Manager – PE Fund Operations

Jobtailor; Washington (District of Columbia); On-site; USD 150,000 - 210,000; Full time

Job summary

Jobtailor is seeking a senior Fund Operations leader in Washington, DC, to oversee Hedge Funds and Private Equity activities, manage capital actions, and drive operational excellence across multiple teams.

The role requires deep expertise in alternative funds, strong vendor negotiation skills, and a proven ability to lead cross-functional projects while ensuring strict regulatory compliance and high-quality client service.

Qualifications

• Bachelor’s degree required; Masters/Advanced Degree preferred.
• 8-12 years Fund Operations experience.
• Experience with Hedge Funds and Private Equity.
• Vendor contract negotiation experience.
• Experience creating and managing vendor SLAs.
• Strong analytical and problem-solving skills.
• Excellent written and oral communication.
• Highly organized and detail-oriented.
• Ability to adapt in fast-paced environment.

Responsibilities

• Provide oversight and strategic leadership of private and hedge fund operations, including commingled vehicles and direct investments.
• Lead and strengthen relationships with fund vendors and custodians, focusing on client service and SLA adherence.
• Oversee capital activity for private fund vehicles, including capital calls, distributions, subscriptions, redemptions, and related activity.
• Evaluate and document end-to-end workflows and processes for alternative fund operations.
• Manage and develop fund operations talent, including team members in Baltimore.
• Participate in the Firm’s Valuation Committee regarding fair valuation and SEC regulatory compliance.
• Ensure compliance with regulatory requirements and facilitate accurate regulatory reporting with compliance and legal teams.
• Lead presentations with Fund Boards and coordinate board presentation materials and messaging.
• Oversee the launch, merging, and closing of funds in coordination with legal and internal teams.
• Collect and document enhancement and process requests from internal stakeholders.
• Execute ad hoc projects and strategic initiatives with Private Client, Institutional Sales and Service, Technology and Infrastructure.
• Advocate for clients and the firm through vendor contract and service level negotiations.

Skills

Fund Operations

Vendor Contract Negotiation

Regulatory Compliance

Process Enhancement

Team Leadership

Education

Bachelor’s degree

Masters/Advanced Degree preferred

Tools

AI-Enabled Productivity Solutions

Job description

• Provide oversight and strategic leadership of private and hedge fund operations, including commingled vehicles and direct investments
• Lead and strengthen relationships with fund vendors and custodians, focusing on client service and SLA adherence
• Oversee capital activity for private fund vehicles, including capital calls, distributions, subscriptions, redemptions, and related activity
• Evaluate and document end-to-end workflows and processes for alternative fund operations
• Manage and develop fund operations talent, including three colleagues in Baltimore
• Participate in the Firm’s Valuation Committee regarding fair valuation and SEC regulatory compliance
• Ensure compliance with regulatory requirements and facilitate accurate regulatory reporting with compliance and legal teams
• Lead presentations with Fund Boards and coordinate board presentation materials and messaging
• Oversee the launch, merging, and closing of funds in coordination with legal and internal teams
• Collect and document enhancement and process requests from internal stakeholders
• Execute ad hoc projects and strategic initiatives with Private Client, Institutional Sales and Service, Technology and Infrastructure
• Advocate for clients and the firm through vendor contract and service level negotiations

Requirements

• Bachelor’s degree required
• Masters/Advanced Degree preferred
• 8-12 years Fund Operations experience
• Experience working with alternative funds – Hedge Funds and Private Equity
• Vendor contract negotiation experience
• Management and creation of vendor service level agreements
• Superior analytical and problem-solving skills
• Superior written and oral communication skills
• Highly organized and detail-oriented
• Diligent work ethic
• Experience working in a team environment
• Proactive mentality
• Ability to adapt in a positive manner to rapidly changing priorities
• Ability to remain calm in a fast paced environment
• Ability to handle confidential material with utmost discretion
• Highly professional conduct
• Curiosity and a continuous improvement mindset
• Experience identifying process enhancements, improving efficiency, and leveraging new technologies and AI-enabled productivity solutions
• Authorized to work in the United States without current or future employer-sponsored work authorization

Core Competencies

Demonstrates extensive experience in Fund Operations, particularly with Hedge Funds and Private Equity, while ensuring compliance with regulatory requirements and enhancing operational efficiency. Proven ability to lead teams, manage vendor relationships, and execute strategic initiatives in a fast-paced environment.

Highest-signal resume keywords

• Fund Operations Management
• Vendor Contract Negotiation
• Regulatory Compliance
• Process Enhancement
• Team Leadership

Hard Skills

• Fund Operations Experience
• Alternative Funds Expertise
• Capital Activity Oversight
• SLA Management
• Analytical Skills
• Problem-Solving Skills
• Regulatory Reporting
• Process Documentation
• Valuation Committee Participation
• Project Execution

Soft Skills

• Superior Communication Skills
• Highly Organized
• Diligent Work Ethic
• Proactive Mentality
• Adaptability

Industry Keywords

• Hedge Funds
• Private Equity
• Commingled Vehicles
• Client Service
• Confidential Material Handling

Tools & Technologies

• AI-Enabled Productivity Solutions