Manager, Payroll

Jobgether; United States; On-site; USD 64,000 - 81,000; Full time

Benefits offered by this job

Salary range CAD 90,000–115,000

Job summary

Jobgether is seeking an experienced Manager, Payroll based in the United States to lead Canadian payroll and tax operations across eight operating companies for about 800 employees. The role emphasizes governance, system improvements, audits, and strong data integrity.

You will partner with HR, external providers, and senior leadership to standardize processes, mentor staff, and deliver accurate payroll with confidentiality and business continuity.

Qualifications

• 5–7 years of experience leading payroll teams in a high-volume, multi-province environment, including vendor and audit management.
• Experience managing diverse employee populations, including exempt and non-exempt employees, expatriates, executives, and incentive programs.
• In-depth knowledge of Canadian payroll legislation, tax requirements, and regulatory compliance.
• Certification from the National Payroll Institute (NPI), such as CPM or PCP.
• Advanced knowledge of ADP Workforce Now and Excel for financial reporting, data analysis, and reconciliations.
• Strong leadership and collaboration skills, with the ability to work effectively with external partners and stakeholders at all levels.
• Bachelor’s degree in finance, accounting, business administration, or a related field preferred.

Responsibilities

• Lead end-to-end Canadian payroll operations for eight operating companies, ensuring accurate, timely payroll processing and data integrity.
• Establish internal controls, governance standards, and procedures aligned with payroll regulations.
• Monitor changes in Canadian payroll legislation and coordinate implementation with HR and management.
• Oversee Canadian tax operations, including filings, notices, agency relationships, tax rate changes, and worker’s compensation reporting.
• Manage payroll tax services delivered by external providers, monitoring performance and risks.
• Lead payroll-related projects, including system implementations, integrations, audits, acquisitions, and process improvements.
• Develop payroll administration resources through mentoring, training, and knowledge sharing.
• Create and maintain standard operating procedures, policies, checklists, and logs to support consistency and continuity.
• Identify opportunities to streamline payroll and tax processes, optimize systems, and strengthen issue resolution.
• Partner with HR on payroll reporting, paid time off configurations, earning and deduction codes, general ledger files, and compliance inquiries.

Skills

Leadership

Communication

Collaboration

Problem-solving

Attention to detail

Excel

Education

Bachelor’s degree in finance, accounting, business administration, or related field

Tools

ADP Workforce Now

Excel

NPI CPM/PCP designation

Job description

Manager, Payroll based in United States

We are seeking an experienced payroll leader to oversee Canadian payroll and tax operations across multiple business entities, supporting approximately 800 employees. This role combines operational leadership, regulatory compliance, tax governance, and continuous process improvement in a complex, multi-province environment. You will strengthen internal controls, standardize procedures, and ensure payroll accuracy, confidentiality, and business continuity. Working closely with HR teams, external service providers, and senior leadership, you will drive system improvements, audits, integrations, and other strategic initiatives. You will also mentor payroll team members, develop best practices, and help ensure consistent, high-quality service across the organization.

Accountabilities

• Lead end-to-end Canadian payroll operations for eight operating companies, ensuring accurate, timely, and compliant payroll processing and maintaining strong data integrity.


• Establish and maintain internal controls, governance standards, and procedures aligned with federal and provincial payroll regulations.


• Monitor changes in Canadian payroll legislation and coordinate implementation, communication, and training with management and HR partners.


• Oversee Canadian tax operations, including amendments, tax notices, agency relationships, tax rate changes, annual filings, direct tax submissions, and workers’ compensation reporting.


• Manage payroll tax services delivered by external providers, monitoring performance, service quality, operational gaps, and potential risks.


• Lead payroll-related projects, including system implementations, integrations, audits, acquisitions, compliance initiatives, and process improvements.


• Manage and develop payroll administration resources through clear priorities, accountability, cross-training, mentoring, and knowledge sharing.


• Create and maintain standard operating procedures, policies, checklists, and tracking logs to support consistency, accountability, and business continuity.


• Identify opportunities to streamline payroll and tax processes, optimize systems, and strengthen issue resolution.


• Partner with HR teams on payroll reporting, paid time off configurations, earning and deduction codes, general ledger files, compliance matters, and specialized inquiries.

Requirements

• At least 5–7 years of experience leading payroll teams in a high-volume, complex, multi-province environment, including vendor and audit management.


• Demonstrated experience managing diverse employee populations, including exempt and non-exempt employees, expatriates, executives, and specialized incentive compensation programs.


• In-depth knowledge of Canadian payroll legislation, tax requirements, and regulatory compliance.


• Required certification from the National Payroll Institute (NPI), such as the Certified Payroll Manager (CPM) or Payroll Compliance Professional (PCP) designation.


• Advanced knowledge of ADP Workforce Now and strong Excel skills for financial reporting, data analysis, and reconciliations.


• Excellent leadership, communication, and collaboration skills, with the ability to work effectively with external partners and stakeholders at all organizational levels.


• Strong analytical and problem-solving abilities, with exceptional attention to detail and a commitment to accuracy, integrity, compliance, and confidentiality.


• A bachelor’s degree in finance, accounting, business administration, or a related field is strongly preferred.

Benefits

• Targeted annual salary range of CAD-equivalent $90,000–$115,000? The original posting lists a salary range of $90,000–$115,000 but does not explicitly specify the currency; confirm the applicable currency with the employer.


• Compensation may vary based on expertise, performance, and tenure, and may fall outside the published range.


• The opportunity to lead payroll and tax operations across multiple business entities and contribute to regional governance, systems, and process improvement initiatives.


• Opportunities to develop team capabilities and collaborate with senior leaders, HR partners, and external service providers.

We appreciate your interest and wish you the best!