Manager | Health Information Management

Gundersen Health System; La Crosse (WI); Hybrid; USD 95,000 - 135,000; Full time

Benefits offered by this job

Benefits Package

Flexible Work Location

Job summary

Gundersen Health System in Wisconsin seeks a Manager of Health Information Management to lead HIM strategy, policies, and operations. The role emphasizes data integrity, regulatory compliance, and collaboration across clinical and IT teams to optimize electronic records and registries.

The ideal candidate will have RHIA/RHIT certification and 3–5 years of HIM leadership, with a strong background in budgeting, staffing, and process improvement.

Qualifications

• Bachelor’s degree in healthcare/HIM or related field with equivalent experience.
• RHIA or RHIT certification is required or preferred.
• Strong knowledge of regulatory and accreditation requirements for patient records and data integrity.

Responsibilities

• Lead a team to develop and execute strategic and operational plans for health information management.
• Ensure conformance to statutes, regulations and standards from external agencies.
• Recruit, develop, engage, and retain a high-performing HIM team.
• Develop, implement and maintain HIM policies and procedures for data collection, storage, access, and use.
• Oversee budgeting, financial analysis, and cost-effective changes.
• Manage vendors and service providers; negotiate contracts and resolve issues.
• Drive innovation in data retrieval, retention, and security systems.
• Collaborate with clinicians, leaders, and IT to align data practices with workflows.
• Foster a culture of continuous improvement and data-driven decision-making.
• Monitor KPIs and reporting to track initiative effectiveness and stakeholder satisfaction.

Skills

Leadership

Health Information Management

Regulatory compliance

Budgeting

Vendor management

Data governance

Team development

Education

Bachelor's degree in Health Information Management

Bachelor's degree in healthcare management

Tools

EHR systems

Document management software

National data registries

Job description

Love + medicine is who we are, it's what we do, it's why people want to work here.

Scheduled Weekly Hours: 40 Manager | Health Information Management (enterprise) Location: Primarily remote, with some on-site presence required in Green Bay or La Crosse, WI Direct Reports: Approximately 19 across the enterprise

Position Summary

The manager of Health Information Management works closely with the Director to provide leadership in planning, organizing, and developing direct personnel and work processes in various aspects of the electronic medical record storage, retrieval, retention, security and completion. Advises the organization on regulatory and accreditation requirements for patient record documentation and ensures data integrity of the electronic health record. The manager provides oversight and guidance of documentation software and disease-specific national data registries coordination and operations. In ITDS, we are committed to a culture of service to all that is built on the foundational values of respect, transparency, and trust. The culture of service includes providing excellent customer service to the end-users by adhering to these principles: In every interaction, display active listening and communicate in a clear, respectful, and timely manner across a variety of channels (in-person, phone, email, live chat, etc.). Maintain an empathetic, calm and professional attitude toward colleagues and end users. Collaborate within and across teams and departments to resolve issues quickly and efficiently.

Education

• REQUIRED: Bachelor's degree in healthcare, Health Information Management, or related field or equivalent years of experience and education
• DESIRED: Bachelor’s degree in healthcare, Health Information Management, or related field

Certification/Registration/Licensure

• REQUIRED: Registered Health Information Administrator (RHIA) or Registered Health Information Technician (RHIT)

Experience

• REQUIRED: 3-5 years of experience

Essential Job Duties / Major Responsibilities

• Lead a team in the development and execution of strategic and operational plans for health information management, ensuring alignment with market trends, regulatory standards, and organizational goals.
• Ensure conformance to statutes, regulations and standards from external agencies as they apply to health information.
• Provide leadership to recruit, develop, engage, and retain a high-performing team.
• Develop, implement and maintain health information management policies and procedures that define how data is collected, stored, accessed, and used.
• Oversee financial performance by meeting fiscal targets, participating in budgeting, analyzing financial data, and implementing cost-effective changes.
• Manage software vendors and service providers to negotiate contracts, service agreements, and ensure timely resolution of issues.
• Drive innovation by exploring new techniques, tools, and technologies to improve health data, record retrieval, and retention systems.
• Collaborates across teams working with clinicians, leaders, and IT professionals to align data practices with clinical workflows and operational goals.
• Foster a culture of continuous improvement and data-driven decision-making within the organization.
• Monitor key performance metrics and reporting to track effectiveness of initiatives and stakeholder satisfaction.

