Manager I, Payroll

Monroe-Community-College; City of Rochester (NY); Hybrid; USD 60,000 - 96,000; Full time

Benefits offered by this job

Flexible work policy

Remote work/telecommuting options

Job summary

Monroe Community College is seeking a Payroll Manager I to supervise the payroll office, oversee payroll systems, and coordinate with SUNY, state, and federal agencies. The role reports to the Assistant Director of Payroll and involves staff leadership, process improvements, and ensuring accurate payroll tax reporting.

The position requires at least a bachelor's degree with payroll operations experience or an associate's degree with extended payroll experience; knowledge of Banner is a plus, and

Qualifications

• Bachelor's degree with minimum 3 years payroll operations experience OR Associate's degree with minimum 7 years payroll operations experience.
• Experience supervising payroll staff and coordinating with SUNY/regulatory bodies is preferred.

Responsibilities

• Direct supervision of Payroll Technicians and scheduling.
• Balance bi-weekly payroll and related benefits.
• Provide technical assistance on payroll tasks to staff.
• Resolve payroll-related problems and implement corrective measures.
• Assist with annual financial audits and implementation of collective bargaining agreements.
• Prepare monthly compensation/benefits analyses for regulatory agencies and management.
• Prepare IRS forms and ensure timely tax payments and reconciliations.
• Contribute to internal controls and process improvement within payroll and related areas.

Skills

Payroll operations

Staff supervision

Bilingual (Spanish)

Education

Bachelor's degree in business or related field

Associate's degree in business or related field

Tools

Banner

Job description

The Payroll Manager I is a professional position responsible for supervising the activities of the payroll office, which includes maintenance of the Human Resources Systems payroll functions, supervision of staff and certain compensation reporting to SUNY, local, state and federal governments. The Payroll Manager I works under direct supervision and reports directly to the Assistant Director of Payroll.

Examples of Duties & Responsibilities:

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Provide direct supervision of the Payroll Technicians, including performance appraisals, task assignments, and time and leave scheduling.
• Responsible for balancing bi-weekly payroll and related benefits.
• Provide technical assistance to clerical staff in the performance of standard and routine payroll tasks.
• Responsible for resolving payroll-related problems and implementing steps to prevent recurrence.
• Assist in payroll-related matters during the College's annual financial audit.
• Assist with implementation of collective bargaining agreements.
• Preparation of monthly compensation and benefits analysis reports for external regulatory agencies, local and state governments, and college executive management.
• Preparation of numerous Internal Revenue forms and reports. Responsible for timely payment and reconciliation of Federal and State taxes.
• Preparation of detailed monthly reconciliation of Payroll liability and expense accounts.
• Serve as a member of the Controller's Committee involved in review, development, and implementation of ideas, procedures, and goals related to Accounting, Student Accounts, and Purchasing areas, as well as college-wide issues and their impact on the Controller's operations.
• Assumes critical Assistant Director duties and responsibilities in that person's absence.
• Designs and implements changes to functional programs, workflow practices, or procedures to maintain better internal controls.
• Develops and recommends procedure/policy enhancements and changes.
• Represents the Administrative Services Division on various committees.
• Responsible for adhering to the College Code of Conduct.
• Responsible for contributing to and maintaining an inclusive and collaborative College environment.
• Performs various other duties/responsibilities as assigned.
• Adheres to the College Code of Conduct.
• Contributes to, supports, and maintains an equitable, inclusive, and collaborative College environment.
• Maintains technological competencies utilized by the College.
• Commits to the philosophy of a comprehensive community college.
• Commits to professional growth. Thisincludes seeking ongoing training in diversity, equity, and inclusion to better serve students.

Requirements:

Required Qualifications:

• Earned a bachelor's degree in business or a related field from a regionally accredited higher education institution, with a minimum of three (3) years of experience in payroll operations; OR
• Earned an associate's degree in business or a related field from a regionally accredited higher education institution, with a minimum of seven (7) years of experience in payroll operations.

Preferred Qualifications:

• Working knowledge of Payroll regulations in a publicly funded environment
• Experience in a union environment
• Experience in using Banner software
• Experience in Higher Education
• Bilingual and able to read, write, and speak Spanish, or other languages, proficiently

Additional Information:

Salary: Salary is determined based on experience, internal equity, and college budget. This position has a range of $60,000 to $95,611 and is based on these factors.

MCC offers a Flexible Work Policy for benefit-eligible employees. Types of flexible work arrangements include flextime/staggered shifts, remote work/telecommuting, and compressed work schedule. The availability of flexible work arrangements varies by division, department, and position, based upon business and operational needs. Limitations to flexible work arrangements are outlined in the official policy.

Physical Demands and Working Conditions:The physical demands and working conditions described below are representative of those that must be met by an individual to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position involves primarily sedentary work, including prolonged periods of computer use and keyboarding. The role requires the ability to communicate effectively in verbal and written form. The position may involve occasionally lifting or moving items up to 10 pounds. Work is performed in a typical office environment with no adverse conditions. Occasional travel between campus buildings or to other local or out-of-town locations for meetings or conferences may be required.

Prohibition of Remote Work Outside New York State: Remote work locations outside New York State are not authorized by the College due to out-of-state tax and regulatory implications. In limited circumstances, prompted by business or operational needs, the College may approve requests to work remotely outside of New York State, on a short-term, temporary basis.

Monroe Community College prohibits discrimination based on race, color, religion, sex, sexual orientation, pregnancy, familial status, gender identity or expression, age, genetic information, national or ethnic origin, physical or mental disability, marital status, veteran status, domestic violence, victim status, criminal conviction, or any other characteristic or status protected by state or federal laws or College policy in admissions, employment, and treatment of students and employees, or in any aspect of the business of the College.