Manager, Saver Services

VestweII; Scottsdale (AZ); Hybrid; USD 80,000 - 90,000; Full time

Benefits offered by this job

Health benefits

401(k) plan

Hybrid in-office model

Generous time off

Job summary

Vestwell, a New York City-based fintech with a hybrid in-office model, is seeking a Manager, Saver Services to lead a team of 12-15 client service professionals in Austin or Scottsdale. You will coach, set performance expectations, and drive improvements in response times, QA, and client satisfaction.

You will collaborate with product and operations, manage inquiries across email, chat, and phone, and oversee plan documents and distribution requests.

Qualifications

• 3+ years in customer service or operations with 1-2 years in a leadership role.
• Strong verbal and written communication; ability to coach others.
• Proven track record leading high-performing teams in a fast-paced environment.
• Experience with helpdesk/CRM platforms such as Zendesk or Jira is a plus.

Responsibilities

• Lead, mentor, and develop a team of 12-15 client service professionals.
• Set performance expectations and track metrics like response times and client satisfaction.
• Conduct regular 1:1s, team meetings, and performance reviews.
• Oversee inquiries via email, chat, and phone and manage service tasks.
• Collaborate with product and operations to improve workflows and processes.

Skills

Team leadership

Customer service

Communication skills

Problem solving

Tools

Zendesk

Jira

Job description

Vestwell is the financial technology company powering the new savings economy. The New York City-based fintech platform redefines how people save for the critical aspects of life across retirement, education, and healthcare savings needs. Today, Vestwell enables over 790,000 businesses and more than 2.75 million active savers, with over $57 billion in assets saved across all 50 United States.

Vestwell offers a range of products, including workplace-delivered retirement plans, employer-offered student loan repayment benefits, and various savings accounts for education, emergencies, and individuals with disabilities.

Vestwell's platform serves a diverse clientele, including financial advisers, employers, third-party administrators, financial institutions, payroll providers, government agencies, and individual savers. To learn more, visit vestwell.com

Who Are We Looking For?

A Manager, Saver Services, you will lead a hybrid team of onshore and offshore service associates who provide front-line support to our clients via email, chat, and phone. This role is crucial in ensuring an exceptional customer experience by maintaining high service standards, coaching team members, and driving continuous improvement. You will collaborate with cross-functional teams, including product and operations, to enhance service delivery and identify process efficiencies.

What Will You Be Doing?

Team Leadership & Performance Management

• Lead, mentor, and develop a team of 12-15 client service professionals.
• Set performance expectations and track key metrics such as response times, quality assurance, and client satisfaction.
• Conduct regular 1:1s, team meetings, and performance reviews to foster professional growth.
• Provide coaching and training to improve team efficiency, communication, and problem-solving skills.

Service Delivery & Client Experience

• Ensure timely, accurate, and empathetic responses to inbound client inquiries via email, chat, and phone.
• Oversee the processing of plan documents, distribution requests, and other service-related tasks.
• Monitor and enhance quality control processes to ensure adherence to company and regulatory standards.
• Handle escalations and complex client issues with a focus on resolution and retention.

Process Improvement & Collaboration

• Analyze trends in client inquiries to identify areas for service and product improvement.
• Collaborate with internal teams to refine workflows and optimize service processes.
• Provide ongoing feedback to the product team to enhance the client experience.
• Drive initiatives to improve efficiency, reduce response times, and increase client satisfaction.

Requirements

The Necessities

• 3+ years of experience in customer service, client support, or operations, with at least 1-2 years in a leadership or management role.
• Strong communication skills - both verbal and written - with the ability to coach others in effective client interactions.
• Proven track record of leading high-performing teams in a fast-paced, client-facing environment.
• Strong problem-solving skills with the ability to analyze data and drive informed decisions.
• Experience with helpdesk and CRM platforms (e.g., Zendesk, Jira) is a plus.
• Ability to adapt to a rapidly evolving business environment and drive positive change.

This role will be based in either the Austin or Scottsdale office, and will be part of Vestwell's hybrid in-office operation.

The expected base salary range for this position is $80K - $90K base. This position is eligible to participate in the Company Bonus Pool and is eligible to receive new hire equity in the Company. Please note that salary bands are based on NY and other similar metro areas and may differ based on where the role is ultimately hired.

Full-Time Employee Benefits

We’re an innovative, high-growth company with an exciting future ahead. At Vestwell, we prioritize employee wellbeing through comprehensive health benefits, generous time off, and a dedicated Employee Wellbeing Committee. Our hybrid work model offers flexibility while providing access to our collaborative offices in Midtown Manhattan, Austin, King of Prussia, and Scottsdale. And, of course, as a company focused on helping people save for the future, we offer a competitive 401(k) plan.

Interview Process

Our interview process starts the same for every candidate with 1-2 introductory conversations to learn more about your background, interests, and what you're looking for, while also giving you the opportunity to learn more about Vestwell and the team. From there, the process varies by role but typically includes a skills or experience-based assessment, such as a coding interview, portfolio review, or deeper discussion of your relevant experience. Successful candidates then move on to a virtual or in-person interview panel. Before extending an offer, we complete a reference check with a current or former manager and a peer. Throughout the process, we prioritize transparency, clear communication, and minimizing surprises.

For your awareness you will only receive correspondence from [e-mail] any other domain not ending in vestwell.com is not our Recruitment team.

Vestwell’s Privacy Policy. Attention California residents: In the course of conducting our business and complying with federal, state, and local government regulations governing such matters as employment, tax, insurance, etc., we must collect Personal Information from you. Should you accept employment with Vestwell you may view our California Privacy Rights Act here: Vestwell’s California Privacy Rights Policy.