Manager of Scholarships (Reg FT)

Community College of Allegheny County; Pennsylvania; Hybrid; USD 51,000 - 63,000; Full time

Benefits offered by this job

Health Coverage

Four-day summer workweek

403(b) match

Tuition assistance

Job summary

Community College of Allegheny County (CCAC) is seeking a Manager of Scholarships to oversee administration, promotion, and distribution of 125+ foundation scholarships. The role partners with donors and CCAC staff, delivering annual fund reports and coordinating scholarship cycles twice a year.

The position requires a bachelor’s degree and several years in higher education administration, with knowledge of scholarship software.

Qualifications

• Bachelor’s degree and minimum of 3 years’ experience in responsible administrative position, or associate’s degree and minimum of 5 years’ experience in a relevant higher education administrative position.
• Experience with nonprofit management or higher education administration; experience with and/or knowledge of Raiser’s Edge and AwardSpring or other scholarship management software.

Responsibilities

• Administer the management, promotion, application review, and distribution of foundation-funded and pass-through scholarships twice annually or as needed
• Manage scholarship cycle timelines and deadlines; work with staff to determine scholarship award amounts.
• Update scholarship applications annually or as needed; assist students in application process through application workshops, training resources, and direct communication.
• Run reports as requested; and host in-person promotion events at CCAC campus and center locations.
• Work collaboratively with CCAC offices including ITS, Registrar, Student Accounts, Financial Aid, and Finance to administer the scholarship program.
• Create, collate, and provide customized annual reports for scholarship fund donors on an annual basis.
• Assist the Executive Director of Advancement Operations and the Director of Scholarships and Alumni Affairs with the planning and execution of the annual Scholarship Luncheon.
• Manage the scholarship program email account and scholarship program hotline. Respond to all incoming communications and requests in a timely and professional manner.
• Maintain, update and monitor web pages for the scholarship program.
• Update and maintain scholarship program resources, award tracking, and application site. Provide queries and reports on data when requested and perform other administrative-related duties as required or assigned. Identify and recommend opportunities to improve scholarship processes and resources.
• Serve as project representative at appropriate meetings, events and activities.
• Assist with CCAC Educational Foundation activities.
• Perform other related duties as required or assigned.

Skills

Initiative

Independent judgment

Communication

Organization

Confidentiality

Education

Bachelor’s degree

Associate’s degree

Tools

Raiser’s Edge

AwardSpring

Job description

Position Title: Manager of Scholarships (Reg FT)

Employment Type: Foundation Funded Full-Time
Department: CCAC Educational Foundation

Campus: Main Campus

Salary Grade: Admin 14 - $57,178

Remote Work Option: Hybrid (May be subject to change)

Additional Information: This position will remain open until filled.

Work Hours: Standard College hours are Monday – Friday, 8:30 am – 4:30 pm; Additional hours, including evening and weekend hours, may be needed to meet the needs of the department.

General Summary: This position facilitates the administration, promotion, and distribution of 125+ scholarships from the Foundation to CCAC students, works directly with scholarship application review committees comprised of foundation donors and CCAC staff, and provides annual reports to 80+ scholarship fund founders.

Requirements

Bachelor’s degree and minimum of 3 years’ experience in responsible administrative position, or associate’s degree and minimum of 5 years’ experience in a relevant higher education administrative position.

Preferred Qualifications

Experience with nonprofit management or higher education administration; experience working in a scholarship program; experience with and/or knowledge of Raiser’s Edge and AwardSpring or other scholarship management software.

Competencies

• Initiative and independent judgment.
• Accountability and follow-through.
• Planning, organization, and attention to detail.
• Problem-solving and adaptability.
• Collaboration and relationship management.
• Commitment to student service and confidentiality.

Knowledge, Skills, and Abilities

Knowledge of:

• Microsoft Office Suite.
• Scholarship administration and software utilization practices preferred.

Skills and Abilities:

• Excellent written and verbal communication, organizational, and interpersonal skills.
• Ability to take initiative, exercise sound judgment, and work independently with limited day-to-day direction.
• Ability to organize and prioritize multiple responsibilities and meet deadlines.
• Ability to maintain accurate records and effectively use scholarship management systems.
• Ability to work collaboratively with students, donors, faculty, staff, and other stakeholders.
• Ability to maintain confidentiality and handle sensitive information appropriately.

Duties

• Administer the management, promotion, application review, and distribution of foundation-funded and pass-through scholarships twice annually or as needed
• Manage scholarship cycle timelines and deadlines; work with staff to determine scholarship award amounts.
• Update scholarship applications annually or as needed; assist students in application process through application workshops, training resources, and direct communication.
• Run reports as requested; and host in-person promotion events at CCAC campus and center locations.
• Work collaboratively with CCAC offices including ITS, Registrar, Student Accounts, Financial Aid, and Finance to administer the scholarship program.
• Create, collate, and provide customized annual reports for scholarship fund donors on an annual basis.
• Assist the Executive Director of Advancement Operations and the Director of Scholarships and Alumni Affairs with the planning and execution of the annual Scholarship Luncheon.
• Manage the scholarship program email account and scholarship program hotline. Respond to all incoming communications and requests in a timely and professional manner.
• Maintain, update and monitor web pages for the scholarship program.
• Update and maintain scholarship program resources, award tracking, and application site. Provide queries and reports on data when requested and perform other administrative-related duties as required or assigned. Identify and recommend opportunities to improve scholarship processes and resources.
• Serve as project representative at appropriate meetings, events and activities.
• Assist with CCAC Educational Foundation activities.
• Perform other related duties as required or assigned.

Job Open Date: 10/16/2026

At CCAC, we take pride in offering an exceptional benefits package designed to support our employees’ personal and professional well-being:

• Comprehensive Health Coverage: Access to an excellent health plan with a very low out-of-pocket expense network option.
• Generous Time Off: Enjoy a range of time-off benefits that are tailored to your position, along with a four-day workweek in the summer for an ideal work-life balance. These benefits vary and may include vacation, personal, sick, and holiday pay, as well as options like collegial coverage for faculty.
• Retirement Planning: Options include a 403(b) retirement plan with up to 10% employer match or a state-defined benefit pension.
• Financial Peace of Mind: Employer-paid benefits include group life insurance, short/long-term disability, and access to flexible spending accounts (FSAs).
• Wellness Support: Our Employee Assistance Program (EAP) is available for confidential support, with resources to address personal and professional challenges.
• Educational Support: Take advantage of tuition waivers, tuition reimbursement, Public Service Loan Forgiveness (PSLF) eligibility, and a variety of professional development opportunities to grow your career.
• Exclusive Employee Perks & Rewards: Save on theme parks, sporting events, electronics, and more!
• Additional Advantages: Free employee parking to make your commute easier.

Job Category: Administrators

Job Slot: F538

Clearances: Current criminal record/child abuse clearances will be required if offered the position and to be employed at the College. The three clearances are Pennsylvania Child Abuse History Clearance, Pennsylvania State Police Criminal Records Check, and Federal Bureau of Investigations (FBI) Criminal Background Check. The College has provided instructions on how to obtain these clearances, which are available here .

Transcripts: Official educational transcripts will be required if offered a position.