Manager, Inpatient Clinical Documentation - Hybrid - 141645

University of California San Diego; San Diego (CA); Hybrid; USD 152,000 - 200,000; Full time

Benefits offered by this job

Hybrid work schedule

Job summary

UC San Diego Health is seeking a Manager of Inpatient Clinical Documentation (ClinDoc) to oversee Epic-related workflows, device integration, and third‑party applications across inpatient services. The role leads a team of Epic analysts covering ASAP, ClinDoc, Case Management, and Stork.

The position requires strong Epic experience, strategic oversight, and collaboration with clinical leadership to implement, support, and enhance EHR tools while guiding project timelines and user adoption.

Qualifications

• 9+ years of related experience, or a Bachelor’s degree plus 5+ years in EHR analysis.
• Proven leadership of a technical team and ability to manage complex workflows.
• Strong knowledge of clinical applications operations, Epic modules, and clinical workflows.
• Excellent analytical and communication skills; able to translate needs to technical solutions.
• Experience collaborating with senior management and vendors to improve systems.

Responsibilities

• Supervises and coordinates daily operations of the clinical applications team.
• Evaluates quality and productivity for optimal user experience and system functionality.
• Manages implementation and maintenance of clinical applications within budget and schedule.
• Recruits, develops, and evaluates staff; influences personnel decisions as needed.
• Oversees end-user support, training, and user documentation; coordinates external support.

Skills

Epic EHR knowledge

Team leadership

Healthcare IT operations

Analytical thinking

Education

Bachelor’s degree in related area

Tools

Epic ASAP

Epic ClinDoc

Epic Stork

Epic Case Management

Job description

Payroll Title: CLIN APPLICATIONS SUPV 2

Department: INFORMATION SERVICES

Hiring Pay Scale: $151,700 - $200,000 / Year

Worksite: Towne Centre Drive

Appointment Type: Career

Appointment Percent: 100%

Union: Uncovered

Total Openings: 1

Work Schedule: Days, 8-Hour Shifts, Monday - Friday

#141645 Manager, Inpatient Clinical Documentation - Hybrid

Filing Deadline: Wed 10/14/2026

Reassignment Applicants: Eligible Reassignment clients should contact their Disability Counselor for assistance.

This position will work a hybrid schedule which includes a combination of working both onsite at Towne Centre Drive (San Diego, CA) and remote.

DESCRIPTION

UC San Diego Health’s Information Services Manager for Clinical Documentation (ClinDoc)will oversee EHR workflows, device integration, and third-party applications as they relateto UC San Diego Health’s inpatient, emergency, and Women and Infants departments. Thisrole will manage a team of Epic build analysts supporting Epic ASAP, Epic ClinDoc, EpicCase Management, and Epic Stork. The manager will work closely with operational leadership to design and develop solutions that improve inpatient workflows. This role will be responsible for leading the implementation, maintenance, support, and enhancement of new EHR tools. The manager will also lead and coordinate third-party application updates, maintenance, testing, and implementation. Candidates should have strong experience with Epic ASAP, ClinDoc, or Stork.

This role would oversee the design, building, testing, and implementation of clinical application systems. Provide and coordinate support to clinical users through knowledge of clinical processes, documentation needs, workflows, and clinical practice standards when adapting software to meet their needs. Works with clinicians to create or adapt written protocols. Prepares detailed specs encompassing clinical processes, information flow, risk and impact analysis. Will provide customer service, troubleshooting, and maintenance.

Key Responsibilities:

• Supervises and coordinates daily operations and activities of clinical applications team.
• Evaluates quality and productivity of work with regard to optimal user experience and functionality of systems.
• Supervises implementation of clinical applications methods, systems, and processes, with responsibility for meeting project goals, objectives, and timelines within budgets.
• Selects, develops, and evaluates staff, or provides input to management to ensure efficient operations.
• Recommends salary actions, terminations, performance ratings, and other personnel matters.
• Supervises, monitors, documents, and reports on new program development, including systems analysis, planning, programming, testing, deployment, and coordination between client and vendor.
• Oversees the support system for end users, which includes training users in application workflows and procedures, development of user aids and tools, troubleshooting and resolving user problems, and coordinating outside service and support as needed.

MINIMUM QUALIFICATIONS

• Nine (9) years of related experience, education/training, OR a Bachelor’s degreein related area plus five (5) years of related experience/training. Related experience: EHR Analyst experience.
• Demonstrated ability to effectively lead and supervise a technical team and to manage the complex workflow and multiple priorities involved with clinical applications.
• Strong knowledge of clinical applications operations, including methods, concepts, policies, procedures, programming, development, deployment, testing, training, troubleshooting, operating systems, medical terminology, and clinical workflows and processes.
• Strong analytical and critical thinking skills, with the ability to quickly analyzeproblems, determine appropriate level of intervention, and develop and apply effective solutions.
• Demonstrated ability to work effectively with senior management on operational and policy issues, with the skills to gather data and prepare and present reports on department operations and performance.
• Advanced interpersonal skills, with the ability to collaborate productively with IT professionals, clinicians, customers, staff, and vendors to promote optimal functionality and integration of systems.
• Strong knowledge of human resources practices and policies, with the ability to train, monitor, evaluate, and document staff activities and performance and contribute to decision‑making on personnel matters.
• Strong written and verbal communication skills, with the ability to convey complex technical information and instructions in a clear, concise, and specific manner to subordinate staff, management, and all end users of clinical applications.
• Advanced knowledge of clinical applications software development.

PREFERRED QUALIFICATIONS

• Experience at UC San Diego (UCSD) is strongly preferred, as it reflects an understanding of institutional practices, systems, and expectations.
• Certified Epic ClinDoc.
• Certified Epic ASAP.
• Five (5) years or more of experience as an EHR analyst.
• Experience and proven success in effectively leading and/or supervising a technical team and managing the complex workflow and multiple priorities involved with clinical applications.
• Epic experience.
• EMR experience.

SPECIAL CONDITIONS

• Must be able to work various hours and locations based on business needs.
• Employment is subject to a criminal background check and pre‑employment physical.

Pay Transparency Act

Annual Full Pay Range: $123,000 - $237,800 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $58.91 - $113.89

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

If applicable, life‑support certifications (BLS, NRP, ACLS, etc.) must include hands‑on practice and in‑person skills assessment; online‑only certification is not acceptable.

UC San Diego Health is the only academic health system in the San Diego region, providing leading‑edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute‑designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, the only Burn Center in the county, and dozens of outpatient clinics. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

a. "Misconduct" means any violation of the policies governing employee conduct at the applicant’s previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC’s policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace