Manager of Training Records & Scheduling

Breeze Aviation Group, Inc.; United States; On-site; USD 95,000 - 135,000; Full time

Benefits offered by this job

Health, Vision and Dental

HSA with Breeze Match

401K with Breeze Match

Generous PTO

Travel on Breeze and other Airlines

Job summary

Breeze Airways is seeking an experienced Regulatory Records Manager to lead the Crew Records team, ensure training record integrity, and maintain compliance with FAR requirements. You will oversee QTMS interfaces and generate leadership reports for FAA audits.

The role emphasizes cross-functional collaboration with Breeze Planning, Inflight, and People teams to optimize training schedules and vendor contracts.

Qualifications

• Five or more years of regulatory record keeping experience.
• Five or more years leading a records team.
• Advanced knowledge of FAR record keeping requirements.
• Experience working with a QTMS.

Responsibilities

• Manage and oversee the Pilot and Flight Attendant Records Specialists.
• Design and implement processes and controls to ensure training record integrity.
• Maintain training records per regulatory requirements and best practices.
• Manage the QTMS system and monitor interfaces with operations systems.
• Ensure currency of Pilot and Flight Attendant qualifications.
• Provide reports on trainer qualifications to leaders and the FAA.
• Oversee scheduling specialists for pilots and inflight training.
• Coordinate schedules for students, instructors, and devices for training.

Skills

Regulatory records management

Leadership

FAR knowledge

QTMS experience

English proficiency

Education

Bachelor's degree in a related field

Tools

QTMS

Microsoft Office

Adobe document management

Job description

Regulatory training records management and scheduling is a complex and vital function of airline operations that requires an expert knowledge of the Federal Aviation Regulations (FAR) and airline training programs.

Here’s what you’ll do

• Manage and oversee the Pilot and Flight Attendant (Crew) Records Specialists.
• Design and implement processes and controls that ensure the integrity of the training record processes.
• Maintain training records in accordance with regulatory requirements and industry best practices.
• Manage the QTMS system and monitor interfaces with operations systems.
• Vigilantly ensure the currency of Pilot and Flight Attendant team member qualifications.
• Regularly provide reports on Pilot and Flight Attendant team member qualifications to company leaders and the Federal Aviation Administration.
• Manage and oversee Pilot and Flight Attendant Scheduling Specialists.
• Oversee the development and implementation of student, instructor and device schedules for Pilot training and Inflight training.
• Manage and oversee instructor Open Time and scheduling issues as they arise for Pilot training and Inflight training.
• Actively communicate with instructors, evaluators, and team members regarding training scheduling for both Pilot and Inflight training.
• Continuously communicate with Breeze Crew Planning, Inflight and People Team departments and training vendors to ensure efficient team member training scheduling.
• Build relationships with key internal learning stakeholders and training vendors to work towards enhancing existing agreements, communicating changes, and updating contracts.
• Represent Breeze at all internal (IAP, IEP) and external (FAA, DoD, IOSA) training records audits.
• Achieve performance measures and adhere to established standards in conjunction with Breeze Aviation Group Values of Safety, Kindness, Integrity, Ingenuity and Excellence.

Here’s what you need to be successful

• Five (5) years of regulatory record keeping experience.
• Five (5) years leading a record keeping team.
• Advanced knowledge of FAR record keeping requirements.
• Experience working with a QTMS.
• Ability to read, write, speak, and understand the English language.
• Must have authorization to work in the US as defined by the Immigration Reform Act of 1986.

Skills/Talents

• Excellent oral and written communication skills.
• Work collaboratively with Breeze team members and departments.
• Meticulous attention to detail related to training records and regulatory training requirements.
• Embodies the Breeze corporate values – Focused on safety, exercises kindness, operates with the highest degree of integrity, tackles problems with ingenuity, and constantly pursues excellence.
• Demonstrated ability to manage multiple projects simultaneously.
• Excellent organizational and time-management skills.
• Proficient in Microsoft Office Suite and Adobe document management software.
• Exemplifies Breeze’s safety culture, values, and mission.

Physical Demands & Working Conditions

Prolonged periods of sitting at a desk and working on a computer

Frequent use of hands and fingers for typing, handling documents, and operating standard office equipment

Occasionally lift and/or move up to 15 pounds

Occasional standing, walking, bending, and reaching within an office environment

Clear verbal and written communication, requiring adequate speech, hearing, and vision

Must be able to perform the essential functions of the position with or without reasonable accommodation

Perks of the Job

• Health, Vision and Dental – Full Time
• Health Savings Account with Breeze Employee Match
• 401K with Breeze Employee Match
• Generous PTO
• Travel on Breeze and other Airlines too!

Breeze Airways provides equal employment opportunities to all Team Members and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.