Admissions Associate

Girard Estate; Philadelphia (Philadelphia County); On-site; USD 55,000 - 63,000; Full time

Benefits offered by this job

Complete benefits program

Opportunities for professional growth

Job summary

Girard College in Philadelphia is hiring an Admissions Associate to provide critical administrative and operational support to the Admissions Office. This role involves maintaining applicant records, coordinating communications, and ensuring efficient admissions processes.

The ideal candidate will have a Bachelor's degree and at least two years of administrative experience. Strong communication, organizational skills, and customer service experience are essential. Competitive compensation and professional growth opportunities are offered.

Qualifications

• Minimum of two years administrative experience, preferably in admissions or education.
• Strong organizational and record-keeping skills with exceptional attention to detail.
• Excellent written and verbal communication skills.

Responsibilities

• Support phases of the admissions process including outreach and enrollment management.
• Conduct interviews and campus tours for prospective students.
• Serve as primary point of contact for applicants and families.

Skills

Organizational skills

Communication skills

Customer service experience

Detail-oriented

Microsoft Office Suite proficiency

Education

Bachelor's degree preferred

Associate degree with relevant experience

Tools

Database management systems

Job description

Admissions Associate

Girard College - Philadelphia, PA

Salary Range $55,000.00 - $63,000.00 Level Experienced Position Type Regular Full Time Education Level Bachelor's Degree

About Girard College

Girard College is a full‑scholarship boarding school dedicated to fostering intellectual curiosity, social development, and emotional growth in academically focused students from underserved communities. Through intentionally designed academic and residential programs, Girard College ensures every student has the opportunity, support, and resources needed to achieve excellence and prepare for advanced education.

Position Summary

The Admissions Associate provides administrative and operational support to the Admissions Office. This role is responsible for maintaining applicant records, coordinating communications, scheduling appointments and events, preparing reports, and ensuring the efficient operation of admissions processes. The position serves as a key point of contact for prospective students and families while supporting the Director of Admissions with daily administrative functions and enrollment‑related activities.

Purpose of the Role

The Admissions Associate supports the Admissions Office by managing administrative processes, maintaining accurate records, coordinating communications, and assisting with admissions events and enrollment activities. This role helps ensure a seamless and professional experience for prospective students and families while supporting the achievement of the College's enrollment goals.

Admissions and Recruitment – Essential Duties and Responsibilities

• Support all phases of the admissions process, including outreach, enrollment management, recruitment, and applicant engagement
• Conduct interviews and campus tours for prospective students and families
• Serve as a primary point of contact for applicants and families, providing timely, professional communication via phone, email, and text messaging
• Process admissions documentation and maintain accurate applicant records
• Assist with admissions decision‑making in accordance with established criteria and timelines
• Prepare admissions reports and support data tracking and analysis
• Plan, coordinate, and participate in recruitment events, including open houses, information sessions, school visits, and community outreach activities
• Collaborate with faculty, deans, and staff to attract and enroll mission‑aligned students
• Utilize technology and marketing tools to expand outreach efforts and support full enrollment goals
• Provide input on admissions policies and procedures that support the recruitment of a diverse student body
• Perform additional duties as assigned by the Director of Admissions

Qualifications

• Bachelor's degree preferred; Associate degree with relevant experience may be considered.
• Minimum of two (2) years of administrative experience, preferably in admissions, education, enrollment, nonprofit, or office administration settings.
• Strong organizational and record‑keeping skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Demonstrated customer service experience and ability to interact professionally with diverse populations.
• Proficiency with Microsoft Office Suite and database management systems.
• Ability to manage multiple priorities in a fast‑paced environment while maintaining accuracy and confidentiality.

Physical Requirements

• Ability to communicate effectively in spoken and written English
• Ability to operate standard office equipment (e.g., computer, copier, printer)
• Ability to lift and carry up to 15 pounds occasionally
• Visual acuity sufficient to read, review, and enter data accurately (with or without corrective lenses)
• Fine motor skills necessary for keyboarding and document handling

Girard College is an equal opportunity employer and actively encourages applications from people of all backgrounds. Compensation is competitive and commensurate with experience. We offer a complete benefits program and opportunities for professional growth.