Manager of Permissions and Royalties

Oregon Catholic Press; Lake Oswego (OR); On-site; USD 90,000 - 96,000; Full time

Benefits offered by this job

Medical benefits

403(b) retirement plan

Generous paid time off

12–14 paid holidays annually

Job summary

Oregon Catholic Press seeks a Manager of Permissions & Royalties to help optimize copyright administration across its Music Publishing division. You’ll ensure accurate copyright data, oversee licensing, and drive system improvements including AI-driven processes to boost efficiency.

The role requires a strong background in copyright administration, leadership experience, and the ability to collaborate across departments while adhering to industry standards. OCP offers comprehensive benefits.

Qualifications

• Bachelor’s degree or equivalent in Business Administration, Accounting, Music or Technology.
• 5+ years of relevant work experience.
• Proficient in detail-oriented work.
• Experience with Excel and database management tools.
• Excellent written and verbal communication skills.
• Knowledge of U.S. copyright law.
• Adapt to changes in technology and systems.

Responsibilities

• Proactively seek opportunities for increasing copyright revenue and expanding our customer reach.
• Actively network and represent OCP within the publishing administration industry and among industry stakeholders.
• Responsible for the accuracy, timeliness and completeness of the key copyright information maintained within systems and databases.
• Supervise personnel performing Permissions, Contract and Royalty functions for OCP.
• Establish, document, train and maintain clear processes for entry of contract and copyright data.
• Establish, document, train and maintain clear processes relating to licensing OCP copyrights and recordings.
• Supervise the administration of Master Lease, Recording Producer, Author, Artwork and other contracts.
• Review royalty reports to verify payments align with contracts.
• Collaborate with departments to update processes for notifications, handoffs and validation of information.
• Serve as subject matter expert in royalties and permissions for new ideas and projects.
• Coordinate with legal on IP protection matters.
• Manage Contract and Royalty Administration Budget.
• Establish KPIs and assist in dashboards design and implementation.
• Test, implement and oversee new systems, including AI tools, with documentation and training.
• Identify and implement business practices aligned with industry standards.
• Identify and participate in industry events and partnerships.

Skills

Detail-oriented

Communication skills

Adaptability to technology

Bilingual English/Spanish

Education

Bachelor’s degree or equivalent in Business Administration, Accounting, Music or Technology

Tools

Excel

Database management

Job description

Description

PRIMARY PURPOSE

The Manager of Permissions & Royalties plays a pivotal role in shaping the future of OCP’s Music Publishing division by aiding in its ability to exploit the copyrights owned and administered by OCP to the fullest extent possible. This position is responsible for ensuring that the key copyright information upon which the copyright catalogue is built, specifically song title, music ID, ownership, share breakdown, and vendor information is accurate and complete. This person will be responsible for overseeing expansion for the optimization and growth of OCP’s copyright administration services. They are an integral participant in the development and execution of new and updated contracts between OCP and composers/songwriters, artists, publishers/labels and other third parties to help ensure OCP is in line with industry standards and prevailing royalty rates. Additionally, the Manager of Permissions & Royalties will be instrumental in the testing, implementation, and ongoing oversight of any new systems and tools, including the utilization of artificial intelligence, to aid in process improvement and increased efficiency for OCP, along with providing documentation and training necessary for on-going users.