Core Leadership Expectations

Organizational Strategy and Implementation: Recognizes market trends, assesses impact on the area of responsibility, contributes to responsive strategic plans, develops operational plans, and communicates them to gain alignment and commitment.

Fiscal Management: Uses established processes to ensure accountability for effective operations and resource management.

Human Resource Management: Uses established processes to select, align, develop, motivate, manage, and retain a highly skilled team.

Excellence in Service and Quality: Supports seamless delivery of quality patient care, safety, patient experience, and customer service. Uses Continuous Quality Improvement principles and platform planning in decisions, improvements, and system design.

Organizational Leadership: Provides leadership and accomplishes objectives by integrating processes and initiatives while modeling collaboration. Participates in and supports brand and service delivery teams as requested. Maintains accountability for implementation of regulatory requirements. Serves as liaison to the community. Performs duties and responsibilities as defined by the department, if applicable.

Why Join Us

• Benefits Package: We offer a comprehensive benefits package that varies based on your location.
• Flexible Work Location: This role offers the ability to work primarily from home. There is an expectation that this leader comes on-site as business needs dictate in either Green Bay or La Crosse, WI.

This is our purpose. Together with our values - belonging, respect, excellence, accountability, teamwork and humility - our pillars set our foundation and our future. We inspire your best life by relentlessly caring, learning, and innovating. Equal Opportunity Employer Around here, loving your job is part of the job. Join our mission in changing healthcare while finding a career you'll love! Gundersen Health System offers a proud, local history spanning more than 100 years. Our personalized patient care model is only the beginning of what you will experience as we foster population health transformation and innovation to serve our communities and you. We've made it a priority to enrich the lives of our employees as they find a career they love. Using each employee’s unique talents and passions, Gundersen is committed to delivering exceptional patient and family-centered care to the communities we serve. You can be part of an exciting, highly adaptable and mission-driven organization with a work environment that supports you personally and professionally and a work culture where you are valued and appreciated offering an employee-first culture, work-life balance, and career advancement & growth opportunities. This culture allows our organization to attract elite talent, like yourself!

What You Can Expect

Empowerment to shape your work environment, encouragement to improve processes and create efficiencies, and support when seeking opportunities for growth Culture that encourages self-care and provides you with opportunities to be your best self at work and at home Competitive compensation and comprehensive benefits packages, as applicable, ensuring your comfort and well-being as a valuable team member Support for your career growth through Professional Development Opportunities, our Tuition Investment Program, Career Development Center, and online continuing education courses Inside our walls and our neighborhoods, we deliver world-class medical care and the right amount of love. We call it LOVE + MEDICINE and it's more than our practice. It is who we are. Gundersen Health System, based in La Crosse, WI, is the leading provider of primary and specialized care in western Wisconsin, southeast Minnesota, and northeast Iowa; serving more than 500,000 residents throughout 22 counties. Our physician-led, not-for-profit healthcare system includes a 325-bed teaching hospital, tertiary referral center, and Level II Trauma Center; community clinics; 6 affiliate critical access hospitals; nursing homes; behavioral health services; vision centers; pharmacies; and air and ground ambulance services. Together, we inspire your best life by relentlessly caring, learning, and innovating. We deliver Love + Medicine every day to change lives in our communities and enrich the lives of our employees. Select Remote/Hybrid Eligible under More search to see our remote-eligible openings. A rewarding career and an excellent quality of life awaits you. Learn more about our excellence in patient care, education, research, culture, and something we call Love + Medicine at www.gundersenhealth.org/careers/life.