Manager of Maintenance

Vincentian Collaborative System; Pittsburgh (Allegheny County); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical coverage

Vision coverage

Dental coverage

PTO

Sick time

Floating holiday

Retirement plan

Voluntary benefits

Employee discounts

Job summary

Vincentian Collaborative System is seeking a Manager of Maintenance to lead maintenance operations and ensure facilities are safe, welcoming, and well-maintained for residents, families, employees, and visitors.

You will supervise staff, coordinate repairs and preventive maintenance, manage safety and compliance, and contribute to the department’s day-to-day needs in a hands-on leadership role that supports a 24/7 healthcare environment.

Qualifications

• A bachelor’s degree in maintenance, environmental services, or a related field is preferred.
• At least five years of maintenance or environmental services management or supervisory experience is preferred.
• A valid driver’s license is required.
• Prior experience in healthcare or long-term care settings is preferred.
• Strong leadership, delegation, coaching, and team development skills.

Responsibilities

• Lead and coordinate daily maintenance activities, including repairs, preventive maintenance, and facility improvement projects.
• Perform hands-on maintenance duties as needed to support department operations.
• Establish and monitor preventive maintenance programs, evaluate performance, and improve procedures to promote efficiency.
• Regularly inspect facility conditions and identify needed repairs, painting, equipment updates, and other improvements.
• Coordinate with other departments to address facility concerns and minimize disruptions to daily operations.
• Oversee inventory and supplies to ensure appropriate stock levels and responsible use of resources.
• Assist with groundskeeping, landscaping, snow removal, and ice management as needed.
• Respond to maintenance emergencies when necessary and participate in an on-call rotation as required.
• Ensure maintenance practices comply with applicable regulations, licensing requirements, and Vincentian policies.
• Maintain required safety documentation and support safety programs with the Safety Manager.
• Keep departmental records and reports current and address opportunities for improvement.

Skills

Team leadership

Budget management

Maintenance operations

Safety compliance

Communication

Scheduling

Payroll processing

Education

Bachelor’s degree in maintenance or related field

Tools

Microsoft Office

General computer applications

Job description

• Employee Type Exempt-FT
• Manage Others Yes

Manager of Maintenance

Are you an experienced maintenance professional who enjoys leading a team, solving problems, and keeping facilities running smoothly? Vincentian is looking for a dependable, hands-on Manager of Maintenance to oversee maintenance operations and help ensure our facilities remain safe, functional, and welcoming for the people we serve.

In this role, you'll lead maintenance staff, coordinate repairs and preventive maintenance, oversee facility safety and compliance, and help manage the day-to-day needs of the department. This is a hands-on leadership position where you'll have the opportunity to make a meaningful difference in the quality of our environment and the experiences of our residents, families, employees, and visitors.

What You'll Do

Maintenance and Facility Operations

Lead and coordinate daily maintenance activities, including repairs, preventive maintenance, and facility improvement projects.

Perform hands-on maintenance duties as needed to support department operations.

Establish and monitor preventive maintenance programs, evaluate performance, and improve procedures to promote efficiency and reliability.

Regularly inspect facility conditions and identify needed repairs, painting, equipment updates, furniture relocation, and other improvements.

Coordinate with other departments to address facility concerns and minimize disruptions to daily operations.

Oversee inventory and supplies to ensure appropriate stock levels and responsible use of resources.

Research and recommend maintenance supplies, tools, and equipment.

Assist with groundskeeping, landscaping, snow removal, and ice management as needed.

Respond to maintenance emergencies when necessary and participate in an on-call rotation as required.

Safety, Compliance, and Quality

Ensure maintenance practices comply with applicable federal, state, and local regulations, licensing requirements, and Vincentian policies and procedures.

Maintain required regulatory and life safety documentation.

Partner with the Safety Manager to develop and support safety programs that protect residents, employees, and visitors.

Participate in Safety Committee activities and conduct inspections, audits, and follow-up on corrective actions.

Promote safe work practices, appropriate use of personal protective equipment, and proper handling of tools, equipment, and materials.

Support cleanliness and sanitation standards when housekeeping or laundry services fall within the department’s responsibilities.

Maintain accurate departmental records and reports, review results, and address opportunities for improvement.

Team Leadership and Department Management

Supervise maintenance employees, establish expectations, delegate assignments, and monitor work quality and completion.

Schedule staff to meet operational needs while following established staffing and budget guidelines.

Recruit, onboard, train, coach, and develop team members in collaboration with People Operations.

Provide ongoing feedback and contribute to employee performance reviews.

Address performance concerns and administer corrective action in partnership with People Operations, as appropriate.

Complete payroll entries and approvals accurately and on time.

Oversee accounts payable and invoice processing to support timely payments and responsible budget management.

Assist with departmental budgeting and monitor expenses to ensure effective use of resources.

Keep departmental policies and procedures current and aligned with applicable regulations and organizational standards.

Follow Vincentian's mission, values, Code of Ethical Conduct, and compliance requirements.

What We're Looking For

A bachelor’s degree in maintenance, environmental services, or a related field is preferred.

A valid driver's license is required.

At least five years of maintenance or environmental services management or supervisory experience is preferred.

Working knowledge of mechanical, electrical, and HVAC systems; construction techniques; applicable building and safety codes; and sanitation standards.

Previous maintenance or environmental services experience in a healthcare or long-term care setting is preferred.

Strong leadership, delegation, coaching, and team development skills.

Excellent organizational, analytical, problem-solving, and decision-making abilities.

Experience managing budgets, monitoring expenses, and coordinating resources.

Proficiency with Microsoft Office and general computer applications.

Strong written and verbal communication skills and the ability to collaborate effectively across departments.

Dependability, integrity, adaptability, sound judgment, and a commitment to safety, quality, and continuous improvement.

A commitment to treating residents, families, visitors, and coworkers with kindness, respect, and dignity.

As a full-time Vincentian employee you'll have access to a variety of benefits, including:

Medical, vision, and dental coverage

Generous paid time off (PTO)

Sick time

Floating holiday

Retirement plan with employer contribution

Additional voluntary benefits

Employee perks and discounts

This role supports a healthcare environment that operates 24 hours a day, seven days a week. The position may involve working indoors and outdoors in varying temperatures, responding to facility needs, and encountering equipment, hazardous materials, infectious diseases, bodily fluids, and other conditions common to a resident care setting. Employees may also encounter unpleasant odors or residents who are physically or verbally aggressive. Appropriate safety procedures and personal protective equipment must be used.

Why Vincentian?

Vincentian is a mission-driven, nonprofit organization committed to nurturing and sustaining a ministry of compassionate care that preserves the human dignity of persons within a diverse and changing society.

Our values of spirituality, compassion, quality, dignity, collaboration, advocacy, stewardship, and innovation guide our work every day. As Manager of Maintenance, you'll help create and maintain safe, comfortable, and welcoming environments that support the well-being of our residents, employees, and visitors.

If you're a skilled maintenance professional who enjoys leading a team, keeping facilities in excellent condition, and making a difference through your work,we'd love to hear from you!

Vincentian is an Equal Opportunity Employer.