WHO WE ARE

OCP is a self-supporting, non-profit Catholic publishing company striving to help people encounter God and His love through music and liturgical resources. At OCP, we value Empathy, Humility, and Passion in our teammates. We also support our employees with great benefits and opportunities for growth. We think it’s a great place to be a part of, and we think you will, too. If you are interested in joining our team and have the experiences described below, we would love to hear from you.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Proactively seek opportunities for increasing copyright revenue and expanding our customer reach.
• Actively network and represent OCP within the publishing administration industry and among industry stakeholders.
• Responsible for the accuracy, timeliness and completeness of the key copyright information maintained within or used by the royalty system, copyright database, licensing platform, OCP Publishing websites, payables system and ERP.
• Supervise personnel performing Permissions, Contract and Royalty functions for OCP.
• Establish, document, train, and maintain clear processes for timely and accurate entry of contract and copyright data in the appropriate systems or data warehouses.
• Establish, document, train and maintain clear processes relating to licensing OCP copyrights and recordings via manual requests or licensing platforms.
• Supervise the administration of Master Lease Agreements; Recording Producer Agreements; Author Agreements; Artwork Agreements and other special contracts negotiated within the various OCP verticals.
• Review periodic royalty reports to verify that payments are consistent with contracts and appear reasonable.
• Collaborate with Label Group, Products, Shared Services and other departments within Music Publishing to update processes to help ensure proper notification, handoff and validation of necessary information relative to contracts, permissions, copyrights and licenses for the appropriate calculation and payment or receipt of royalties or licenses and the relevant documentation, as needed.
• Serve as subject matter expert in royalties and permissions, and provide royalty expertise for new product ideas, new label activities and new publishing projects.
• Coordinate with legal on matters relating to the protection of OCP’s intellectual property.
• Manage Contract and Royalty Administration Budget.
• Establish key performance metrics for the department and assist in the design and implementation of related dashboards
• Test, implement, and oversee any new systems and tools, including the utilization of artificial intelligence, to aid in process improvement and increased efficiency for OCP, and provide documentation and training necessary for on-going users.
• Identify and implement business practices to align with changes in industry standards.
• Identify and participate in relevant industry events and cultivate relationships and strategic partnerships with other Publishing administration providers.

SUPERVISORY DUTIES AND RESPONSIBILITIES

• Recruit, select, orient and train new employees, as applicable
• Provide leadership and effective performance management for each direct report:
• Set goals and communicate performance expectations for direct reports
• Schedule and maintain weekly or bi-weekly one-on-one meetings with each direct report to connect with, support, guide, get status updates, provide feedback and identify employee needs
• Provide real-time feedback and document progress, achievements and concerns
• Complete scheduled performance appraisals for each direct report by due date
• Provide appropriate training and development opportunities
• Approve time off requests in HRIS system and work with HR to appropriately handle protected leave
• Approve timecards for non-exempt direct reports, if applicable, prior to bi-weekly payroll processing
• Ensure compliance with employment laws and company policy (including enforcing state-mandated rest break and meal period requirements for non-exempt direct reports)
• Manage budget as assigned
• Ensure organizational health principles are practiced throughout the team, with a focus on behaviors that exemplify OCP’s core values of Empathy, Humility and Passion
• Other supervisory duties as required

OTHER DUTIES AND RESPONSIBILITIES

• Create or design special reports for other departments/divisions or composers’/copyright holders, as needed.
• Stay current on music industry news or trends as they relate to royalties, contracts, licensing and permissions for Music Publishing
• Other duties as assigned

Requirements

MINIMUM REQUIRED QUALIFICATIONS & EXPERIENCE

• Bachelor’s degree or equivalent specializing in: Business Administration, Accounting, Music or Technology
• 5+ years of relevant work experience
• Proficient in detail-oriented work
• Experience and an above average level of proficiency with Excel and database management tools
• Excellent written and verbal communication skills
• Proven ability to adapt to changes in technology and systems
• Knowledge of U.S. copyright law

PREFERRED QUALIFICATIONS & EXPERIENCE

• 3+ years of work experience at OCP or other music publisher
• 3+ years of prior supervisory experience
• Written and verbal bilingual (English, Spanish) fluency, a plus

COMPENSATION & BENEFITS

Estimated starting pay range between $89,600 - $96,200, depending on qualifications and experience.

OCP has an outstanding benefits package to care for our employees and their families, including:

• Excellent medical benefits with dependent coverage
• Dental, vision, flexible spending, and life/long-term disability plans
• 403(b) retirement plan with employer contributions
• Generous paid time off accruals and 12-14 paid holidays annually

OCP is an Equal Opportunity Employer that seeks a diverse workforce from all racial, ethnic, and socio-economic backgrounds, and all qualified applicants will receive consideration without regard to any category protected by law. Inquiries are encouraged from candidates who will enrich and contribute to the cultural and ethnic diversity of our organization.