Manager, Grants Administration

Nine PBS; St. Louis (MO); Hybrid; USD 37,195 - 41,328; Part time

Job summary

A community-focused media organization in St. Louis seeks a part-time Manager, Grants Administration to support financial reporting for grants and sponsorships. The role involves drafting budgets, tracking expenses, and ensuring accurate financial reporting. Requires at least three years of non-profit experience and strong Excel skills. A collaborative mindset and attention to detail are essential. This position allows for a hybrid work schedule, typically working up to three days virtually each week, with on-site work required on Tuesdays.

Qualifications

• At least three years of non-profit budget and financial reporting experience.
• Strong customer service, communication, organizational, and planning skills.
• Proven ability to work collaboratively across multiple teams.

Responsibilities

• Draft project budgets for grants, proposals, and sponsorships.
• Provide financial information and attachments for grant submissions.
• Track and organize award notifications and receipts.

Skills

Excel

Sage

Google Docs

Office 365

Outlook

Job description

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Who We Are: As an essential community institution, Nine PBS magnifies and deepens understanding of our community to help our region flourish. We convene meaningful conversations, we share thought‑provoking content, and we host events that engage and inspire our region. Our unique facilities and connections offer opportunities for memorable experiences for audiences of all ages.

Our History: We are a community‑licensed public media station. For 70 years, we have been a foundational pillar in the St. Louis community by providing trusted, community‑centered content and resources. Our core purpose is to magnify and deepen understanding of our community to help our region flourish.

Our Values: Nine PBS is rooted in our four values: Community, Trust, Equity, and Learning. These guide every aspect of our work - both in how we interact with one another as teammates, as well as how we engage with the community.

Our Culture: Nine PBS is an equal opportunity employer with a leadership team and culture that prioritizes a welcoming environment where everyone can thrive.

Our Team: One of our strategic goals is to create and sustain a positive, high‑performing, inspiring, and inclusive culture that prioritizes the well‑being and belonging of every member of our team. Get to know the amazing individuals you will be working alongside if you are selected for this position: https://www.ninepbs.org/ourteam/.

This part‑time position is responsible for supporting the financials for grants, proposals, and sponsorships to foundations, corporations, and government agencies. This includes the development of project budgets, post‑award budget revisions, project expense tracking of awarded funds, and the reporting of project expenses. The ideal candidate for this position will enjoy working on all areas of the grant lifecycle, with a keen eye to detail, strong time management skills, and an interest in being a collaborative member of the funding team. The Manager, Grants Administration will support the Community Impact Team with up‑to‑date financials for the purpose of timely, informed decision‑making to better serve our region.

The Manager, Grants Administration will report to the Senior Director of Grants Management. This position will work independently to help ensure financial reporting is accurate, consistent, and aligned across various funders and projects. Performance is determined by both the accuracy of materials prepared and the satisfaction of team members, partners, and funders.

Primary Responsibilities

• Draft project budgets for grants, proposals, and sponsorships based on past expenses and funder guidelines.
• Provide financial information and attachments for grant submissions and reporting as needed.
• Track and organize award notifications and receipts for accurate reporting. Update monthly preliminary release spreadsheets by project codes to be discussed at monthly, in‑person release meetings, including pulling payroll and fringe by staff person.
• Update monthly cashflows to reflect changes in project timelines.

Secondary Responsibilities

• Inform Community Impact Team on available funds for resource purchasing.
• Attend weekly meetings with Community Impact Team to support workflow and collaboration on grant and reporting requirements.
• Develop a knowledge of Nine PBS’s initiatives and goals, with the ability to communicate effectively both orally and in writing.
• Perform other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Qualifications

At least three years of non‑profit budget and financial reporting experience. Strong skillset using Excel, Sage, Google Docs, Office 365, and Outlook required. In addition, the following skills and attributes are preferred.

• Experience working closely with community organizations in a professional capacity, preferably related to early learning, or some aspect of community engagement.
• Strong customer service, communication, organizational, and planning skills.
• Proven ability to work collaboratively across multiple teams to fully understand organizational needs.
• Knowledge of grant financial tracking for non‑profit organizations.
• Understand various tracking and reporting strategies in line with the funding guidelines of corporate, foundation, and local/state/federal agencies.
• Proven ability to prioritize, work independently, under pressure, meet deadlines, and take direction.
• Ability and willingness to work a varied schedule, when needed.
• Proven ability to handle interactions with diplomacy, give and receive feedback comfortably, and be a contributing team member at all times.

Hybrid Schedule

This position is eligible for a hybrid schedule, typically working up to three days virtually each week, upon approval from supervisor. Must work on‑site on Tuesdays, as well as attend all team meetings, one‑on‑one meetings, and all‑staff meetings.

Additional Expectations and Core Competencies

Success in this role is not only measured by meeting the expectations outlined above, but also in how the work is performed. The following competencies are required for this role.

• Approach all interactions solution‑focused.
• Be open to feedback and demonstrate a growth mindset.
• Provide respectful feedback to others, as needed.
• Share knowledge, resources, and expertise openly to support team and organizational success.
• Effectively and proactively communicate important information to supervisor.
• Demonstrate good judgment.
• Demonstrate effective working relationships with others that are collaborative and welcoming.
• Behave in a professional manner and represent the values of Nine PBS at all times.

Application Instructions

Vacancy Type: Part‑Time

Job Location: St. Louis, MO, US

Salary Range: $27–$30/hour working 25 hours per week

Application Process: For a candidate to be considered for employment, the following materials must be submitted as a complete application to [e-mail]:

• Resume
• 3 Professional References

Provide a Word document that includes responses to the following two questions:

• What have you read in this job posting that is interesting and inspiring to you? (no more than 150 words)
• What do you enjoy most about working with grant financials? (no more than 150 words)