Manager of Administrative Services

Socket.dev; Bohemia (NY); On-site; USD 66,000 - 71,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Employee assistance program

Flexible spending account

Health insurance

Life insurance

Paid time off

Referral program

Retirement plan

Tuition reimbursement

Vision insurance

Job summary

Socket.dev is seeking a leader to oversee Administrative Services in New York, with responsibility for supervising staff, managing purchasing and vendor relations, and directing fleet and transportation operations. The role requires coordinating across departments to improve efficiency while ensuring regulatory compliance.

The candidate should have a Bachelor’s degree in a related field and 5+ years of administrative/transportation experience, with strong organizational and leadership skills to

Qualifications

• High School Diploma or GED required.
• 5+ years of progressively responsible experience in administrative operations, transportation, purchasing, logistics, or a related field.
• Knowledge of transportation operations, fleet management, DOT and DMV requirements, and safety practices.
• Strong organizational, communication, leadership, and problem-solving skills.

Responsibilities

• Oversee departments and functions within Administrative Services.
• Supervise, train, develop, and support staff for effective performance.
• Oversee purchasing operations, vendor relationships, and procurement processes.
• Oversee transportation and fleet operations, including driver operations, routing, and vehicle maintenance.
• Provide leadership and support for Program Assistance services across the agency.
• Review operations to identify opportunities for efficiency and resource optimization.
• Ensure compliance with agency policies and regulations.
• Collaborate with leadership, departments, vendors, and stakeholders on priorities.
• Coordinate Administrative Services projects at the direction of the VP.

Skills

Leadership

Communication

Problem-solving

Organizational skills

Multitasking

Education

Bachelor’s Degree in business administration, management, transportation, logistics, or a related field

High School Diploma or GED

Tools

Microsoft Office

Job description

Role Responsibilities:

• Provides oversight and leadership for assigned departments and functions within Administrative Services.
• Supervises, trains, develops, and supports assigned staff to promote effective performance and consistent practices across the organization.
• Oversees purchasing operations, vendor relationships, procurement processes, and related compliance requirements.
• Oversees transportation and fleet operations, including driver operations, routing, contracted transportation services, vehicle maintenance, safety, training, and regulatory compliance.
• Provides leadership, training, and operational support for Program Assistance services throughout the agency.
• Reviews departmental operations and identifies opportunities to improve efficiency, consistency, service delivery, and resource utilization.
• Ensures assigned areas operate in accordance with agency policies, procedures, and applicable regulatory requirements.
• Collaborates with agency leadership, departments, programs, vendors, and other stakeholders to address operational needs and organizational priorities.
• Coordinates Administrative Services projects and initiatives as assigned by the Vice President of Administrative Services..

Role Requirements:

• High School Diploma or GED required; Bachelor’s Degree in business administration, management, transportation, logistics, or a related field preferred.
• 5+ years of progressively responsible experience in administrative operations, transportation, purchasing, logistics, or a related field.
• Supervisory or management experience preferred.
• Knowledge of transportation operations, fleet management, DOT and DMV requirements, and applicable safety practices.
• Extensive knowledge of Microsoft Office applications.
• Strong organizational, communication, leadership, and problem-solving skills.
• Ability to manage multiple priorities and work collaboratively across departments.
• Ability to maintain a high level of professionalism and discretion when handling confidential information.
• Valid New York State Driver’s License.
• Ability to respond to operational emergencies outside of regular business hours when necessary.

SALARY 66,300 -71,400

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance