Manager of Campus Event and Rentals

Girard Estate; Philadelphia (Philadelphia County); On-site; USD 60,000 - 90,000; Full time

Job summary

Girard College in Philadelphia seeks a Manager of Events and Rentals to lead campus events and rental experiences, aligning with the college's mission and brand. You will oversee campus rentals, special events, commencements, and campus programs, coordinating with internal teams and external partners.

The role requires building strong client relationships, managing budgets, and ensuring seamless planning from inquiry to post-event follow-up, including safety with the Director of Public Safety.

Qualifications

• 2-3 years or more of event planning experience.
• Demonstrates commitment to mission, values, diversity, equity and inclusion.
• Excellent time management and ability to multitask in a fast-paced environment.
• Ability to collaborate with teams, vendors and clients to deliver quality events.

Responsibilities

• Lead campus rentals program including Founders Hall and other locations.
• Manage rental process from inquiry to contract, planning and post-event follow-up.
• Develop annual marketing strategy to promote campus rentals and revenue.
• Oversee day-to-day logistics, calendars, and liaison with the exclusive caterer.
• Build relationships with clients, vendors, and community partners; ensure safety protocols.

Skills

Event planning

Time management

Multitasking

Detail orientation

Team collaboration

Relationship building

Project management

Customer service

Diversity & inclusion

Job description

About Us

Girard College is a place that speaks to Philadelphias historic past as well as the promise of its future. Located on a sprawling 43-acre campus in North Philadelphia, Girard is home to a full-scholarship, grades 1-12 residential boarding school for children from single-parent families with limited financial resources.

More than 20,000 students have passed through the gates of Girard College since its founding, all of whom have been beneficiaries of fully-funded scholarships that today are valued at approximately $65,000 a year. Girards intentional racial segregation was successfully challenged and overturned in 1968, due to the work of the legendary local attorney Cecil B. Moore the College became the focal point of Philadelphias civil rights movement in the 1960s. Girard Colleges desegregation led to other schools and city-wide agencies in Philadelphia desegregating. The Girard protests featured national civil rights leaders, including Dr. Martin Luther King, Jr., and scores of local Freedom Fighters who marched around the 10-foot wall that marks the Colleges perimeter. Gender restrictions were dropped in 1984 when the school first admitted female students.

Today, Girard chooses to acknowledge its lived history and is simultaneously focused on leveraging resources and seizing opportunities to meet the moment and lead, as it continues to deliver on its promise to educate children from limited financial circumstances. With a student enrollment of approximately 300 children, Girard features a 100% college acceptance rate and continues to provide guidance and support for its students during and even after graduation with a range of scholarship opportunities that help them become lifelong learners and productive public citizens.

Position Overview and Reporting Structure

The Manager of Campus Events and Rentals is responsible for leading the planning, coordination, and execution of campus events and rental experiences at Girard College. This role supports the Operations Division in delivering high-quality events that reflect Girard Colleges mission, brand, and standards of excellence.

Key areas of responsibility include campus rentals, special events, Commencement, Senior Prom, Campus Chapel programs, and events held at Founders Hall and other campus locations.

The Manager will build strong relationships with internal teams, external partners, clients, vendors, and community stakeholders while ensuring events are executed seamlessly from planning through completion.

The position may routinely require evening, weekend, and possible holiday work to support events.

The Manager of Events and Rentals reports directly to the Vice President of Operations.

Key Responsibilities

Campus Rentals

The Manager of Events and Rentals will be responsible for all duties related to the development and management of the campus-wide rentals program at Girard College. This role will interface regularly with leadership at Girard College and the Girard Estate, as well as external stakeholders. This person must develop positive working relationships and a deep understanding of the needs and goals of all entities. Responsibilities for this role fall into three key categories:

Lead the rentals program at Girard College, including Founders Hall and all other campus locations.

• Implement rental contracts and campus events with precision and detail, ensuring that each rental opportunity brings value to the GC Brand.
• Lead and manage Girard Colleges campus-wide rental program, including Founders Hall and other designated campus spaces.
• Manage the rental process from initial inquiry through contract execution, event coordination, and post-event follow-up.
• Ensure rental opportunities align with Girard Colleges brand, mission, policies, and operational standards.
• Develop and maintain strong relationships with clients, vendors, the Girard Estate, internal stakeholders, and community partners.
• Prepare monthly rental activity, revenue, and expense reports for the Vice President of Operations.
• Monitor rental budgets, revenue, expenses, and overall program performance.
• Collaborate with departments across the College to ensure successful event planning and execution.
• Partner with the Director of Public Safety to ensure appropriate communication, access, and safety protocols for guests and visitors.

Lead external sales, marketing, and client management efforts

• Develop and implement an annual marketing strategy to increase awareness and revenue opportunities for campus rentals.
• Collaborate with internal teams and the Colleges exclusive caterer to promote campus rental opportunities.
• Identify and pursue new business opportunities through client outreach, networking, industry events, and partnerships.
• Develop initiatives and strategies to increase campus rental activity and strengthen client relationships.
• Build relationships with corporate, nonprofit, community, and hospitality partners.
• Represent Girard College at relevant industry and networking events, including engagement with the local Convention and Visitors Bureau.
• Conduct outreach to current and prospective clients to ensure a positive customer experience and encourage repeat business.
• Monitor marketing and sales efforts and adjust strategies based on results and market opportunities.

Oversee day-to-day logistics of rentals program

• Analyze business inquiries, sales, availability, and close rates to determine potential policy updates
• Maintain event calendar
• Serve as liaison with Girard Colleges Exclusive Caterer

Qualifications

• A deep commitment to Girards mission and alignment with Girards values
• A demonstrated commitment to Diversity, Equity, and Inclusion
• Excellent time management skills and ability to multitask and prioritize work
• 2-3 years or more of event planning experience
• Superior organizational skills and attention to detail and quality
• Ability to assess and manage a variety of competing priorities in a time-sensitive environment while meeting deadlines with utmost professionalism
• Ability to effectively work on a team in a complex, fast-paced environment
• Relationship building
• Project management and organization
• Ability to work with a diverse client base and build collaboration across campus
• A strong customer Service orientation

EEO

Girard College provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.