Manager, Restricted Funds & Compliance

themuseumofscience; Boston (MA); On-site; USD 78,000 - 97,000; Full time

Job summary

Museum of Science, Boston is seeking a Manager of Restricted Funds & Compliance to oversee grants, gifts, endowments, contracts, and other restricted funding sources. You will lead day-to-day financial management, ensure donor and regulatory compliance, and work across departments to ensure proper stewardship.

Role partners with Finance, Advancement, and program teams to develop budgets, support funding proposals, and guide allowable spending and fund availability.

Qualifications

• Bachelor's degree in Accounting required.
• 3+ years nonprofit accounting experience.
• Experience with grants management and donor compliance.
• Advanced computer knowledge including Excel and Access.
• Strong knowledge of GAAP and nonprofit accounting principles.
• Effective written and verbal communication skills.

Responsibilities

• Manage full lifecycle of grants, gifts, endowments, contracts, and restricted funds.
• Monitor restricted fund activity for donor/sponsor compliance and policy alignment.
• Collaborate with advancement and program teams on budgets and funding proposals.
• Prepare reconciliations, journal entries, and audit schedules.
• Maintain processes and documentation to strengthen compliance and stewardship.
• Support month-end/year-end reporting and restricted fund planning and audits.

Skills

Non-profit accounting

Grants management

Donor compliance

GAAP knowledge

Excel

Access

Communication

Education

Bachelor's degree in Accounting

CPA certification (preferred)

Tools

Excel

Access

Job description

Museum of Science, Boston

www.mos.org

Who We Are

As science and technology increasingly shape our lives, the Museum of Science strives to equip and inspire everyone to use science for the global good while keeping up with the pace of change. Among the world's largest science centers and New England's most attended cultural institution, we engage nearly five million people a year - at Science Park and in museums around the world, in classrooms, and online.

Why We Need You

The Manager of Restricted Funds & Compliance plays a critical role in ensuring the effective stewardship of the Museum's grants, gifts, endowments, contracts, and other restricted funding sources. As a key partner to the Director, this position leads the day-to-day financial management and administration of restricted funds, provides guidance on compliance and financial stewardship, and works collaboratively across departments to ensure funds are managed accurately, responsibly, and in accordance with donor, sponsor, and regulatory requirements.

What You'll Accomplish

• Manage the full lifecycle of grants, gifts, endowments, contracts, and other restricted funding sources, from setup and budgeting through reporting, stewardship, and closeout, as applicable.
• Monitor restricted fund activity to ensure expenditures comply with donor intent, sponsor requirements, Museum policies, and applicable regulations.
• Partner with advancement and program teams to develop budgets, support funding proposals, and provide guidance on allowable spending, fund availability, and compliance requirements.
• Prepare reconciliations, journal entries, audit schedules, and other documentation to support accurate reporting and strong financial stewardship.
• Maintain effective processes, controls, and documentation practices that strengthen compliance, accountability, and stewardship of grants, gifts, endowments, and other restricted funds across the Museum.
• Support the Finance team with month-end and year-end financial reporting activities and annual and targeted restricted fund planning, programmatic budgets, and audits required by internal and external stakeholders.

What We're Looking For (Competencies)

• Execution & Accountability: Able to independently manage high-volume, detail-oriented work with minimal ramp-up.
• Attention to Detail: Ensures accuracy across financial data, proposals, and compliance documentation.
• Collaboration: Works effectively across Finance, Advancement, and program teams.
• Problem Solving: Identifies and resolves compliance, budget, or documentation issues quickly.
• Communication: Clearly explains grant and financial requirements to non-financial stakeholders.

Qualifications & Experience

• Minimum qualification requirements:
• Education: Bachelor's degree in Accounting.
• Experience: 3 or more years of non-profit (or related) accounting experience.
• Basic qualifications:
• Experience with grants management and donor compliance.
• Advanced computer knowledge including excel and access.
• Thorough knowledge of GAAP, UGG and nonprofit accounting principles.
• Strong communication skills.
• Preferred qualifications: CPA certification

How We Work-Our Values

• Mission-Focused: We inspire a lifelong love of science in everyone.
• Audience-Driven: Everything we do begins with the people we serve.
• Innovative: We are curious, take smart risks, share responsibility, and own outcomes.
• Generous: We offer time and energy towards common goals.

Salary Range $78,000 - $96,500 USD

The Museum of Science is fully committed to Equal Employment Opportunity and to attracting, retaining, developing and promoting the most qualified employees without regard to their race, gender, color, religion, sexual orientation, national origin, age, physical or mental disability, citizenship status, veteran status, or any other characteristic prohibited by federal, state or local law. We are dedicated to providing a work environment free from discrimination and harassment, and where employees are treated with respect and dignity.