Manager – Foundation Programs and Financial Planning

City Colleges of Chicago; Chicago (IL); On-site; USD 85,000 - 115,000; Full time

Benefits offered by this job

Excellent health benefits

Tuition reimbursement

Generous vacation and holidays

Job summary

City Colleges of Chicago Foundation is seeking a Manager for CCCF Programs and Financial Planning to lead portfolio-level budgeting and financial planning for major fundraising initiatives. You will partner with PIs and the Development team to design multi-year budgets and provide data-driven insights for leadership decisions.

Responsibilities include grant budgeting, reporting, and ensuring alignment with funder requirements.

Qualifications

• Bachelor’s degree in Finance, Business Administration, or related field.
• Minimum of 4 years in finance, data, program management, proposal development, or grant management.
• Experience managing program or grant budgets and ensuring fiscal compliance.
• Experience with grants, reporting, compliance, and funder communications.
• Strong analytical and communication skills.

Responsibilities

• Facilitate portfolio-level financial planning for foundation funded programs.
• Develop and manage multi-year program budgets with PIs and fundraising teams.
• Forecast spend rates and monitor timelines; flag risks to leadership.
• Prepare grant financial reporting and ensure alignment with funder requirements.

Skills

Financial planning

Budget forecasting

Data analysis

Communication

Independent work

Education

Bachelor's degree in Finance/Business Administration

Tools

Salesforce

Excel

CRM systems

Job description

Since 1911, City Colleges of Chicago has been connecting students from across Chicago’s neighborhoods to economic opportunity. By offering a quality education at an unprecedented value, City Colleges provides our students and alumni with a pathway to upward mobility. City Colleges of Chicago is the city’s most accessible higher education engine of socioeconomic mobility and racial equity—empowering its students to take part in building a stronger and more just city. As Illinois’ largest community college system, City Colleges is comprised of seven colleges and five satellite sites across Chicago.

Fueled by the generosity of Chicago’s philanthropic community, the City Colleges of Chicago Foundation, a 501(c)(3) nonprofit, raises charitable contributions to support community college students from all backgrounds in reaching their academic and career goals.

PRIMARY OBJECTIVE

Reporting to the Associate Vice Chancellor (AVC), Development and Major Gifts, the Manager-CCC Foundation (CCCF) Programs and Financial Planning serves as a key partner to the Foundation President and AVC to ensure portfolio-level financial planning and budget management for large-scale, multi-year fundraising priority initiatives.

The Manager-CCCF Programs and Financial Planning will facilitate budget planning processes, including the development and oversight of multi‑year program budgets, and provide data‑driven insights to support informed leadership decisions regarding fundraising activities, program budgets, and timely donor financial reporting.

This role will also support effective grant administration by ensuring alignment between budgets, grant performance periods, donor intent, and CCCF fundraising activities, as well as CCC financial and grant management processes. Through clear communication, financial expertise, and effective budget management, this role will demonstrate measurable outcomes and support the achievement of the Foundation’s fundraising goals and the long‑term sustainability of philanthropically funded programs.

ESSENTIAL DUTIES

Financial Planning and Analysis

• Facilitates portfolio‑level financial planning and ongoing monitoring of foundation funded program budgets and campaigns supported by various funders and awards.
• Partners with City Colleges Principal Investigators (PIs) and the Foundation’s Development team to design, develop, and manage multi‑year, multi-million-dollar program or campaign budgets.
• In collaboration with PIs and grant managers, forecasts program spend rates, monitors spend‑down timelines, and identifies risks related to underutilization or overextension of funds.
• Provides regular analysis and strategic recommendations to Foundation leadership regarding funding gaps, remaining needs, and budget adjustments.
• Tracks, synthesizes, and continuously updates financial information related to priority fundraising campaigns, including pipeline activity, anticipated awards, and funds secured, and integrates this information into portfolio‑level financial planning, forecasting, and leadership reporting.

Grant and Proposal Budget Development

• Assists in the development and preparation of proposal budgets for new and renewal grant opportunities, ensuring alignment with existing commitments, campaign priorities, and long‑term sustainability.
• Advises on appropriate financial terms, performance periods, and budget frameworks for grant agreements based on current and projected funding.
• Supports the development of financial sustainability and continuation strategies for grant‑funded programs.

Grant Lifecycle Financial Support

• Participates in cross‑functional planning efforts related to district‑wide grant applications and major fundraising initiatives.
• Partners with the grants management team, Principal Investigators (PIs), and Foundation leadership on required grant financial reporting, ensuring accuracy, consistency, and compliance with funder requirements.
• Coordinates with finance teams and PIs on grant modifications, no‑cost extensions, and closeouts, with a focus on financial integrity and strategic continuity across programs.
• Maintains a current understanding of fund balances, expenditures, and grant activity to support reconciliation, reporting, and informed planning.

Data, Reporting and Continuous Improvement

• Develops and maintains financial tracking tools, dashboards, and reports, using Salesforce and other systems, that provide visibility into portfolio performance across campaigns.
• Supports the preparation of financial components of impact reports, program updates, and leadership briefings.
• Identifies and implements opportunities to enhance financial planning processes, tools, and cross‑functional coordination related to CCCF‑supported programs.
• Performs other duties as assigned.

REPORTING RELATIONSHIPS

Reports To AVC – Development and Major Gifts

Direct Supervision None

QUALIFICATIONS

• Bachelor’s degree from an accredited college or university in Finance, Business Administration, or a closely related field relevant to fundraising and institutional advancement.
• Minimum of four (4) years of progressively responsible work experience in finance, data, research, program management, proposal development, or grant management.
• Experience managing program or grant budgets, ensuring fiscal compliance and/or general accounting structures for grants.
• Experience working with grants, including reporting, compliance, and funder communications.
• Demonstrated success implementing projects in a complex organization.
• Working knowledge of public funding sources (city, state, and federal) and the private philanthropic community.
• Understanding of post‑secondary education, equity, and community issues is a plus.
• Excellent written and verbal communication skills.
• Excellent interpersonal and group communication skills.
• Strong analytical and problem‑solving skills.
• Ability to work independently and collaboratively.
• Ability to work effectively within a culturally diverse environment.
• Must be proficient in data tracking and reporting tools (e.g., Salesforce, CRM systems, Excel, dashboards).
• Proficiency in the use of the Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, Teams).

WE OFFER

• Excellent health and welfare benefit package and long‑term savings and investment programs including 403(b) & 457(b) Investment Plans and a pension plan with the State University Retirement System (SURS) Plan.
• Generous vacation, holiday, personal and sick days, and tuition reimbursement.

For a more detailed overview of benefits, please visit the benefits page of our website.

We are an equal opportunity and affirmative action employer. Chicago residency is required for all full‑time employees within 6 months of hire. Thank you for your interest in CCC!

Offered salary will be determined by the respective collective bargaining agreement and applicant's education, experience, knowledge, skills and abilities.

Benefits information is found at https://www.ccc.edu/departments/Benefits/