in Kentucky bourbon or luxury hospitality are valuable but not required.
• Bachelor's degree or equivalent experience.

Responsibilities

• Own day-to-day coordination and execution of the Single Barrel Experience program.
• Maintain records, processes, checklists, and cross-functional handoffs.
• Coordinate with R&D, Distilling, Sensory, Warehousing, Bottling, Quality, Compliance, Finance, and Logistics.
• Monitor capacity and identify improvements for efficiency.
• Develop and maintain the program playbook with clear roles and timelines.
• Ensure execution supports a high-quality customer experience.
• Lead development and growth plans in partnership with leadership and teams.
• Build relationships with private clients, trade partners, and clubs.

Skills

Relationship building

Hospitality excellence

Operations coordination

Cross-functional collaboration

Bourbon knowledge

Program management

Sales & client engagement

Attention to detail

Education

Bachelor's degree

Job description

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Manager, Single Barrel Experience

Full Time Frankfort, KY, US

2 days ago Requisition ID: 1038

POSITION SUMMARY

The Manager, Single Barrel Experience will lead the continued development and day-to-day execution of Castle & Key's signature single barrel and private client experience program. This role combines commercial awareness, exceptional hospitality, bourbon knowledge, relationship building, and strong operational follow-through.

The Manager will guide the customer journey from invitation and barrel selection through bottling, delivery, and ongoing relationship development. Working across Sales, Marketing, Hospitality, R&D, Operations, Logistics, Finance, and Leadership, this role will help grow the program while maintaining the quality, exclusivity, and personal nature of the Castle & Key experience.

This is a highly visible role and an important ambassador for Castle & Key. The ideal candidate is collaborative, entrepreneurial, commercially minded, and comfortable balancing the customer experience with the operational details required to deliver it consistently.

OPERATIONS & PROGRAM MANAGEMENT

• Own the day-to-day coordination and execution of the Single Barrel Experience program, including customer commitments, timelines, barrel availability, selections, bottling, labeling, fulfillment, and delivery.
• Maintain accurate program records and ensure processes, checklists, communication standards, and tools support consistent execution.
• Coordinate with R&D, Distilling, Sensory, Warehousing, Bottling, Quality, Compliance, Finance, and Logistics to move selections and orders efficiently through the process.
• Monitor program capacity and identify operational challenges, opportunities for efficiency, and process improvements.
• Develop and maintain the program operating playbook, including clear roles, timelines, and cross-functional handoffs.
• Ensure the program's operational execution supports a high-quality customer experience.

PROGRAM GROWTH & COMMERCIAL DEVELOPMENT

• Lead the continued development and growth of the Single Barrel Experience program as a differentiated, premium offering.
• Develop plans for customer engagement, barrel allocation, pricing, revenue, expenses, capacity, and program growth in partnership with leadership and cross-functional teams.
• Build and maintain relationships with private clients, trade partners, corporate groups, bourbon clubs, collectors, and other key customers.
• Manage prospective customers through qualification, proposal, deposit, barrel selection, and final purchase in partnership with Sales and distributor partners.
• Monitor pipeline, conversion, barrels sold, revenue, margin, repeat activity, and other key program metrics.

CUSTOMER EXPERIENCE & BRAND

• Lead memorable barrel selection experiences that are educational, engaging, personal, and reflective of the Castle & Key brand.
• Maintain service standards and experience offerings appropriate for a premium, invitation-led program.
• Anticipate and coordinate customer needs, including travel, lodging, transportation, dietary needs, special occasions, and guest preferences.
• Continue customer engagement through bottling updates, delivery, launch support, future invitations, and ongoing relationship development.
• Partner with Marketing and creative teams on certificates, custom labels, storytelling, photography, selection materials, packaging, and other customer touchpoints.

EXTERNAL PARTNERSHIPS & INTERNAL COLLABORATION

• Develop relationships with Kentucky's luxury hospitality, culinary, travel, equestrian, retail, restaurant, and experiential partners.
• Identify partnerships, events, and other opportunities that strengthen the customer experience, create demand, and support program growth.
• Support trade-account activation through education, tastings, content, photography, point-of-sale support, and hosted events.
• Serve as a key connection point between customers and internal teams, ensuring commitments, timelines, and expectations are clearly communicated and delivered.
• Build strong partnerships across Sales, Marketing, Hospitality, R&D, Operations, Logistics, Finance, and Leadership.
• Bring teams together around shared goals and help resolve obstacles that could impact the customer experience.

INITIAL PRIORITIES

• Refine and implement the Single Barrel Experience strategy, including the customer journey, experience offerings, pricing, barrel economics, calendar, and sales approach.
• Establish consistent standards and processes for the barrel selection experience.
• Build the operating playbook and strengthen cross-functional roles, communication, and handoffs.
• Strengthen the customer and trade pipeline and begin converting qualified opportunities.
• Establish a seamless process for buyer communication, labeling, bottling, fulfillment, and post-purchase relationship management.

QUALIFICATIONS

• 8+ years of experience in bourbon/spirits, luxury hospitality, private-client services, experiential sales, premium brands, events, or a related field.
• Demonstrated ability to build relationships, develop business opportunities, and manage high-value customer experiences.
• Strong business judgment and comfort with pricing, budgets, forecasting, performance metrics, and program economics.
• Exceptional hospitality instincts, discretion, presence, and communication skills.
• Strong project-management skills and ability to coordinate multiple teams, partners, deadlines, and customer-specific details.
• Working knowledge of bourbon, rye, barrel maturation, sensory evaluation, and the spirits industry preferred.
• Existing relationships within Kentucky bourbon, luxury hospitality, travel, culinary, equestrian, or private-client networks are valuable but not required.
• Bachelor's degree or equivalent combination of education and relevant experience.

WORKING REQUIREMENTS

This role requires regular on-site presence at Castle & Key Distillery; participation in guest experiences; evening, weekend, and race-day availability as needed; regular travel within Kentucky and periodic national travel.

The position requires the ability to taste and evaluate spirits responsibly in accordance with company policy and applicable law.