Foundation Programs & Financial Planning Manager

City Colleges of Chicago; Chicago (IL); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Health & welfare benefits

403(b) & 457(b) plans

Pension plan with SURS

Tuition reimbursement

Job summary

City Colleges of Chicago Foundation seeks a Manager to oversee CCCF programs and financial planning, providing portfolio-level budgeting, grant budgeting support, and data-driven insights to guide leadership decisions. Collaboration with PIs, foundation staff, and grants teams is essential to align budgets with fundraising goals and donor requirements.

The role focuses on multi-year budgets, grant lifecycle support, and the development of dashboards and reports to inform strategic decisions and

Qualifications

• Bachelor’s degree in Finance, Business Administration, or a closely related fundraising field.
• Minimum of four (4) years of progressively responsible work experience in finance, data, research, program management, or grant management.
• Experience managing program or grant budgets, ensuring fiscal compliance and/or general accounting structures for grants.
• Experience working with grants, including reporting, compliance, and funder communications.
• Demonstrated success implementing projects in a complex organization.
• Working knowledge of public funding sources and the private philanthropic community.
• Excellent written and verbal communication skills.
• Excellent interpersonal and group communication skills.
• Strong analytical and problem-solving skills.
• Ability to work independently and collaboratively.
• Ability to work effectively within a culturally diverse environment.
• Must be proficient in data tracking and reporting tools (e.g., Salesforce, CRM systems, Excel, dashboards).
• Proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, Teams).

Responsibilities

• Facilitates portfolio-level financial planning and ongoing monitoring of foundation funded program budgets and campaigns.
• Partners with PIs and Foundation team to design, develop, and manage multi-year, multi-million-dollar program budgets.
• Forecasts program spend rates, monitors spend-down timelines, and identifies risks of underutilization or overextension of funds.
• Provides regular analysis and strategic recommendations to Foundation leadership regarding funding gaps and budget adjustments.
• Tracks, synthesizes, and updates financial information related to priority fundraising campaigns for leadership reporting.
• Assists in development and preparation of proposal budgets for new and renewal grant opportunities.
• Advises on financial terms, performance periods, and budget frameworks for grant agreements.
• Supports development of financial sustainability and continuation strategies for grant-funded programs.
• Participates in cross-functional planning for district-wide grant applications and major fundraising initiatives.
• Coordinates with grants management on required reporting, ensuring accuracy and compliance.
• Manages grant modifications, no-cost extensions, and closeouts with financial integrity.
• Maintains current understanding of fund balances, expenditures, and grant activity for reconciliation and planning.
• Develops and maintains financial tracking tools and dashboards using Salesforce and other systems.
• Supports financial components of impact reports and leadership briefings.
• Identifies opportunities to improve planning processes and cross-functional coordination.

Skills

Clear communication

Interpersonal skills

Analytical thinking

Collaborative work

Diversity & inclusion

Data tracking & reporting

MS Office 365 proficiency

Education

Bachelor’s degree in Finance, Business Admin or related fundraising field

Tools

Salesforce

CRM systems

Excel

Dashboards

Job description

City Colleges of Chicago Foundation seeks a Manager to oversee CCCF programs and financial planning, providing portfolio-level budgeting, grant budgeting support, and data-driven insights to guide leadership decisions. Collaboration with PIs, foundation staff, and grants teams is essential to align budgets with fundraising goals and donor requirements.

The role focuses on multi-year budgets, grant lifecycle support, and the development of dashboards and reports to inform strategic decisions and