Manager, Proposal Development

Sentara Healthcare Inc; Virginia Beach, Northern (VA, KY); Hybrid; USD 90,000 - 130,000; Full time

Job summary

Sentara Healthcare Inc is seeking a Proposal Manager to lead end-to-end proposal development for RFPs/RFIs and other opportunities. You will coordinate cross-functional teams across operations, clinical, and legal to deliver high-quality, compliant responses in a fast-paced healthcare environment.

The role requires strong project management, attention to detail, and the ability to work independently while navigating complex procurement processes.

Qualifications

• Direct experience in leading bid/proposal programs from opportunity to submission.
• Knowledge of healthcare procurement processes and compliance requirements.
• Proven ability to manage multiple proposals with tight timelines.

Responsibilities

• Lead end-to-end proposal management from opportunity identification through final submission.
• Analyze RFPs, RFIs, and procurement documents to ensure compliance.
• Develop and maintain proposal timelines, project plans, and submission schedules.
• Coordinate cross-functional teams including operations, clinical, business development, legal, and leadership.
• Facilitate communication with senior leadership throughout the proposal lifecycle.
• Manage proposal documentation, content libraries, and version control.
• Identify risks and compliance concerns and elevate appropriately.
• Oversee proposal production, formatting, quality assurance, and submission activities.
• Lead proposal meetings and track action items to meet deadlines.
• Maintain and enhance proposal content libraries for efficiency.

Skills

Proposal management

Project coordination

Healthcare industry experience

Stakeholder communication

RFP/RFI analysis

Cross-functional collaboration

Job description

Overview

The Proposal Manager is responsible for leading the end-to-end proposal development process, ensuring the delivery of high-quality, compliant, and competitive responses to Requests for Proposals (RFPs), Requests for Information (RFIs), and other business opportunities. This role supports Employer Solutions, Occupational Health, Onsite Health Services, Employee Assistance Programs (EAP), and Medicaid-related vendor management initiatives. The ideal candidate will possess strong project management skills, healthcare industry experience, and the ability to work independently in a fast-paced environment.

Key Responsibilities

• Lead end-to-end proposal management from opportunity identification through final submission.
• Analyze RFPs, RFIs, and other procurement documents to ensure compliance with customer requirements.
• Develop and maintain proposal timelines, project plans, and submission schedules.
• Coordinate cross-functional teams, including operations, clinical, business development, legal, compliance, and executive leadership.
• Facilitate communication with senior leadership and executive stakeholders throughout the proposal lifecycle.
• Manage proposal documentation, content libraries, and version control processes.
• Identify potential risks, issues, and compliance concerns and elevate appropriately.
• Oversee proposal production, formatting, quality assurance, and submission activities.
• Lead proposal meetings and track action items to ensure adherence to deadlines.
• Maintain and enhance proposal content libraries to improve efficiency and response quality.