Manager, Proposal Development

Sentara Health Plans; Virginia Beach, Northern (VA, KY); Hybrid; USD 79,000 - 132,000; Full time

Benefits offered by this job

Medical, Dental, Vision plans

401k/403B with Employer Match

Paid Time Off and Sick Leave

Paid Parental & Family Caregiver Leave

Emergency Backup Care

Long-Term, Short-Term Disability, and

Job summary

Sentara Health seeks a Proposal Manager to lead end-to-end proposal development for RFPs, RFIs, and other opportunities within Employer Solutions, Occupational Health, Onsite Health Services, and Medicaid-related initiatives.

The role requires 5+ years in proposal management and 3+ years of leadership, with strong PM, stakeholder management, and executive communication skills. Base pay is competitive with benefits; remote options are not implied.

Qualifications

• Minimum of 5 years of proposal management experience.
• Minimum of 3 years of supervisory or leadership experience.
• Demonstrated experience managing complex RFP responses and proposal development projects.
• Strong project management, organizational, and stakeholder management skills.
• Experience facilitating cross-functional collaboration and executive-level communications.

Responsibilities

• Lead end-to-end proposal management from opportunity identification through final submission.
• Analyze RFPs, RFIs, and other procurement documents to ensure compliance with customer requirements.
• Develop and maintain proposal timelines, project plans, and submission schedules.
• Coordinate cross-functional teams, including operations, clinical, business development, legal, compliance, and executive leadership.
• Facilitate communication with senior leadership and executive stakeholders throughout the proposal lifecycle.
• Manage proposal documentation, content libraries, and version control processes.
• Identify potential risks, issues, and compliance concerns and elevate appropriately.
• Oversee proposal production, formatting, quality assurance, and submission activities.
• Lead proposal meetings and track action items to ensure adherence to deadlines.
• Maintain and enhance proposal content libraries to improve efficiency and response quality.

Skills

Project management

Stakeholder management

Cross-functional collaboration

Healthcare industry experience

Independent work

Education

Bachelor's degree in Business Administration Healthcare Administration Communications Marketing Project Management or related field

Job description

City/State Virginia Beach, VA Work Shift First (Days)

Overview

The Proposal Manager is responsible for leading the end-to-end proposal development process, ensuring the delivery of high-quality, compliant, and competitive responses to Requests for Proposals (RFPs), Requests for Information (RFIs), and other business opportunities. This role supports Employer Solutions, Occupational Health, Onsite Health Services, Employee Assistance Programs (EAP), and Medicaid-related vendor management initiatives. The ideal candidate will possess strong project management skills, healthcare industry experience, and the ability to work independently in a fast-paced environment.

Key Responsibilities

• Lead end-to-end proposal management from opportunity identification through final submission.
• Analyze RFPs, RFIs, and other procurement documents to ensure compliance with customer requirements.
• Develop and maintain proposal timelines, project plans, and submission schedules.
• Coordinate cross-functional teams, including operations, clinical, business development, legal, compliance, and executive leadership.
• Facilitate communication with senior leadership and executive stakeholders throughout the proposal lifecycle.
• Manage proposal documentation, content libraries, and version control processes.
• Identify potential risks, issues, and compliance concerns and elevate appropriately.
• Oversee proposal production, formatting, quality assurance, and submission activities.
• Lead proposal meetings and track action items to ensure adherence to deadlines.
• Maintain and enhance proposal content libraries to improve efficiency and response quality.

Education

Bachelor's degree in Business Administration, Healthcare Administration, Communications, Marketing, Project Management, or a related field.

Certification/Licensure

• APMP (Association of Proposal Management Professionals) Certification preferred.
• Project Management certification (PMP, CAPM, or equivalent) preferred.

Experience

• Minimum of 5 years of proposal management experience. (Required)
• Minimum of 3 years of supervisory or leadership experience. (Required)
• Demonstrated experience managing complex RFP responses and proposal development projects. (Required)
• Strong project management, organizational, and stakeholder management skills. (Required)
• Experience facilitating cross-functional collaboration and executive-level communications. (Required)
• Ability to work independently with minimal supervision and manage multiple priorities simultaneously. (Required)

We provide market-competitive compensation packages, inclusive of base pay, incentives, and benefits. The base pay rate for Full Time employment is:$79,497.60-$132,496.00. Additional compensation may be available for this role such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonus opportunities.

Benefits

• Caring For Your Family and Your Career
• Medical, Dental, Vision plans
• Adoption, Fertility and Surrogacy Reimbursement up to $10,000
• Paid Time Off and Sick Leave
• Paid Parental & Family Caregiver Leave
• Emergency Backup Care
• Long-Term, Short-Term Disability, and Critical Illness plans
• Life Insurance
• 401k/403B with Employer Match
• Tuition Assistance – $5,250/year and discounted educational opportunities through Guild Education
• Student Debt Pay Down – $10,000
• Pet Insurance
• Legal Resources Plan
• Colleagues have the opportunity to earn an annual discretionary bonus if established system and employee eligibility criteria is met.

Sentara Health is an equal opportunity employer and prides itself on the diversity and inclusiveness of its close to an almost 30,000-member workforce. Diversity, inclusion, and belonging is a guiding principle of the organization to ensure its workforce reflects the communities it serves. In support of our mission “to improve health every day,” this is a tobacco-free environment.

For positions that are available as remote work, Sentara Health employs associates in the following states: Alabama, Delaware, Florida, Georgia, Idaho, Indiana, Kansas, Louisiana, Maine, Maryland, Minnesota, Nebraska, Nevada, New Hampshire, North Carolina, North Dakota, Ohio, Oklahoma, Pennsylvania, South Carolina, South Dakota, Tennessee, Texas, Utah, Virginia, Washington, West Virginia, Wisconsin, and Wyoming.

Sentara Health is a Virginia and Northeastern North Carolina based not-for-profit integrated healthcare provider that has been in business for over 131 years. Offering hundreds of sites of care including 12 hospitals, PACE, home health, hospice, medical groups, imaging services, therapy, outpatient surgery centers, and an 858,000 member health plan. The people of the communities that we serve have nominated Sentara “Employer of Choice” for over ten years. U.S. News and World Report has recognized Sentara as having the Best Hospitals for 15+ years. Sentara offers professional development and a continued employment philosophy!