Manager - Restricted Funds & Compliance

Gavroche; Boston (MA); Hybrid; USD 78,000 - 97,000; Full time

Job summary

The Museum of Science in Boston is seeking a Manager of Restricted Funds & Compliance to lead the stewardship of grants, gifts, endowments, contracts, and other restricted funding sources. This role reports to the Director and collaborates across Finance, Advancement, and program teams to ensure compliant, timely reporting and proper fund management.

Responsibilities include budgeting, reporting, reconciliations, and supporting audits, with a hybrid onsite requirement at the Museum of Science.

Qualifications

• Education: Bachelor’s degree in Accounting.
• Experience: 3+ years nonprofit accounting experience.
• Experience with grants management and donor compliance.
• Thorough knowledge of GAAP and nonprofit accounting principles.
• CPA certification is preferred.

Responsibilities

• Manage the full lifecycle of grants, gifts, endowments, contracts, and other restricted funding sources, from setup to reporting and closeout.
• Monitor restricted fund activity to ensure expenditures align with donor intent and applicable regulations.
• Partner with advancement and program teams to develop budgets and support funding proposals.
• Prepare reconciliations, journal entries, audit schedules, and other documentation for accurate reporting.
• Maintain processes, controls, and documentation for compliance and stewardship of restricted funds.
• Support month-end and year-end financial reporting activities and audits.

Skills

Grant management

Non-profit accounting

Donor compliance

GAAP

Excel

Access

Education

Bachelor's degree in Accounting

Tools

Excel

Access

Job description

Museum of Science, Boston

www.mos.org

Innovation and creativity come from the unique perspectives of a diverse staff. We value your perspective.

Who We Are

As science and technology increasingly shape our lives, the Museum of Science strives to equip and inspire everyone to use science for the global good while keeping up with the pace of change. Among the world’s largest science centers and New England’s most attended cultural institution, we engage nearly five million people a year – at Science Park and in museums around the world, in classrooms, and online.

The Museum’s singular location connecting Boston and Cambridge puts us at the junction of some of the world’s most influential academic institutions and industries, local and state government, schools, and the public. Trusted by each sector, we are ideally positioned to convene, inspire, and create meaningful experiences for all. Come join us on our mission to inspire a lifelong love of science in everyone and living our vision for a world where science belongs to each of us for the good of all of us.

Why We Need You

The Manager of Restricted Funds & Compliance plays a critical role in ensuring the effective stewardship of the Museum's grants, gifts, endowments, contracts, and other restricted funding sources. As a key partner to the Director, this position leads the day-to-day financial management and administration of restricted funds, provides guidance on compliance and financial stewardship, and works collaboratively across departments to ensure funds are managed accurately, responsibly, and in accordance with donor, sponsor, and regulatory requirements.

What You’ll Accomplish

• Manage the full lifecycle of grants, gifts, endowments, contracts, and other restricted funding sources, from setup and budgeting through reporting, stewardship, and closeout, as applicable.

• Monitor restricted fund activity to ensure expenditures comply with donor intent, sponsor requirements, Museum policies, and applicable regulations.

• Partner with advancement and program teams to develop budgets, support funding proposals, and provide guidance on allowable spending, fund availability, and compliance requirements.

• Prepare reconciliations, journal entries, audit schedules, and other documentation to support accurate reporting and strong financial stewardship.

• Maintain effective processes, controls, and documentation practices that strengthen compliance, accountability, and stewardship of grants, gifts, endowments, and other restricted funds across the Museum.

• Support the Finance team with month-end and year-end financial reporting activities and annual and targeted restricted fund planning, programmatic budgets, and audits required by internal and external stakeholders.

This is a HYBRID position, requiring at least one day per week working onsite at the Museum of Science in Boston.

What We’re Looking For (Competencies)

Core Competencies:

• Execution & Accountability: Able to independently manage high-volume, detail-oriented work with minimal ramp-up.
• Attention to Detail: Ensures accuracy across financial data, proposals, and compliance documentation.
• Collaboration: Works effectively across Finance, Advancement, and program teams.
• Problem Solving: Identifies and resolves compliance, budget, or documentation issues quickly.
• Communication: Clearly explains grant and financial requirements to non-financial stakeholders.

Qualifications & Experience

Minimum qualification requirements:

• Education: Bachelor’s degree in Accounting.
• Experience: 3 or more years of non-profit (or related) accounting experience.

Basic qualifications:

• Experience with grants management and donor compliance.
• Advanced computer knowledge including excel and access.
• Thorough knowledge of GAAP, UGG and nonprofit accounting principles.
• Strong communication skills.
• Preferred qualifications: CPA certification

How We Work-Our Values

• Mission-Focused: We inspire a lifelong love of science in everyone.
• Audience-Driven: Everything we do begins with the people we serve.
• Innovative: We are curious, take smart risks, share responsibility, and own outcomes.
• Generous: We offer time and energy towards common goals.

Salary Range

$78,000 — $96,500 USD

The Museum of Science is fully committed to Equal Employment Opportunity and to attracting, retaining, developing and promoting the most qualified employees without regard to their race, gender, color, religion, sexual orientation, national origin, age, physical or mental disability, citizenship status, veteran status, or any other characteristic prohibited by federal, state or local law. We are dedicated to providing a work environment free from discrimination and harassment, and where employees are treated with respect and dignity.